Staff Assistant I (Codes Enforcement)

This is an hourly position, that reports to the Senior Divisional Planning Manager, or designee.  Entry level clerical, secretarial, and staff assistant work, which includes the operation of a PC keyboard.  Employees may function under the direction of an administrative supervisor and/or may assist supervisors in charge of a small organizational unit.

1. Performs duties of an administrative nature and supports the work of the executive director assigned.  Secures details of specialized information, coordinating office work, and providing information regarding the services and operation of the unit.  
2. Keeps appointment calendars and schedules appointments.  Receives, screens and refers callers to other employees.  Takes notes and minutes of conferences, meetings, and functions as required.
3. Prepares forms and composes letters.  Sets up and maintains specialized office files.   Files letters, reports, and related technical information.  Assembles information for others use.  Opens, prioritizes, and processes mail.
4. Types using PC-based word processing software and processes letters, forms, reports, schedules, manuals, booklets, requisi­tions, purchase orders and related paperwork.  Types information or enters data into computer containing technical terminology.  Retrieves data for reports.
5. Performs research and retrieval of records.   Conducts statistical comparisons of information.  Assists in the preparation and maintenance of department records.   
6. Assists in budget preparation and monitoring.
7. Performs office management functions and coordination.   
8. Manages office supplies for the department.
9. Prepares and maintains contract documentation.
10. May be required to assist with emergency support functions (ESF) in the EOC during emergencies or other related emergency duties.
11. All other duties as assigned.

KNOWLEDGE, SKILLS, AND ABILITIES

1. Knowledge of English, spelling, and punctuation, in order to prepare documents, compose letters, etc.
2. Knowledge of office practices and procedures.
3. Knowledge of mathematics.
4. Knowledge of the unit and County's policies, procedures, and practices.
5. Ability to establish/maintain effective working relationships with employees and the public.
6. Ability to take meeting notes accurately.
7. Ability to communicate using speaking, hearing, and visual skills.
8. Ability to analyze a variety of administrative problems and make sound recommendations.
9. Skill in the operation of a PC, keyboard.

EDUCATION AND EXPERIENCE

1. Associates degree in administration, business, or a related field preferred.  
2. Four (4) years’ work experience in progressively responsible experience involving staff assistance and advanced clerical support work.

 
(A comparable amount of training, education, or experience can be substituted for the minimum qualifications.)
 
LICENSES, CERTIFICATIONS, OR REGISTRATIONS
 
1.   Ability to possess and maintain a valid Florida Driver’s License.
 
ESSENTIAL PHYSICAL SKILLS
 

1. Acceptable eyesight (with or without correction).
2. Acceptable hearing (with or without hearing aid).
3. Ability to communicate both orally and in writing.
4. Ability to access file cabinets for filing and retrieval of data.
5. Ability to sit at a desk and view a display screen for extended periods of time.
6. Ability to enter data at a prescribed rate of speed.
7. Ability to type at 40 correct words per minute.

 
ENVIRONMENTAL CONDITIONS
 

1. Works inside in an office environment.

 
(Reasonable accommodation will be made for otherwise qualified individuals with a disability or disabilities.)