Research Coordinator 3 - School of Medicine - Clinical Trials Office

Job Description

Please note: All applications must be submitted no later than 11:59pm PT on August 11, 2026. 

The School of Medicine Clinical Trials Office has an outstanding opportunity for a Research Coordinator 3 to join their team.
 

About this Opportunity
Reporting to the Manager, Research Coordination Center, the Research Coordinator 3 is responsible for supporting and advancing clinical research studies across UW Medicine and partner institutions. This role partners with investigators, research teams, regulatory offices, and study participants to facilitate high-quality, compliant clinical research. The position offers the opportunity to contribute to innovative research programs that improve patient care while helping researchers navigate complex study start-up, implementation, regulatory, and financial processes.

Key Responsibilities

Research Operations Support (65%)

• Assist investigators and research teams with the start-up and implementation of clinical studies, both industry and investigator-initiated, including obtaining and submitting budget/billing information, implementing the IRB-approved recruitment plan, interacting with research participants, scheduling study visits, gathering data, processing specimens, presenting information to the research team, etc.
• Design, create, and revise research documents as necessary to ensure quality data that correlate with research objectives; coordinate multiple protocol-specific data collection efforts for one or more research projects which may include other collaborating agencies or institutions.
• Consult with investigators on appropriate management of participant problems and concerns; troubleshoot acute individual or departmental research issues.

Regulatory Support (25%)

• Obtain and maintain IRB approval for investigators (create and submit IRB applications for minimal risk, standard studies, medical record review, repositories, etc.) from the UW IRB, FHCRC IRB, Western IRB, VAPSHCS IRB, Seattle Children's IRB, and other IRB's as required.
• Oversee regulatory, budgetary, contractual, and all other aspects of protocol implementation, ensuring compliance with applicable federal regulations, institutional policies, and the principles of Good Clinical Practice (GCP).
• Report and document safety issues (e.g. adverse events).
• Prepare for and participate in sponsor audits and/or regulatory inspections, if applicable.

Fiscal Support (10%)

• Consult with faculty to determine accurate cost projections for industry and federally funded research protocols.
• Work with the central CTO Budgeting Team to develop adequate budgets for industry-sponsored trials and help investigators develop reasonable budget projections for federally sponsored protocols.
• Provide adequate review of study billing grids and perform required OnCore CTMS and Epic EMR-based workflows to ensure proper billing of research subjects.
• Work with the central CTO Billing Team to review invoices for hospital and professional services and resolve any disputes.
• Other duties and training as required.

Required Qualifications

To be considered for this opportunity your application must demonstrate you meet both the minimum qualifications and additional qualifications listed below. Equivalent education and/or experience may substitute for minimum qualifications except when there are legal requirements, such as a license, certification, and/or registration.

Minimum Qualifications

• Bachelor's degree in a related field and four years of relevant experience.

Applicants who do not meet these qualifications WILL NOT be forwarded to the Hiring Manager.

Additional Qualifications

• Excellent written and verbal communication, including patient interactions, consulting, and customer service skills.
• Proficiency with standard MS Office software, including Word, Excel, Access, and Power Point.
• Strong internal and external customer service skills.
• Ability to adapt and respond appropriately to competing priorities in a fast-paced environment.
• Self-motivated, self-starter who takes initiative to improve existing processes.

Preferred Qualifications

• Medical Assistant or phlebotomy certification in the State of Washington.
• Fluency in a language other than English.
• Experience with community engagement.
• Experience with project management or CPI training.

Working Conditions

This role requires performing assignments for investigators on a temporary or limited term basis. The role also requires the ability to navigate effectively through the many regulatory rules and specific regulations within the University of Washington in order to expedite clinical research start-up and implementation. The Research Coordinator 3 will be located at the University of Washington Medical Center but may work at a variety of sites depending upon the location of a specific project. Work sites for this position may include the University of Washington Medical Center, Montlake, University of Washington Medical Center, Northwest, Harborview Medical Center, Seattle Cancer Care Alliance, South Lake Union and UW Neighborhood Clinics.

About the Team

The School of Medicine Clinical Trials Office (CTO) supports the clinical research mission of UW Medicine by providing operational expertise, education, and compliance support to investigators and research teams. The CTO Research Coordination Center assists researchers across the health sciences and partner institutions with study start-up, implementation, and ongoing research operations.

By joining the team, you will contribute to innovative research that advances medical knowledge, improves patient care, and helps bring new therapies to communities throughout the region and beyond.

Compensation, Benefits and Position Details

Pay Range Minimum:

$78,600.00 annual

Pay Range Maximum:

$96,000.00 annual

Other Compensation:

-

Benefits:

For information about benefits for this position, visit https://www.washington.edu/jobs/benefits-for-uw-staff/

Shift:

First Shift (United States of America)

Temporary or Regular?

This is a regular position

FTE (Full-Time Equivalent):

100.00%

Union/Bargaining Unit:

UAW Research

About the UW 

Working at the University of Washington provides a unique opportunity to change lives – on our campuses, in our state and around the world.  

UW employees bring their boundless energy, creative problem-solving skills and dedication to building stronger minds and a healthier world. In return, they enjoy outstanding benefits, opportunities for professional growth and the chance to work in an environment known for its diversity, intellectual excitement, artistic pursuits and natural beauty. 

Our Commitment 

The University of Washington is committed to fostering an inclusive, respectful and welcoming community for all. As an equal opportunity employer, the University considers applicants for employment without regard to race, color, creed, religion, national origin, citizenship, sex, pregnancy, age, marital status, sexual orientation, gender identity or expression, genetic information, disability, or veteran status consistent with UW Executive Order No. 81.

To request disability accommodation in the application process, contact the Disability Services Office at 206-543-6450 or [email protected]. 

Applicants considered for this position will be required to disclose if they are the subject of any substantiated findings or current investigations related to sexual misconduct at their current employment and past employment. Disclosure is required under Washington state law.