Human Resources Admin Assistant

Essential Duties and Responsibilities: 

This position is responsible for the following: Other duties may be assigned. 

1. First point of contact to greet visitors, applicants, answer telephones, provide information to visitors/caller when appropriate, direct to appropriate HR personnel and/or take messages when necessary. Coordinate department meetings and schedules; ensure smooth office operations. 

2. Examine employee files to answer inquiries related to personnel data and provide information for personnel actions, as well as locating and attaching appropriate files to incoming correspondence requiring replies. Assist with preparation of papers and presentations for the assigned Manager. 

3. Review and evaluate mail to identify those items requiring priority attention from the team. 

4. Assist with maintaining employee records in all databases.  

5. Support the HR onboarding process, including assisting new hires with pre-employment and post-hire requirements and ensuring required documentation is completed and maintained. 

6. Completing tasks assigned to support the Human Resources functions. 

7. Independently respond to letters and general correspondence of a routine nature. 

8. Make copies of correspondence or other printed material as requested. Coordinate purchasing office supplies, etc. with all department heads (distribute office supplies as needed). 

Required Education & Experience: 

1. Associate’s degree in business administration and/or equivalent work experience. 

2. One (1) to three (3) or more years in HR or administrative support experience preferred. 

3. Strong knowledge of MS Office, including Word, Excel, PowerPoint. 

Working Conditions: 

1. Must possess mobility to work in a standard office setting and use standard office equipment and be able to attend meetings at various sites within and away from office. 

2. Strength to lift and carry materials weighing up to 20 pounds. 

3. Vision to read printed materials and a computer screen, including the ability to look at a computer screen for at least eight hours each day. 

4. Hearing and communicating in person and over the telephone 

5. Regular exposure to all weather conditions, especially hot, humid and/or rainy weather, combined with regular work time indoors in environmentally controlled conditions. 

Necessary Equipment Operation: 

1. Copiers, scanners, computers, shredders, postage machines. 

Special Skills: 

1. Bilingual preferred (English/Spanish) 

2. Excellent interpersonal and communication skills. 

3. High performance and a strong team player. 

4. Strong Organizational Skills (coordinating projects, setting priorities, meeting deadlines and following up on assignments). 

5. Commitment to company values, policies and procedures and safety program.