AP Lead

Description

MAJOR PURPOSE:

The AP Lead is responsible for leading the day-to-day Accounts Payable function, ensuring timely and accurate processing of invoices, payments, expense reporting, and vendor management. This role serves as the primary owner of AP operations while partnering closely with Accounting and Media teams to ensure media spend, vendor payments, and client billing are accurate and completed on schedule.

This position plays a critical role in maintaining strong financial controls, improving AP processes, and supporting the month-end close process. Experience with media spend, deferred expenses, or prepaid accounting is a plus but not required. 

MAJOR RESPONSIBILITIES:

• Lead the day-to-day Accounts Payable function and prioritize workload to ensure timely invoice processing and vendor payments.
• Review, code, and process vendor invoices accurately and in accordance with company policies.
• Manage weekly payment runs, ACH payments, wire transfers, and check processing.
• Maintain vendor records, including onboarding new vendors, W-9 collection, and payment information.
• Resolve invoice discrepancies by partnering with internal teams and external vendors.
• Reconcile vendor statements and investigate outstanding balances.
• Manage employee expense reports and corporate credit card reconciliations.
• Partner with Media and Accounting teams to reconcile media spend and ensure accurate client billing.
• Assist with month-end close activities, including AP accruals, reconciliations, and journal entries.
• Support annual audits by preparing AP schedules and requested documentation.
• Identify opportunities to improve AP workflows, controls, and automation.
• Maintain accurate financial records while ensuring compliance with company policies and GAAP.
• Serve as the primary point of contact for AP-related questions from employees and vendors.
• Assist with additional accounting projects and responsibilities as assigned.

Requirements

CANDIDATE SHOULD HAVE:

• Strong knowledge of Accounts Payable processes and accounting principles.
• Advanced proficiency in Microsoft Excel or Google Sheets (Pivot Tables, XLOOKUP/VLOOKUP, INDEX/MATCH, formulas).
• Experience using QuickBooks or other ERP/accounting systems.
• Strong organizational and time management skills.
• Excellent attention to detail and accuracy.
• Ability to manage multiple priorities in a fast-paced environment.
• Strong analytical and problem-solving skills.
• Excellent communication and vendor relationship management skills.
• Experience improving processes and identifying efficiencies.
• Comfortable working cross-functionally with Accounting, Media, and Operations teams.
• Agency or media accounting experience preferred.

EDUCATION & EXPERIENCE:

• Bachelor's degree in Accounting, Finance, or a related field preferred.
• 4+ years of progressive Accounts Payable or accounting experience.
• Previous experience leading or owning an AP function preferred.
• Experience with ERP/accounting software required.
• Agency or media accounting experience is a plus.

PHYSICAL REQUIREMENTS:

• Periods sitting at a desk and monitoring computer (ergonomic sit/stand desks provided)

Net Conversion does not discriminate based upon race, religion, color, national origin, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender, gender identity, gender expression, transgender status, sexual stereotypes, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics. Net Conversion is committed to providing reasonable accommodations for candidates with disabilities in our recruiting process. If you need any assistance or accommodations due to a disability, please let us know at [email protected].