Accounting Specialist

Description

Summary of Job: The Accounting Specialist is responsible for performing essential accounting functions such as accounts payable, accounts receivable, journal entries, general ledger account reconciliations and cash management. In the general administration area, the Accounting Specialist performs office administration duties that support the division.

Essential Duties and Responsibilities

· Daily management of vendor invoicing activity. Includes validating invoices, vouchers, check requests, and other similar items to ensure they have accurate codes and supporting documentation. Resolve any related invoice and un-vouchered discrepancies prior to processing payment.

· Prepares and processes weekly accounts payable checks/ACH/wires. Responsible for wire transfer verification and positive pay activity.

· Manages accounts receivable activity, including collections, customer correspondence, payment posting, and customer account review.

· Maintains daily cash position and prepares monthly bank reconciliations for all accounts.

· Answers accounts payable and receivable inquiries and follows up.

· Prepares analysis and summaries of accounts.

· Monitors accounts payable to ensure payments are accurate and timely.

· Assists in monthly and annual closings.

· Provides additional support to the finance team as deemed necessary.

· Assists with related special accounting or facility projects, as required.

· Assists with miscellaneous general office administration, including:

o Oversight of processing and distribution of internal and external mail,

o Orders and distributes office supplies, cleaning supplies, office water coolers

o Coordinates maintenance of office equipment, orders toners for copier/fax and printers for both Lockport locations.

· Assists Operations with scheduling of inbound and outbound shipping.

· Audits invoices against purchase orders, research discrepancies and approves for payment.

· Assists with paperwork for Brokers for clearance of purchase orders into the U.S.

Requirements

 Knowledge, Skills and Abilities: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The listed requirements are representative of the knowledge, skills and abilities required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

· Two-year or Associate’s Degree in Accounting or other relevant field of study is required with 3-5 years of direct accounting experience.

· Bachelor’s Degree in Accounting or other relevant field of study with 1-3 years of direct accounting experience.

· Experience working in a manufacturing environment and familiar with cost accounting methods.

· Experience with Sage Enterprise Resource Planning (X3) or Epicor Prophet 21 a plus.

· Works well with others, including being willing and able to do your part as well as wanting to help others when the need arises.

Physical Job Requirements and Work Environment: The safety, health and well-being of our team is our leading value! The physical demands and work environment described here are representative of those that are encountered by and must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

· Must be able to physically perform all job duties. Reasonable accommodation may be made to enable individuals to perform all essential job functions.

· The work environment is an office setting. Candidates will be required to sit, stand, walk, bend and carry. The noise level is quiet.

· Prolonged periods sitting at a desk and working on a computer.

· Hearing and eye protection provided. Safety shoes and prescription safety eyewear covered by reimbursement program.