Technology Office & Workforce Admin

Why Stifel

Stifel strives for a culture that puts its clients and associates first: a culture where everyone belongs, everyone is welcome, and everyone contributes to the success of our clients, their careers, and the firm as a whole.

 

Let’s talk about how you can find your place here at Stifel, where success meets success.

What You'll Be Doing

The Technology Office & Workforce Administrator provides comprehensive administrative and operational support to the Information Technology office, ensuring the smooth day-to-day functioning of an office. Performs standard Administrative Assistant assignments as well as traditional office administration with workforce-support coordination—partnering with IT leadership, Human Resources, and Talent Acquisition to facilitate hiring logistics, onboarding, associate-relations support, and office operations.

What We're Looking For

• Serve as the primary on-site point of contact for the office; greet visitors, guests, and vendors, handle inquiries, and direct associates to the right resources.
• Manage calendars and schedule meetings, conference calls, and travel for IT leadership and teams; prepare agendas and coordinate meeting logistics.
• Order, track, and maintain office and technology supplies; coordinate facilities, seating, and workspace needs as the office scales.
• Coordinate onboarding for new hires and applicable offboarding, in partnership with HR and IT leadership.
• Review and route requests related to workspace and access such as corporate cell phones, hotspots, additional monitors, and remote-access requests.
• Partner with Talent Acquisition to coordinate IT job postings, interview scheduling, and offer logistics.
• Track and coordinate PTO, out-of-office, and illness requests for the office; escalate to HR as appropriate.
• Coordinate recognition, milestones, anniversaries, and team celebrations for the office.
• Support annual bonus and merit cycle communications in partnership with HR, and help maintain the accuracy of associate lists.
• Identify training and development needs for IT associates and coordinate scheduling of learning activities.
• Build and maintain spreadsheets, trackers, and reports; perform data entry and prepare reporting for IT leadership.
• Set up and maintain paper and electronic filing and records systems (including off-site storage) in a secure, logical, and easily retrievable manner.
• Prepare and distribute correspondence, meeting notes, and routine communications; research and resolve inquiries and problems.

What You'll Bring

• Ability to demonstrate professionalism, initiative, sound judgment, and discretion, with accountability for accuracy and follow-through.
• Proven ability to safeguard confidential and sensitive personnel information.
• Excellent verbal and written communication skills, with the ability to interact effectively with all levels of management, staff, and external partners.
• Ability to organize, prioritize, and manage multiple tasks, responsibilities, and deadlines in a fast-paced environment.
• Strong problem-solving skills and a service-oriented, collaborative approach.
• Comfort supporting a growing office and adapting administrative processes to scale.

Education & Experience

• Minimum Required: High School degree or experience that enables performance in all aspects of the position.
• Preferred: Associate's or Bachelor's degree in Business Administration or a related field.
• Minimum Required: 3+ years administrative-related experience.
• Preferred: Experience supporting a technology or corporate office, and/or HR/workforce coordination.

Licenses & Credentials

• Minimum Required: None.

Systems & Technology

• Proficient in Microsoft Excel, Word, PowerPoint, and Outlook.
• Familiarity with HRIS, applicant tracking, and ticketing/workflow systems preferred.

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About Stifel

Stifel is more than 130 years old and still thinking like a start-up.  We are a global wealth management and investment banking firm serious about innovation and fresh ideas.  Built on a simple premise of safeguarding our clients’ money as if it were our own, coined by our namesake, Herman Stifel, our success is intimately tied to our commitment to helping families, companies, and municipalities find their own success.

 

While our headquarters is in St. Louis, we have offices in New York, San Francisco, Baltimore, London, Frankfurt, Toronto, and more than 400 other locations.  Stifel is home to approximately 9,000 individuals who are currently building their careers as financial advisors, research analysts, project managers, marketing specialists, developers, bankers, operations associates, among hundreds more.  Let’s talk about how you can find your place here at Stifel, where success meets success.

 

At Stifel we offer an entrepreneurial environment, comprehensive benefits package to include health, dental and vision care, 401k, wellness initiatives, life insurance, and paid time off.

 

Stifel is an Equal Opportunity Employer.