Data Entry/Administrative Clerk, Part-time (Hybrid in south Santa Barbara county)

Background: Founded in 1963, Santa Barbara Audubon Society (SBAS) is dedicated to conserving and celebrating the birds and wildlife of southern Santa Barbara County. A chapter of the National Audubon Society, SBAS is an independent nonprofit that advocates locally on behalf of important habitats and species, and hosts bird-focused community science initiatives and programs, educational outreach, and birding events.

Mission Statement: Santa Barbara Audubon Society protects area birdlife and habitat and connects people with birds through education, conservation, and science.

Job Description: Santa Barbara Audubon Society (SBAS) is in search of a part-time Data Entry/Administrative Clerk. This position reports to the SBAS Executive Director.

Job Information: This is a non-exempt hourly position and is at-will. Work week is an average of 6 - 8 hours of work per week, with more hours likely at mid-year and year end. Work environment is currently comprised of home office and meeting the ED and board members at other locations. Compensation $27.00 per hour.

Primary duties and responsibilities:

• Pick up mail at local PO Box, log, and distribute mail on a weekly basis at minimum.
• Maintain and update contact and financial donor data in DonorPerfect and synchronize email address additions/changes in Constant Contact.
• Generate and mail official thank you receipts and coordinate with Executive Director and/or President for personal notes on large contributions.
• Respond to messages left on office phone, coordinating with the Executive Director as needed.
• Assist with response to general inquiries emailed via the “Contact Us” form on our website.
• Generate donor and member reports for the Board on a monthly basis.
• Generate and provide mailing lists for the newsletter and membership, annual appeal, and other campaigns in a timely manner to support mailing deadlines.
• Generate annual list of contributors for inclusion in the September newsletter.
• Organize and maintain digital files such as copies of thank you letters.
• Enter National Audubon member data into DonorPerfect in coordination with Membership Chair.
• Perform general errands that may be assigned by the Executive Director and Board President.

Qualifications:

• Some advanced coursework or equivalent relevant office experience.
• Ability to work from home, including stable wifi and reliable, secure phone connection or coverage.
• Ability to pick up mail from the PO Box and, after logging, deliver it to the Executive Director, Treasurer, or others as appropriate.
• Proficient using a Windows based laptop computer and Google Workspace (documents, sheets, etc.)
• Experience with DonorPerfect and/or Constant Contact a plus.
• Strong oral and written skills and effective communication via phone, email and video conference.
• Accuracy and attention to detail a must.
• Must exercise discretion and confidentiality in handling member/donor information.
• Must be authorized to work in the United States and able to pass a background check.
• Must live within a reasonable commuting distance of Santa Barbara and be available to perform these local duties as needed.
• Must be able to provide three professional references upon request.

Desired Qualifications:

• Flexible, creative problem-solver.
• Collaborative and eager to work in a team-driven environment.
• Organized and process-oriented when managing multiple projects.

Physical Requirements: Applicant must be able to perform the following activities:

• Adjust or move objects up to 20 pounds in all directions.
• Ascend or descend stairs.
• Remain in a stationary position for prolonged periods, often standing or sitting at a desk and working on a computer.

Santa Barbara Audubon Society is proud to be an equal opportunity employer and is committed to cultivating a diverse and inclusive work culture.

To be considered, please submit resume and cover letter.

No phone calls, please.