Spindleworks Program Manager

Description

POSITION SUMMARY: The Program Manager will assist in meeting the daily needs of the Spindleworks program. This role will include the requirement to serve as an Artist Mentor as needed to cover staff absence and maintain staff to client ratio. The Program Manager will also serve as a liaison between staff, program participants, families, and the Senior Manager. Administrative duties will focus on supporting the Senior Manager, including pre-planning and documentation / billing oversight.

Essential Functions (Artist Mentor/Program Support):

1. Assist artists one-on-one, and in small groups to develop necessary skills to become as independent as possible in the design, implementation, and completion of their ideas, art projects and dreams.
2. Collaborate with each artist on his or her words, images, and skills to create unique items for sale in the Spindleworks Gallery including assisting artists with professional development skills.
3. Conduct periodic meetings with artists regarding their goals. Complete tracking of goals as necessary.
4. Seek opportunities within the community for exhibition of artists work, including assisting with hanging, displaying, and assisting with sale of art.
5. Coordinate organization systems to assist with the daily functioning of the program, including the designation of shared staff responsibilities.
6. Provide general oversight of daily interactions and assist Artist Mentors by offering constructive feedback and additional support with creative projects.
7. Represent Independence Association and Spindleworks to interested groups or individuals (including referrals) when requested.
8. Assist/promote individual contact and networking with community resources and/or natural support systems as an additional means of addressing areas of need/support.
9. Identify and address potential safety hazards within the building including minimizing any potential harmful exposure.
10. Take part in Spindleworks and Independence Association events, including gallery openings, art booths, fairs and other sales which may include evening and weekend hours.  

Essential Functions (Administrative):

1. Oversight of day-to-day logistics at Spindleworks including transportation needs and communication with transportation brokers.
2. Ensure completion of CALS and other annual pre-planning paperwork associated with Person Centered Planning development.
3. Maintain communication with individuals served, families, and ISC / CCMs in conjunction with Senior Manager for purposes of service coordination and monitoring of satisfaction with services.
4. Provide supervision of part-time and relief staff.
5. Provide support in supervision of full-time staff as requested or in absence of Senior Manager.
6. Schedule daily staff / client assignments.
7. Support Senior Manager with attendance approval.
8. Organize and facilitate group artist meetings to discuss community activities, artist questions and concerns and other topics.
9. Research and create a monthly calendar of program and community activities with staff and artist input.
10. Organize remote programming for artists and remote or in-person tasks for staff during snow days.
11. Attend semi-annual meetings and annual meetings, to include completion of service plans, SIPs and semi and annual reports for PCP meetings as assigned.  
12. Auditing documentation for completion and quality assurance and supporting staff in maintaining compliance with MaineCare regulations; reviewing and addressing errors in written documentation from staff such as daily documentation, and incident reports.
13. Review and follow up, if necessary, of internal incident reports and state Reportable Events. Entry, or delegation thereof, of state Reportable Events in the DHHS / EIS system for Spindleworks.
14. Review, enter and submit weekly billing attendance sheets within timeframes established by the Finance Department.
15. Facilitate regularly scheduled staff meetings.
16. Attend regularly scheduled management meetings.
17. Assist Senior Manager in scheduling staff and relief personnel as needed, and coordinate volunteers on-site as requested.
18. Ensure completion of monthly health and safety checks to include first aid kits, fire extinguishers, evacuation systems, fire drills, etc.
19. Ordering of program supplies as designated.
20. Oversee artist sales and commissions and reconcile sales for both programs.
21. Reconcile petty cash and receipts for Spindleworks.
22. Participation on the Association Committees as assigned.
23. Assist Senior Manager in planning and implementation of grants and fundraising opportunities as needed.
24. Help maintain accuracy and confidentiality of client records through data entry and securing files.
25. Assist Senior Manager with marketing and donor relations efforts for the Art Programs and the artists by supporting management of the Spindleworks websites, Facebook pages and other social media sites. Use of Constant Contact / TCM mailings, press releases, brochures, and media outlets to increase visibility. Write donor thank you letters as needed.
26. Work with Onboarding Specialist and Senior Manager to hire staff for Spindleworks.

Additional Duties:

1. Attend trainings, workshops, and in-services as requested by the Senior Manager.
2. Provide DSP and CRMA coverage as needed.
3. Report all maintenance needs to immediate supervisor or to Maintenance Services Supervisor.
4. Advocate for individuals served as appropriate, as well as assist artists in increasing their own self-advocacy skills.
5. Other duties as assigned by the Senior Manager.

Requirements

• B.A. in the Arts with current Portfolio
• Knowledge of various art mediums
• Two (2) years supervisory experience desired
• Experience serving the role of Artist Mentor/DSP (preferred)
• Valid Maine Driver’s License, clean driving record and pass a criminal background check