Associate Administrative Assistant

Overview

The Settlement Coordinator supports daily route settlement, FSV cashiering, cash reconciliation, reporting, and administrative operations for the Olathe location. This role plays a critical part in maintaining financial controls, ensuring accuracy, and safeguarding company assets. The ideal candidate is highly organized, detail-oriented, and professional, with strong integrity, accountability, and communication skills. Success in this role requires the ability to manage confidential information, follow established processes, and consistently deliver accurate results while supporting multiple teams. In addition to a structured daily workload, this position provides cross-functional support, including backup reception coverage and other administrative responsibilities as needed.

Responsibilities

Settlement & Cashiering Operations

• Process daily route settlements and reconcile cash, checks, and supporting documentation.
• Perform Full-Service Vending (FSV) cashiering activities, including balancing transactions and maintaining required records.
• Review settlement paperwork for completeness, accuracy, and compliance with company procedures.
• Research, document, and resolve discrepancies while maintaining thorough records.
• Prepare daily, weekly, and monthly settlement reports and tracking tools.
• Ensure proper cash handling, security, and safeguarding of company assets.
• Maintain accurate documentation and support internal control requirements.

Financial & Administrative Support

• Assist with reporting, recordkeeping, filing, and operational documentation.
• Communicate professionally with frontline employees, delivery personnel, sales teams, and leadership regarding settlement-related questions or issues.
• Support audits, compliance reviews, and other financial control activities.
• Partner with internal stakeholders to resolve payment, reconciliation, and documentation concerns.

Cross-Functional Support

• Provide backup reception and general office support as needed.
• Assist with administrative projects, process improvements, and special assignments.
• Support evolving business needs while maintaining accuracy and service excellence.
• Perform additional duties and administrative responsibilities as assigned.

Compensation and Benefits:

• The expected compensation range for this position is between $39,500 - $63,100.
• Location, confirmed job-related skills, experience, and education will be considered in setting actual starting salary. Your recruiter can share more about the specific salary range during the hiring process.
• Paid time off subject to eligibility, including paid parental leave, vacation, sick, and bereavement.
• In addition to salary, PepsiCo offers a comprehensive benefits package to support our employees and their families, subject to elections and eligibility: Medical, Dental, Vision, Disability, Health, and Dependent Care Reimbursement Accounts, Employee Assistance Program (EAP), Insurance (Accident, Group Legal, Life), Defined Contribution Retirement Plan.

Qualifications

• 3+ years of administrative, accounting, cashiering, bookkeeping, settlement, cash handling, or related experience preferred.
• Experience handling cash, reconciliations, financial transactions, or accounting processes strongly preferred.
• Advanced proficiency in Microsoft Office, particularly Excel, Outlook, and Teams.
• Exceptional attention to detail with a demonstrated ability to maintain accuracy in a high-volume environment.
• Outstanding organizational and time-management skills with the ability to manage multiple priorities and meet deadlines.
• Strong verbal and written communication skills.
• Proven ability to exercise sound judgment and maintain confidentiality.
• Demonstrated professionalism, maturity, integrity, accountability, and respect in all interactions.
• Self-motivated, dependable, and capable of working independently while collaborating effectively across teams.
• Ability to follow established processes while adapting to changing business needs.

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Our Company will consider for employment qualified applicants with criminal histories in a manner consistent with the requirements of the Fair Credit Reporting Act, and all other applicable laws, including but not limited to, San Francisco Police Code Sections 4901-4919, commonly referred to as the San Francisco Fair Chance Ordinance; and Chapter XVII, Article 9 of the Los Angeles Municipal Code, commonly referred to as the Fair Chance Initiative for Hiring Ordinance. All qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, or disability status. PepsiCo is an Equal Opportunity Employer: Female / Minority / Disability / Protected Veteran / Sexual Orientation / Gender Identity / Age If you'd like more information about your EEO rights as an applicant under the law, please download the available EEO is the Law & EEO is the Law Supplement documents. View PepsiCo EEO Policy. Please view our Pay Transparency Statement.