Administrative Assistant - Elementary & Alternative Education

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Job Posting Title:

Administrative Assistant - Elementary & Alternative Education

    

Job Description:

In addition to providing administrative support to the Principal, the Administrative Assistant acts as Office Manager for the school. Assistant will coordinate and supervise general business activities and provide oversight, evaluation and backup to the office support staff (Health Assistant, Receptionist, Registrar and/or bookkeeper), develop and promote good community relations among various community and school clientele.

ESSENTIAL PHYSICAL REQUIREMENTS:
• Occasional lifting of five (5) to twenty (20) pounds
• Frequent sitting and standing; occasional bending, squatting, reaching, stooping
• Frequent repetitive motion of hands - keyboarding, writing, etc.

ESSENTIAL ENVIRONMENTAL REQUIREMENTS:
Typical educational office setting with overhead lighting and minimal to moderate noise level.

    

Position Specific Information (if Applicable):

    

Responsibilities:

May prepare and distribute a variety of regular and special reports for administration, the district, and the state. May maintain the principal's calendar, make appointments, and schedule meetings and conferences.

Continually look to improve administrative processes.

Perform other related duties as assigned or requested.

Maintain files on personnel, including evaluations and other confidential information such as emergency contacts and the crisis management process.

May develop, evaluate, and cross-train the work of support clerical personnel and make routine decisions.

Administer first aid to students as the back-up to the Health Assistant.

Maintain proficiency in Workday, Aesop, Infinite Campus, Kronos, and other related technologies.

Coordinate a variety of building and staff activities such as beginning and end-of-year check-in and check-out, back to school nights, parent teacher conferences, building security measures, online student check in, etc.

May assist in maintaining electronic media. May assist in maintaining overall calendar of school and community events.

Manage a variety of personnel functions such as substitute teachers, staff leave records, and bookkeeping.

Draft and produce letters, memoranda, reports, and special projects such as newsletters, handbooks, and other related materials/documents in an accurate and timely manner. Deal with matters of a highly confidential nature.

Act as a liaison with district community relations such as alerting the district to crisis situations, good news, student celebrations, etc. Actively participate in the school based crisis team.

    

Certifications:

    

Education:

High School or Equivalent (Required)

    

Skills:

Position Type:

Regular

    

Primary Location:

Pioneer Elementary

    

One Year Only (Yes or No):

No

 

Scheduled Hours Per Week:

37.5

 

FTE:

0.94

    

Approx Scheduled Days Per Year:

180 Work Days

• (260 days indicates a year-round position.  Time off [or Off-Track Days] are then granted based on the position.  Any exceptions to the normal off-track time will be noted in the Additional Position Details section above, as scheduled work days.)

   

Minimum Hire Rate:

$20.35 USD Hourly

   

Maximum Hire Rate:

$26.92 USD Hourly

   

Full Salary Range:

$20.35 USD - $33.48 USD Hourly

• All salary amounts listed above are based on a full-time (1.0) FTE. If applicable, part-time salaries will be prorated according to the assigned FTE.

   

Benefits:

This position is eligible for health, vision, dental, health savings account (HSA), flexible spending accounts (FSA), District paid and voluntary additional (supplemental) life and accidental death and dismemberment insurance, short and long-term disability, critical illness and accident voluntary insurance, employee assistance program (EAP), voluntary 401(k), 403(b) and 457 retirement plan options.

Time Off Plans:

This position is eligible for paid sick and personal time.

This position will be open until filled, but will not be open past:

September 15, 2026