Payroll Specialist

Description

About Prospera

Prospera has been empowering families since 1993 by providing safe, high-quality affordable housing with support services to those in need. As a mission-driven, values-based nonprofit, Prospera is committed to fostering family stability and a strong sense of community by addressing individual needs.

At the heart of our work are our core values: integrity, accountability, excellence, commitment, dignity, fairness, and respect. These core values are our guiding principles and shape everything we do, from how we serve our residents, to how we support one another as a team. 

At Prospera, every team member plays a vital role in advancing our mission. We welcome passionate individuals who are ready to make a meaningful difference in the lives of others. 

Position Summary

The Payroll Specialist supports the organization's mission by ensuring the accurate and timely administration of end-to-end payroll for all staff. The Payroll Specialist works closely with employees, managers, and external vendors to provide exceptional service while maintaining the highest level of confidentiality and accuracy.

FLSA Status: Non-Exempt

Employment Type: Part-Time

Department: Human Resources

Reports To: People Operations Manager 

Hours: 25 hours per week, Monday-Friday (schedule to be determined)

Essential Job Duties/Responsibilities

Payroll Responsibilities

• Demonstrates a strong commitment to accuracy and timeliness by consistently preparing and processing payroll on schedule for all employees.

• Review timesheets, wage adjustments, deductions, direct deposits, payroll changes and any additional incentives/bonuses for accuracy and completeness.

• Conducts pre- and post-payroll audits to validate benefit eligibility, earnings, deductions, contributions, and adjustments, ensuring accuracy and compliance.

• Ensure compliance with federal, state, and local payroll tax requirements.

• Maintain payroll records and supporting documentation in accordance with organizational policies and federal record retention requirements.

• Process new hires and employee status changes within the payroll system and audit for accuracy.

• Reconcile payroll records and investigate discrepancies.

• Prepare payroll reports for leadership, Finance, audits, and grant reporting requirements as needed.

• Coordinate year-end payroll processing, including tax document preparation and reconciliation activities.

• Respond to employee payroll inquiries professionally and promptly.

Human Resources Support

• Maintain accurate employee records and HRIS data.

• Support HR compliance activities, audits, and reporting requirements.

• Assist with payroll and benefit reconciliations.

• Participate in continuous improvement efforts to enhance HR and payroll processes.

• Performs related duties and fulfills responsibilities as required.

Requirements

Educational Requirements

• Associate’s degree in human resources, business administration, accounting, finance, or a related field; equivalent experience may be considered.
• Certified Payroll Professional (CPP), PHR, SHRM-CP, or similar certification preferred.
• Minimum of three (3) years of payroll processing experience required.
• Experience with payroll systems and HRIS; experience with systems such as Paycom, Paylocity, ADP, UKG, or equivalent platforms preferred.
• State-issued Driver’s License required.
• Valid Class “C” Texas Driver’s License.
• Must be willing and able to travel occasionally within Prospera’s service area.

Knowledge, Skills, and Abilities

• Knowledge of payroll processing and payroll tax regulations
• Understanding of employment laws affecting payroll and benefits administration.
• Ability to identify and resolve payroll and benefits discrepancies.
• Strong proficiency in Microsoft Excel and other Microsoft Office applications.
• Excellent attention to detail, organizational skills, and ability to manage multiple priorities.
• Strong interpersonal and customer service skills.
• Ability to handle confidential information with discretion and professionalism.
• Strong commitment to customer service and supporting employees.
• Excellent written and verbal communication skills.
• Ability to work independently while collaborating effectively with HR, Finance, and leadership teams.
• Commitment to the mission, values, and culture of the organization.

Supervisory Responsibilities

The employee receives direction and guidance from the People Operations Manager or Sr HR Manager, or Director of Human Resources. The employee establishes his/her/their own courses of action in accordance with departmental deadlines and priorities. Routine duties are initiated by the employee without supervisory direction.

Physical and Mental Requirements

The employee performs a wide variety of routine and generally related tasks. Tasks may occasionally have to be coordinated, integrated, and/or prioritized. Some computer applications may be difficult to accomplish and require resourcefulness and extra effort by the employee.

· Able to sit and work at a computer for extended periods of time.

· Able to stand and walk for extended periods of time, from space to space.

· Able to stoop, kneel, bend at the waist, and reach on a daily basis.

· Close vision is required for this position.

· Able to perform general office administrative activities: copying, filing, using telephone and its functions, E-mailing, scanning, faxing, organizing, electronic scheduling, data entry, etc.

· Able to list up to 15 pounds occasionally.

· Mental work demands include regular attendance, working well with others, verbal contact with others, noise and occasional travel by conventional means including motor vehicle and the like within Prospera’s regions and other locations as required.

Collaboration and Teamwork at Prospera

All roles at Prospera contribute to our shared mission of providing safe, high-quality affordable housing with support services to those in need. As such, we value collaboration across departments and levels of the organization and expect all team members to work together in service of that mission. This means actively communicating with peers, informing colleagues of necessary and helpful information across functions, and modeling collaborative approaches to work. Regardless of role or title, every team member is part of a collective effort, and we succeed when we coordinate, share knowledge, and support each other in the pursuit of our goals. Prospera’s success and the ability to serve our mission ultimately relies on cross-functional teamwork, and collaboration is a standard expectation for every role. 

Confidentiality 

This position may have access to confidential and sensitive information, including personnel matters (such as hiring, terminations, investigations, and performance issues), resident information, financial data, and organizational strategies. Employees are expected to handle all such information in accordance with Prospera’s confidentiality policies and applicable laws, ensuring it is shared only with individuals who have a legitimate business need to know. Maintaining discretion and protecting the privacy of employees, residents, and the organization is a critical requirement of this role.