Administrative Assistant III - Criminal Justice Coordinating Council

The Administrative Assistant performs administrative and office support activities for the department.

HIRING HOURLY $19.34 

OPEN UNTIL FILLED – APPLICATION REVIEW BEGINS IMMEDIATELY

ESSENTIAL FUNCTIONS: (Order of Essential Functions does not indicate importance of functions)

* Answers telephone calls and provide information to callers and visitors. 

* Provides administrative support to administrative functions including preparing reports and presentations

* Assists other administrative personnel with reporting, filing, specialized data entry, and updating databases as necessary.

* Assists with the set-up and clean-up for events, presentations, in-services and meetings.

* Coordinates meetings and events, including scheduling, reserving meeting spaces, preparing agendas and materials, and arranging necessary resources.

* Provides audio-visual (AV) support for meetings and presentations, ensuring all equipment functions properly.

* Coordinates catering and logistical needs for meetings, forums, and luncheons as required.

* Attends meetings as requested; records, transcribes, and distributes accurate meeting minutes in a timely manner.

* Creating video/audio/photography posts of events, meetings, news releases, messaging on the agency’s social media accounts – these include, but are not limited to Facebook, LinkedIn and Instagram

* Assist with media relations and communications; engaging, attending and scheduling meetings with various communities.

* Creating event fliers, containing QR codes, etc.

* Performs other duties or assumes other responsibilities as apparent or assigned.

* Maintains confidentiality of sensitive information and documentation

* High School Diploma or GED is required. 

* Minimum of two (2) years or more of Customer Service, Clerical, or Administrative experience.

* Must be proficient in Microsoft Office Suite, database management and office equipment

* Pass a background investigation 

* Pass a pre-employment physical 

* Requires strong Microsoft Office skills (Excel, Word, Powerpoint) 

* Take action in solving problems while exhibiting judgment and a systematic approach to decision making; identify the important dimensions of a problem, determine potential causes, obtain relevant information, and specify alternate solutions that result in effectiveness. 

* Safeguard confidential information and use it or disclose it only as expressly authorized or specifically required while performing specific job duties.

* Respond positively to a work environment that will change day-to-day, requiring quick departure from and re-organization of one’s schedule, ensuring County employees are receiving the best possible service and items with priority are completed as needed. 

* Demonstrate sound time-management skills by effectively or efficiently organizing, prioritizing, and completing multiple assignments on or before the designated deadline. 

* Consistently abide by established policies and procedures for routine problems. Embrace technology, paperless processes, and various system enhancements.

* Embrace County and Department standards for customer service, accuracy, quality, efficiency and all County and * Department policies and procedures ensuring that all work performed meets those standards.