Administrative Assistant II

Position Title:

Administrative Assistant II

Job Group:

Professional & Scientific

Required Minimum Qualifications:

High school diploma or equivalent and 3 years of related experience

Job Description:

The Department of History within the College of Liberal Arts and Sciences at Iowa State University is seeking a Part-Time Administrative Assistant II to support the department's daily front-office operations.

 

The successful administrative candidate will be highly organized, detail-oriented, and professional, with strong communication and interpersonal skills. They will be proactive, dependable, and able to serve as a primary point of contact while managing multiple responsibilities, coordinating schedules, and meeting important deadlines. They should be adaptable, resourceful, and comfortable working independently while providing excellent customer service and support to faculty, staff, students, and visitors.

 

Examples of Duties:

• Oversee daily front office operations, serve as the primary receptionist, greet visitors, answer phone calls and emails, and direct inquiries to appropriate campus resources.

• Manage department room reservations, faculty and staff meetings, departmental calendars, and important university deadlines.

• Process financial transactions, including purchasing cards, requisitions, travel arrangements, reimbursements, expense reports, and supply purchases.

• Maintain organized electronic and paper files, departmental directories, listservs, website information, and office supplies.

• Coordinate maintenance requests, copier services, key distribution, IT needs, and excess property disposal.

• Coordinate departmental events, invitations, RSVPs, catering, publicity materials, and campus recruitment activities.

• Assist with student hiring, onboarding, timekeeping, contract renewals, compensation changes, and employee separations.

• Provide administrative support for faculty reviews, scholarship coordination, student inquiries, recruitment, and academic program activities.

• Assist the department chair with correspondence, scheduling, special reports, deadlines, and administrative projects.

• Provide administrative support for African and African American Studies and backup support for the Department of Political Science.

Preferred Qualifications:

• Bachelor's degree.
• Experience with Workday or similar administrative and financial management systems.

• Experience serving as a primary point of contact and providing administrative support in a professional office environment.

• Strong organizational skills, including managing calendars, coordinating schedules, and balancing multiple administrative responsibilities.

• Ability to prioritize tasks, manage competing deadlines, and ensure timely completion of assignments.

This 20-hour-per-week appointment, with an expected work schedule of Monday through Friday.

Candidates must be legally authorized to work in the U.S. on an ongoing basis without sponsorship. Immigration sponsorship is not available for this position.

Application Instructions:
To apply for this position, please click on “Apply” and complete the Employment Application. Please be prepared to enter or attach the following:

• Resume/Curriculum Vitae
• Letter of Application/Cover Letter

Why Choose Iowa State University?
Iowa State Employees enjoy comprehensive health and work-life benefits, including medical and dental, as well as:

• Retirement benefits including defined benefit and defined contribution plans
• Generous vacation, holiday, and sick time and leave plans
• Onsite childcare (Ames, Iowa)
• Life insurance and long-term disability
• Flexible Spending Accounts
• Various voluntary benefits and discounts
• Employee Assistance Program
• Wellbeing program

If you have questions regarding this application process, please email [email protected], or call 515-294-4800 or Toll Free: 1-877-477-7485.

Appointment Type:

Regular

Number of Months Employed Per Year:

12 Month Work Period

Time Type:

Part time

Pay Grade:

PS806

Original Posting Date:

November 13, 2026

Posting Close Date:

November 23, 2026

Job Requisition Number:

R20236

Iowa State University does not discriminate on the basis of race, color, age, ethnicity, religion, national origin, pregnancy, sexual orientation, genetic information, sex, marital status, disability, or status as a U.S. Veteran. Inquiries regarding non-discrimination policies may be directed to Office of Equal Opportunity, 2680 Beardshear Hall, 515 Morrill Road, Ames, Iowa 50011, Tel. 515-294-7612, email [email protected].

 

General ISU compensation information can be found on the University Human Resources website. Please note that this is only a list of ranges and individuals will be paid commensurate with qualifications.