Accounts Payable Specialist (Finance)

Description

The Accounts Payable (AP) Specialist is responsible for performing a variety of AP functions to ensure timely, accurate processing and payment of vendor invoices. This role is essential in maintaining positive vendor relationships and ensuring compliance with established policies and procedures. 

Key Accountabilities:

• Monitor, maintain, and retrieve invoices from multiple AP email boxes daily.
• Match invoices to daily/weekly open receiver reports, enter information, and verify accuracy.
• Process invoices through AP automation tool.
• Maintain adherence to corporate and departmental policies, ensuring accurate processing of invoices.
• Reconcile and process customs entries.
• Complete wire requests for EFTs and wire payments, ensuring proper documentation is in place.
• Facilitate timely settlement of EFT payments.
• Setup new Vendors ensuring all necessary documentation is received.
• Reconcile monthly vendor statements, investigating and resolving discrepancies in a timely manner.
• Participate in special projects, system enhancements, or process improvement initiatives as assigned.

Requirements

Knowledge/Skills/Abilities:

• Strong proficiency in Microsoft Office Suite (Excel, Word, Outlook, Adobe Acrobat).
• Exceptional attention to detail with the ability to ensure accuracy in high-volume, transactional tasks.
• Strong organizational skills with the ability to prioritize, multi-task, and meet deadlines in a fast-paced environment.
• Ability to handle confidential or sensitive information with discretion.
• Strong problem-solving skills, with the ability to independently research and resolve complex issues.
• Excellent interpersonal and communication skills, able to work collaboratively with internal teams and external vendors.
• Ability to work independently and with minimal supervision, demonstrating sound judgment and decision making.

Education/Experience/Training:

• Associate’s degree in Accounting, Finance, or a related field is preferred.
• 2 years of hands-on accounts payable experience, preferably in a mid-to-large sized organization.
• Familiarity with Microsoft D365 or similar systems (Oracle, SAP, etc.), preferred.
• Experience working with AP automation tools and electronic invoicing is a plus.

Compensation & Benefits:

• Base Salary: $50,000-$55,000
• Position is based out of our Taunton, MA location. It is eligible to participate in our hybrid program, which includes 3 days in the office and 2 days remote
• Benefits:  Comprehensive benefits package including medical, dental, vision, and retirement plans

Physical Demands and Environment:

• Minimal physical effort required; may occasionally lift objects weighing up to 10 pounds.
• Work is typically performed in a standard office environment, with regular sitting, standing, or walking as needed.
• Requires moderate concentration and attention to detail for effective execution of varied tasks with some complexity.
• Low risk of physical injury in the performance of duties.

Martignetti Companies prides itself on being a company where you can bring your best self to work every day. We strive to be an employer of choice where everyone feels they belong. We act on our commitment to Diversity, Equity & Inclusion by offering a substantial benefits package that includes generous paid time off, medical, dental, and vision insurance, a comprehensive 401(k) plan, and employee discounts.

Martignetti Companies is an equal opportunity employer. We provide equal employment opportunities to all employees and applicants regardless of race, color, religion, age, sex, gender, sexual orientation, national origin, ancestry, disability, genetics, veteran status, or any other characteristic protected by law.

NOTE: This job description covers the essential functions of the role but is not intended to be an exhaustive list of all responsibilities, duties, or skills required. Employees may be asked to perform additional duties to support business needs.

We are hiring directly for this position. Please, no calls from third-party staffing agencies. Thank you!

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