Administrative Functional Support Level 4

RELOCATION ASSISTANCE: No relocation assistance available

CLEARANCE REQUIRED FOR START: No

CLEARANCE TYPE: None

TRAVEL: Yes, 10% of the Time

## Description

At Northrop Grumman, our employees have incredible opportunities to work on revolutionary systems that impact people's lives around the world today, and for generations to come. Our pioneering and inventive spirit has enabled us to be at the forefront of many technological advancements in our nation's history - from the first flight across the Atlantic Ocean, to stealth bombers, to landing on the moon. We look for people who have bold new ideas, courage and a pioneering spirit to join forces to invent the future, and have fun along the way. Our culture thrives on intellectual curiosity, cognitive diversity and bringing your whole self to work — and we have an insatiable drive to do what others think is impossible. Our employees are not only part of history, they're making history.

Join Northrop Grumman on our continued mission to push the boundaries of possible across land, sea, air, space, and cyberspace. Enjoy a culture where your voice is valued and start contributing to our team of passionate professionals providing real-life solutions to our world’s biggest challenges. We take pride in creating purposeful work and allowing our employees to grow and achieve their goals every day by Defining Possible. With our competitive pay and comprehensive benefits, we have the right opportunities to fit your life and launch your career today.

Northrop Grumman Mission Systems (NGMS) is seeking an Administrative Assistant 4 to support the Advanced Navigation Operation Unit and Business Development & Contracts for the Navigation & Cockpit Systems Business Unit onsite in Woodland Hills, CA. This is an exciting, dynamic environment at the cutting edge of business in the high technology defense industry. The individual in this role will get to work in a challenging, internal, and customer-facing role that also has a lot of delegated authority/responsibility while working with the respective Operating Unit Director and their teams.

The successful candidate will work well in a highly dynamic environment, be an independent thinker, be customer oriented, be proactive and have a track record of working in a fast-paced, multi-faceted environment with a high daily workload supporting multiple directors, managers, employees, and priorities as required.

What You'll Get to Do:

• Coordinate internal, customer, and executive meetings, including agendas, facilities, catering, visitor logistics, meeting materials, and post-meeting follow-up.
• Manage the Director(s) calendar, resolving conflicts, coordinating agendas for customer visits, and interfacing with Customer.
• Coordinate visitor access, badging and receive visitors including customers and other contractors.
• Coordinating receipt of customer clearances and administering customer badging process.
• Arrange and maintain leadership schedules, organizational calendars and modify the Director(s) schedule and associated departmental activities.
• Assist the Director(s) and team with making travel arrangements and submitting timely expense reports.
• Handle confidential business matters and maintain effective and efficient organization of administrative requirements.
• Draft, format, and coordinate executive correspondence, customer communications, reports, and briefing materials.
• Coordinate staff meetings and leadership operating rhythms, including agendas, presentation inputs, minutes, decisions, and action-item tracking.
• Use Microsoft 365 Tools to produce high-quality reports, presentations, or other documents.
• Use the Northrop Grumman travel system (Concur) to arrange travel, monitor approvals, resolve issues, and submit accurate and timely expense reports.
• Collaborate with other administrative assistants to ensure continuity of support, coordinate shared events, and provide backup coverage.
• Support onboarding, office moves, equipment requests, facilities requests, purchase requests, and organizational changes.
• Follow up on actions on behalf of the director and perform other tasks as directed

Basic Qualifications:

• High School Diploma with a minimum of 6+ years’ additional education and/or professional relevant experience.
• Advanced proficiency in Word, PowerPoint, Outlook, Excel, Teams, and SharePoint, including preparation of leadership-ready products.
• Demonstrated experience coordinating Outlook calendars, conference calls, and shared link applications.
• Demonstrated experience coordinating both on and off-site meetings and/or events with customers, including ordering, receiving and setting up food and refreshments.
• Demonstrated experience making travel arrangements and accurate & timely expense reporting.
• Experience compiling, proofreading, formatting, and integrating inputs into executive-level reports, correspondence, and presentations.
• Strong written and verbal communication skills, including professional interaction with customers and senior leadership.
• Ability to work onsite and provide reasonable schedule flexibility for critical customer visits, leadership reviews, and program events, as required.
• US Person required.

Preferred Qualifications:

• Bachelor’s or Associate degree, preferably in business or technical related field.
• Experience with SAP, Concur, S4, SmartBuy, facilities systems, purchase requests, onboarding, equipment coordination, and related business processes.
• Experience using SharePoint, Teams, OneNote, Planner, or equivalent tools for collaboration, information management, and action tracking.
• Experience proofreading, formatting, and quality-checking executive correspondence, presentations, reports, and customer-facing materials.
• Demonstrated ability to be proactive, highly motivated and adaptable, with excellent organizational skills including the ability to juggle multiple tasks, changing needs, and competing priorities.
• Highly developed verbal and written communication skills and proven success in organizing, prioritizing, and completing assigned responsibilities.
• Experience interfacing with executive level internal and external contacts with considerable autonomy.
• Experience coordinating recurring monthly and quarterly reviews for business, division, sector, or customer leadership.

What We Can Offer You:

Northrop Grumman provides a comprehensive benefits package and a work environment which encourages your growth and supports the mutual success of our people and our company. Northrop Grumman benefits give you the flexibility and control to choose the benefits that make the most sense for you and your family. Your benefits will include the following: Health Plan, Savings Plan, Paid Time Off and Additional Benefits including Education Assistance, Training and Development, 9/80 Work Schedule (where available), and much more!

Primary Level Salary Range: $66,600.00 - $111,000.00

The above salary range represents a general guideline; however, Northrop Grumman considers a number of factors when determining base salary offers such as the scope and responsibilities of the position and the candidate's experience, education, skills and current market conditions.

Depending on the position, employees may be eligible for overtime, shift differential, and a discretionary bonus in addition to base pay. Annual bonuses are designed to reward individual contributions as well as allow employees to share in company results. Employees in Vice President or Director positions may be eligible for Long Term Incentives. In addition, Northrop Grumman provides a variety of benefits including health insurance coverage, life and disability insurance, savings plan, Company paid holidays and paid time off (PTO) for vacation and/or personal business.

The application period for the job is estimated to be 20 days from the job posting date. However, this timeline may be shortened or extended depending on business needs and the availability of qualified candidates.

Northrop Grumman is an Equal Opportunity Employer, making decisions without regard to race, color, religion, creed, sex, sexual orientation, gender identity, marital status, national origin, age, veteran status, disability, or any other protected class. For our complete EEO and pay transparency statement, please visit http://www.northropgrumman.com/EEO. U.S. Citizenship is required for all positions with a government clearance and certain other restricted positions.