Administrative Assistant

The Administrative Assistant provides administrative, clerical, and operational support to ensure the efficient day-to-day operation of the facility. This position manages front office activities, supports client services, coordinates administrative processes, maintains office organization and supplies, and serves as a primary point of contact for visitors, clients, staff, and external partners while promoting excellent customer service and operational efficiency. 

• Address: 99 Cherry Hill Rd #220, Parsippany-Troy Hills, NJ 07054
• Hourly Rate: $20.00 per hour
• Schedule: Full Time, Monday-Friday 9am-5pm

 Essential Duties and Responsibilities: 

• Manage the daily operations of the facility front office.  
• Welcome, greet, and assist clients, visitors, vendors, and staff entering the facility.  
• Coordinate and oversee appointment scheduling.  
• Maintain medical records, including filing, transcription, record transfers, and assisting the facility with completion of medical record responsibilities.  
• Perform general administrative duties, including answering telephones, filing, copying, faxing, typing, scanning, mailing, and preparing correspondence.  
• Purchase office and client supplies while maintaining appropriate inventory levels. 
• Assist with client intake processes and billing documentation.  
• Coordinate maintenance and repair of office equipment by communicating with vendors and service providers.  
• Maintain and reconcile petty cash in accordance with company policy.  
• Maintain the appearance, cleanliness, and organization of the office and reception areas. 
• Must exercise discretion and maintain confidentiality with regard to all company information 
• Completion of all required trainings as designated by the company and accreditation/licensing entities. 
• Other duties as assigned. 

Education, Licensure, & Experience 

• High School Diploma required. Bachelor's degree preferred.  
• Experience in administrative functions preferred.  
• Experience within the behavioral healthcare field preferred.

High Focus Centers is a premier provider of outpatient treatment programs for mental health, substance use and co-occurring disorders. Our highly trained staff create individualized, comprehensive and robust treatment plans designed to meet each client’s treatment goals. At High Focus Centers Parsippany we are currently seeking an Administrative Assistant to join our amazing team at our Partial Hospitalization and Intensive Outpatient Program to support our clients and office. If after reading the job posting you feel you are qualified and interested in this role, we invite you to apply for this amazing opportunity!