Photo Data & Licensing Specialist

This position is onsite at our New Rochelle, NY office.

Position Purpose:

The Photo Data and Licensing Specialist plays a key role in managing and optimizing BEC's image data, licensing, and rights workflows. This position is responsible for conducting comprehensive data entry and analysis across BEC's systems; collaborating closely with designers, production teams, and the BEC Photo team on day-to-day project needs; handling photo licensing and credits; directing offshore team members; and leveraging AI-powered tools to drive efficiency and accuracy across departmental operations.

Duties and Responsibilities:

• Enter, manage, and analyze data across BEC's systems, utilizing AI-assisted tools to improve accuracy and workflow efficiency
• Order and download hi-res images, applying AI-powered search and metadata tagging tools to streamline asset management
• Direct and coordinate offshore team members in research, data entry, and process execution
• Generate, revise, and maintain photo logs; input and verify photo credits with precision
• Identify image sources, copyright owners, credits, and permissions for BEC titles, leveraging AI tools to assist in rights research and provenance tracking
• Handle licensing agreements and associated billing processes
• Organize and maintain photo file libraries, utilizing AI-driven digital asset management tools where applicable
• Explore and evaluate emerging AI solutions that can enhance image sourcing, metadata management, and licensing workflows
• Perform additional administrative tasks for the department as directed by the Director of Image Licensing and Research
  

Job Requirements / Skills and Experience:

Technical Skills

• High level of proficiency in Excel, Adobe InDesign (INDD), MS Office Suite, and Adobe Creative Suite
• Experience with WoodWing or similar publishing software is a plus
• Familiarity with AI-powered tools relevant to image management, such as AI metadata tagging, reverse image search platforms, and digital asset management (DAM) systems
• Working knowledge of generative AI tools (e.g., ChatGPT, Copilot) for drafting, research assistance, and workflow support
• Ability to critically evaluate AI-generated outputs for accuracy and compliance with licensing and copyright standards

Education & Experience

• Bachelor's degree required
• Minimum two years of relevant experience in photo research, image licensing, or a related field

Core Competencies

• Excellent visual acuity and organizational skills with a strong attention to detail
• Ability to thrive in a dynamic, fast-paced environment while managing multiple concurrent projects
• Strong interpersonal, communication, and teamwork skills
• Curiosity and openness to adopting new technologies, including AI tools, to continuously improve processes
• Sound judgment in applying AI tools responsibly, particularly in copyright-sensitive contexts

Salary Range: $65,000 - $72,000

*The base salary range represents the low and high end of the expected salary range for the position. The base salary offered may depend on a variety of factors such as geographic location, experience, education, and skill level.

ABOUT BENCHMARK EDUCATION COMPANY

Benchmark Education Company (BEC) is a leading publisher of core, supplemental, and intervention literacy and language resources in English and Spanish, with valid and reliable digital assessments that inform instruction. BEC is also a provider of exceptional professional development to educators.

BEC is recognized as a responsive publisher that offers equally rigorous and engaging digital, print, and hybrid learning materials grounded in the Science of Reading research. BEC monitors research outcomes carefully to create effective foundational resources that include strong decoding materials with systematic and explicit instruction and high-quality resources focused on language development and comprehension. BEC’s content-rich and authentic texts offer instruction in close reading and analysis, multiple perspectives, and authentic literature while building world knowledge and reflecting the individuality of every student in each diverse classroom.

Family owned and operated for more than 25 years, BEC is committed to partnering with educators to provide the best for all students through resources of exceptional quality, world-class professional learning, and effective and dedicated customer support.

Benchmark Education Publishing (BEC) and its affiliates are proud to be an Equal Opportunity Employer.

For further information, visit us at: https://www.benchmarkeducation.com