RFP Specialist

Department: Operations

Employment Type: Full Time

Location: Romania

Reporting To: Sandra Osilagun

Description

Key Responsibilities

• Serve as the primary point of contact for all incoming RFPs from clients, government agencies, and partners.
• Conduct thorough analysis of RFP requirements, technical specifications, and evaluation criteria.
• Develop detailed work plans and timelines to ensure timely and compliant submissions.
• Coordinate with internal stakeholders (Engineering, Technical, Compliance, Legal, Finance) to gather inputs and validate proposed solutions.
• Prepare comprehensive proposal documents, including executive summaries, technical solutions, commercial pricing, and compliance matrices.
• Lead or contribute to the development of technical solution strategies aligned with project requirements.
• Perform cost estimations and pricing analyses for infrastructure projects (water treatment plants, telecom networks, power distribution systems).
• Evaluate competitor proposals and market trends to optimize bid competitiveness.
• Identify key differentiators and value propositions to strengthen proposals.
• Ensure all submissions meet technical, regulatory, and contractual requirements.
• Maintain accurate documentation of RFP activities, decisions, and communications.
• Track submission deadlines and manage workflows through project management tools.
• Conduct post-submission reviews to capture lessons learned and improve future performance.
• Facilitate regular coordination meetings with internal teams and external partners.
• Present proposal status updates to senior leadership and steering committees.
• Build strong relationships with key decision-makers at client organizations.
• Translate complex technical requirements into clear and compelling business cases.

Skills, Knowledge & Expertise

• Bachelor's degree in Engineering (Civil, Electrical, Mechanical), Construction Management, Business Administration, or a related field.
• Master's degree preferred (MBA, M.Eng., or Project Management).

• 5–8 years of experience in RFP/Proposal Management within the infrastructure sector.
• 3+ years of experience specifically focused on Water, Telecom, or Power projects.
• Proven track record of successful submissions and wins in competitive bidding environments.
• Familiarity with public and private sector procurement processes.

• Strong understanding of the infrastructure project lifecycle: feasibility, design, construction, commissioning, and O&M.
• Proficiency in cost estimation tools and pricing models for capital projects.
• Experience with proposal management software (e.g., SharePoint, Procore, Oracle, or similar).
• Knowledge of relevant industry standards (ISO, IEC, IEEE, AWWA, etc.).

• Analytical & Strategic Thinking: Ability to interpret complex requirements and develop winning strategies.
• Communication: Excellent written and verbal skills for stakeholder engagement and document preparation.
• Organization & Time Management: Ability to manage multiple RFPs with tight deadlines.
• Attention to Detail: Ensuring accuracy, compliance, and consistency across all deliverables.
• Collaboration: Ability to work effectively across functions and geographies.
  
  

• Professional certifications such as PMP, CPM, or equivalent project management credentials.
• Experience in international bidding and multi-language proposal development.
• Knowledge of specific infrastructure technologies (e.g., membrane filtration, fiber optics, SCADA systems).
• Familiarity with digital transformation tools for proposal automation.
  
  

Job Benefits

• Competitive salary package;
• Being part of an international, dynamic work environment;
• Professional development (seminars, courses);
•  Medical Insurance (MedLife) – subject to successful completion of the probation period; 
• Opportunity to work in a fast-growing international company with significant impact in its industry;
• 7Card.