Application Closing Date

13 November 2026

Context of Role

• Direct Line Management: Line reports directly to the Pacific Senior Program Manager (PSPM) for overall programmatic delivery, strategic alignment, and regional performance monitoring.
• Matrix Operational Oversight: Matrix reports to the Corporate Services Manager (CSM) on operationalising donor reporting oversight, financial cohesion and compliance workflows, internal control mechanisms, and alignment with regional corporate services.
• Matrix Global Oversight: Matrix reports to the Donor Reporting Global Manager for technical guidance, donor reporting standards, restricted project templates, and global financial compliance alignment.
• Supervisory Scope: Supervises and manages the Project Finance Officer (programmatic reporting and tracking) and the Project Finance Officer (financial tracking and acquittals for restricted grants across Pacific MAs).
• Executive Oversight & Governance: The Corporate Services Manager (CSM) and the Pacific Senior Program Manager (PSPM) jointly provide high-level executive oversight to ensure that all donor reports are submitted strictly on time. Together, the CSM and PSPM provide regular status updates, risk escalations, and performance briefs to the Member Support and Development Director (MSADD).
• Regional Coordination: Serves as the central operational conduit between SROP project management, the Delhi Finance Hub, regional Member Associations, and donor compliance bodies.

Role Purpose

To manage and coordinate the donor financial and programmatic reporting functions across the Sub-Regional Office for the Pacific (SROP) and Pacific Member Associations (MAs). The primary purpose of this role is to ensure high-quality, timely, accurate, and compliant donor reporting for all restricted and designated projects, maintaining strong internal controls, grant compliance, and operational alignment with global and regional donor standards.

Deliverables

• Donor Reporting & Compliance Management:  Standardise, oversee, and consolidate high-quality financial and narrative donor reports across all restricted and designated project portfolios in SROP, ensuring full compliance with donor contracts, IPPF Global Manual, and statutory guidelines.
• Reporting Schedule & Timeline Enforcement:  Establish, publish, and enforce a rigorous regional donor reporting schedule with strict interim milestones for SROP project teams and MAs.
• Early Warning & Tracking Systems:  In close collaboration with the CSM and PSPM, operationalise automated tracking and early warning systems to flag potential submission delays, compliance bottlenecks, or budget variances well ahead of deadlines.
• Team Leadership & Direct Supervision:  Line manage the Project Finance Officer, setting clear key performance indicators, conducting regular performance appraisals, and guiding their daily review of MA acquittals and programmatic reports.
• Restricted Grant & MA Financial Oversight:  Work closely with the Project Finance Officer, Architects of Cooperation (AoCs), and Business Analysts to validate MA financial acquittals, monitor burn rates, and ensure allowable and allocable expenditure alignment.
• Governance & MSADD Reporting Support:  Prepare consolidated reporting progress dashboards, variance analyses, and compliance updates for joint review by the PSPM and CSM, and support briefing packages for the Member Support and Development Director (MSADD).
• Global System Alignment:  Collaborate with the Global Donor Reporting Manager in Delhi to ensure global reporting templates, cost recovery methodologies, and grant closure protocols are uniformly applied in the Pacific.
• Audit Readiness & Risk Mitigation:  Lead regional project audit readiness, assist in external donor audits, coordinate terms of reference, and ensure prompt resolution of internal/external audit findings.

Capacity Building & Technical Assistance:  Conduct targeted capacity-building workshops and develop practical toolkits for SROP staff and MA finance/program officers to enhance donor compliance and reporting accuracy.

Essential Skills

• Professional Qualification:  Qualified Accountant or degree in Financial Management, International Development, Public Administration, or related discipline with substantial relevant experience.
• Grant Management & Donor Compliance:  Minimum 5–7 years of professional experience in grant management, donor reporting, and financial compliance within international NGOs or multilateral development partners.
• Donor Experience:  Proven track record of managing restricted funding portfolios and reporting for major international donors (e.g., DFAT, MFAT, EU, UN agencies).
• Matrix Management & Leadership:  Demonstrated capability to line manage technical staff (Project Finance Officer ) and work effectively within complex, multi-matrix reporting structures.
• Financial Systems Proficiency:  High-level proficiency in ERP financial systems (NetSuite preferred), Microsoft Excel (advanced data analytics, pivot tables), and reporting automation tools.
• Communication & Executive Writing:  Excellent written and verbal communication skills in English, with proven ability to draft concise, high-level executive reports and donor documentation.
• Operational Discipline:  Strong organizational, analytical, and time-management skills with meticulous attention to detail and ability to enforce tight operational deadlines.
• Pacific Context:  Experience working in the Pacific region, with deep appreciation for multi-cultural operational environments and Pacific Member Association contexts.

Desirable Skills

•  Demonstrated commitment to Sexual and Reproductive Health and Rights (SRHR), gender equality, rights-based approaches, and bodily autonomy.
•  High level of professional integrity, discretion, and confidentiality in handling donor contracts and organizational finances.
•  Willingness and ability to travel across Pacific Member Association states as required.
•  Uncompromised commitment to IPPF's Safeguarding Policies (Children and Vulnerable Adults), Code of Conduct, and Anti-Racism principles.