- Salary
- $78k – $108k/yr
- Location
- Scottsdale, AZ, AZ
- Type
- Full-time
- Closing date
- Today
- Source
- GovernmentJobs
Description
Under direct supervision of the Manager within the Community Development Department (CDD), the LTRO Recorder performs specialized duties related to the examination, research, processing, and recording of realty and legal Instruments for Indian trust and restricted land interests. This position is responsible for handling complex land title matters ensuring accurate and timely updates within the Bureau of Indian Affairs Trust Asset and Accounting Management Systems (TAAMS). This position researches and reviews probate orders and conveyances, resolves or escalates discrepancies, and coordinates with tribal departments and federal agencies. Work is performed in accordance with applicable provisions of CFR Titles 25 and 43, SRPMIC ordinances, and established federal and tribal procedures. This job class is treated as FLSA Non-Exempt.
Essential Functions: Essential functions may vary amongst positions and may include the following tasks, knowledge, skills, abilities and other characteristics. This list of tasks is ILLUSTRATIVE ONLY and is not intended to be a comprehensive listing of tasks performed by all positions in this classification.
1. Receives, examines, processes, and records Realty and Legal Instruments affecting Indian trust and restricted land interests, including deeds, deeds of trust, leases, rights-of-way, probate orders, and other instruments.
2. Reviews documents for accuracy, completeness, proper execution, approvals, legal descriptions, and compliance with applicable recording requirements.
3. Performs authorized data entry, recordation, ownership maintenance, and transaction processing in TAAMS and applicable SRPMIC systems.
4. Examines chains of title, reviews previously issued TSRs, and researches recorded instruments to verify ownership and identify discrepancies; does not certify TSRs.
5. Calculates, verifies, and maintains fractional ownership interests and percentages, including changes resulting from conveyances, probate orders, and other authorized transactions.
6. Reviews and processes probate orders, administrative probate modifications, and related ownership instruments to ensure accurate TAAMS updates.
7. Researches complex title matters involving life estates, remainder interests, undivided interests, legal descriptions, and historical conveyances.
8. Identifies and researches discrepancies in ownership, tract information, legal descriptions, and instruments; coordinates corrections or escalates unresolved matters.
9. Reviews surveys, plats, section maps, and legal descriptions to verify tract identification and consistency with title records.
10. Prepares and reviews chains of title, title research summaries, and supporting documentation to evaluate ownership history.
11. Reviews encumbrances, including leases, rights-of-way, mortgages, and deeds of trust, for accurate association with land records.
12. Performs quality control of recorded instruments and TAAMS transactions, including indexing, recording information, tract associations, and ownership data.
13. Coordinates with LTRO technical staff to ensure recorded instruments are properly imaged, indexed, and maintained.
14. Processes requests for certified and uncertified copies of recorded instruments, maps, and related records.
15. Coordinates with SRPMIC departments, enterprises, BIA, and other authorized agencies on recordation and ownership issues.
16. Provides technical assistance to Community Members, landowners, developers, departments, and authorized parties on title and recordation matters.
17. Maintains transaction records, recording logs, research documentation, and related reports.
18. Assists with procedures to improve recordation accuracy, ownership verification, and transaction processing.
19. Performs other related duties as assigned by the LTRO Manager or designated supervisor.
Knowledge, Skills, Abilities and Other Characteristics:
Knowledge of:
- The history, culture, laws, rules, customs, and traditions of the Salt River Pima-Maricopa Indian Community.
- Federal Indian land title and records principles, ownership, conveyances, encumbrances, and recordation procedures.
- TAAMS recordation, ownership maintenance, transaction processing, and title research.
- Applicable CFR Titles 25 and 43, SRPMIC ordinances, administrative law judge orders, and federal land title procedures.
- Legal descriptions, surveys, plats, aliquot parts, tract identification, and land conveyance methods.
- Real estate acquisitions, disposals, leases, rights-of-way, mortgages, and deeds of trust.
- Probate orders, life estates, remainder interests, and fractional ownership interests.
- Title examination, chains of title, historical conveyances, and discrepancy resolution.
- TSRs, recorded instruments, supporting documentation, and information security requirements.
Skill with/in:
- Title Examination and Research: Analyzing historical instruments, chains of title, and ownership records.
- TAAMS Recordation and Ownership Maintenance: Processing instruments and verifying electronic title data.
- Numerical Analysis: Calculating fractional interests and percentages accurately.
- Legal Document Review: Evaluating instruments for completeness and compliance.
- Research and Problem Solving: Resolving or escalating complex title discrepancies.
- Information Management: Maintaining secure and accurate land title records.
- Communication: Explaining technical matters to staff, Community Members, and external parties.
- Technology: Using TAAMS, Microsoft Office, electronic databases, and records systems.
- Organization: Prioritizing transactions and research assignments and meeting deadlines.
Ability to:
- Obtain and maintain required DOI background investigation approval and federal information system authorization.
- Examine and process legal instruments for recordation under established procedures.
- Research and interpret chains of title, legal descriptions, and historical records.
- Calculate fractional interests and process authorized ownership changes.
- Identify, research, and resolve title discrepancies within authority; refer matters requiring additional review.
- Apply federal regulations, tribal ordinances, orders, and LTRO procedures.
- Review surveys, plats, maps, and legal descriptions and conduct GIS queries as needed.
- Maintain accurate TAAMS ownership and title records and safeguard confidential information.
- Exercise technical judgment and communicate clearly with stakeholders.
- Maintain effective working relationships and adapt to changing systems and procedures.
- Education: An Associate’s Degree from an accredited college or university in Realty, Land Management/Development, Urban Planning, Economics, Business Administration, or a closely related field required.
- Certification: Must be eligible to obtain and maintain the required United States Department of the Interior background investigation approval and federal information system access authorization.
- Experience: Four (4) years of professional experience researching, examining, preparing, and recording real estate transactions in a land, title, and records office, title company, or comparable realty or land management environment.
- Experience in Native American Tribal realty or federal trust land administration, planning, or development preferred.
- Equivalency: Any equivalent combination of education and/or experience that would allow the candidate to satisfactorily perform the duties of this position will be considered.
- Underfill Eligibility: An enrolled Community Member who closely qualifies for the minimum qualifications may be considered under SRPMIC Policy 2-19, Underfill.
- May be required to work beyond normal business hours, including nights, weekends, and holidays, and travel within the United States for training. Duties may require prolonged computer use, detailed examination of physical and electronic records, and occasional handling of historical documents.
Prior to hire as an employee, applicants will be subject to drug and alcohol testing. Will be required to pass a pre-employment background/fingerprint check.
"SRPMIC is an Equal Opportunity/Affirmative Action Employer" Preference will be given to a qualified: Community Member Veteran, Community Member, Spouse of Community Member, qualified Native American, and then other qualified candidate.
In order to obtain preference, the following is required: 1) Qualified Community Member Veteran (DD-214) will be required at the time of application submission 2) Qualified Community Member (must provide Tribal I.D at time of application submission),3) Spouse of a Community Member (Marriage License/certificate and spouse Tribal ID or CIB is required at time of application submission), and 4) Native American (Tribal ID or CIB required at time of application submission).
Documents may be submitted by one of the following methods:
1) attach to application
2) fax (480) 362-5860
3) mail or hand deliver to Human Resources.
4.) email to [email protected]Documentation must be received by position closing date.
The IHS/BIA Form-4432 is not accepted.
Your Tribal ID/CIB must be submitted to HR-Recruitment-Two Waters.