- Location
- Porto
- Type
- Full-time
- Department
- Administration
- Education
- Bachelor
- Closing date
- Today
- Source
- CareersPage
Description
Role Overview
The CEO Administrative Assistant provides high-quality administrative and operational support to the CEO Office, ensuring smooth coordination of executive schedules, meetings, travel, events, and supplier processes.
Responsibilities
- Manage complex calendars, meeting scheduling, and prioritization for the CEO Office.
- Coordinate international travel, visas, accommodation, and logistics for executives.
- Prepare and support executive meetings, offsites, and leadership events.
- Maintain accurate stakeholder, contact, and meeting information for the CEO Office.
- Support procurement processes including purchase requisitions, purchase orders, and invoice tracking.
Requirements
- Bachelor's degree in Business Administration, Management, Communications, or a related field (or equivalent experience).
- Fluency in English (French is a plus)
- Proven experience in executive support, team assistance, or office coordination in a corporate environment.
- Strong experience managing calendars, travel arrangements, and meeting logistics for senior stakeholders.
- High proficiency in Microsoft Outlook and Microsoft 365 (Teams, Excel, PowerPoint, Word).
- Excellent attention to detail, discretion, and ability to manage multiple priorities in a fast-paced environment.
Skills
ExcelProcurement
