AP Analyst

Job Purpose

The Accounts Payables (AP) Analyst will be supporting accurate and timely completion of AP activities and maintaining records for the company. This will include, but not limited to, invoice processing, vendor/supplier and AP account reconciliations, period close and consolidation, and resolving vendor/supplier queries. You are expected to have sufficient knowledge of associated regulations and internal controls to complete these activities.

 

You will report directly to the AP Team Lead and work closely with the AP team to ensure accurate and timely delivery of AP activities.

 

About Group Finance

 

In joining RWS’s Finance team you will be a critical part of supporting a listed world-leading provider of technology-enabled language, content, and intellectual property services. RWS has growing revenues of over £750m through a combination of value accretive acquisitions and organic growth. Group finance, led by our Group CFO; Candy Davies, includes diverse teams across the globe operating in functions including business partnering, operational finance, specialist, and group functions. We cover a footprint of over 100 legal entities in 43 different countries worldwide.  

  

It’s a very exciting time to join RWS Finance for an individual who enjoys change and making an impact! As part of the overall RWS business strategy we are making a significant investment in upgrading our financial systems and processes to deliver enhanced reporting and control, more efficient processing enabling great value through enhanced business partnering and decision support. 

 

Job Overview

 

Key Responsibilities

 

• Accounts Payable Operations 

• • Execute Accounts Payable (AP) activities in accordance with established procedures.
  • Process purchase order (PO) and non-purchase order (non-PO) invoices accurately and within agreed timelines.
  • Administer corporate P-card requests and generate P-card reports.
  • Process Travel & Expense (T&E) payment files and prepare related reports.
  • Conduct P-card and employee reimbursement audits.
  • Perform vendor and supplier statement reconciliations.
  • Investigate and resolve reconciliation discrepancies and aged outstanding items.
  • Analyze AP records and prepare accurate reports to support General Ledger (GL) reconciliation.
  • Investigate, resolve, or escalate vendor, contractor, and employee queries as appropriate.
  • Escalate complex issues requiring specialized judgment to the AP Team Lead and AP Specialists.
  • Support the AP Lead and AP Specialists by providing information required to respond to vendor, supplier, and employee inquiries.

• Compliance and Controls 

• • Perform AP activities in compliance with established AP policies and procedures.
  • Ensure all AP activities, particularly during period-end close, align with the fiscal close calendar and support effective cross-functional collaboration.
  • Adhere to Procure-to-Pay (P2P) controls and maintain appropriate documentation.
  • Apply accounting and process knowledge to accurately record AP transactions and maintain supporting records.

 

 

 

Skills & Experience

• Minimum 2 years of experience in Procure-to-Pay (P2P) Accounts Payable operations
• Strong written and verbal English communication skills.
• Advanced MS Excel skills with the ability to analyze and interpret vendor, supplier, and financial data.
• Working knowledge of finance processes, AP policies, payment strategies, and statutory accounting principles to support compliant SSC operations.
• Familiarity with core finance systems, ERP platforms, and related finance applications.
• Ability to perform AP activities independently with minimal supervision.
• Ability to apply accounting concepts, methods, and terminology to new or ambiguous situations.
• Strong stakeholder management skills with a focus on delivering high-quality service while balancing business requirements.
• Ability to work effectively in a fast-paced environment, manage competing priorities, and meet tight deadlines while maintaining accuracy and quality.

Preferred

• Experience with Microsoft Dynamics.
• Proficiency in additional languages besides English.
• Bachelor's degree in Finance, Accounting, Economics, or a related business discipline.

Key Responsibilities

• After transition phase, you’ll support AP activities like invoice processing, vendor/supplier and AP account reconciliations, period close and consolidation, and resolving vendor/supplier queries independently 
• You will assist with investigating, resolving, or escalating vendor, contractor or employee queries as appropriate 
• You will have support from the senior members of the team and will be able to raise any issues and queries that exceed your experience to the Team Lead and team Specialists 
• You’ll take active part in the ERP system change planned for next year 

 

Skills & Experience

• 2 years’ experience in P2P Accounts Payables operations  
• Intermediate English language skills 
• Good MS Excel skills with a proven aptitude to interpret vendor and financial data 
• Basic knowledge of finance business processes, AP policies, and statutory accounting principles to ensure compliant SSC operations
• Basic knowledge of core finance systems, ERP and related specialty functional systems, frameworks, and functionality 
• Ability to work in a fast/moving environment with proactive approach 

Life at RWS

If you like the idea of working with smart people who are passionate about growing the value of ideas, data and content by making sure organizations are understood, then you’ll love life at RWS. 

 

Our purpose is to unlock global understanding. This means our work fundamentally recognizes the value of every language and culture. So, we celebrate difference, we are inclusive and believe that diversity makes us strong. We want every employee to grow as an individual and excel in their career. 

 

In return, we expect all our people to live by the values that unite us: to partner, putting client’s first and winning together, to pioneer, innovating fearlessly and leading with vision and courage, to progress, aiming high and growing through actions and to deliver, owning the outcome and building trust with our colleagues and clients.

 

RWS embraces DEI and promotes equal opportunity, we are an Equal Opportunity Employer and prohibit discrimination and harassment of any kind. RWS is committed to the principle of equal employment opportunity for all employees and to providing employees with a work environment free of discrimination and harassment. All employment decisions at RWS are based on business needs, job requirements and individual qualifications, without regard to race, religion, nationality, ethnicity, sex, age, disability, or sexual orientation. RWS will not tolerate discrimination based on any of these characteristics. 

 

RWS Values 

 

Get the 3Ps right – Partner, Pioneer, Progress – and we´ll Deliver together as RWS.