Data Administrative Assistant

The Data Entry Clerk is an entry-level role that supports the manufacturing team by accurately recording production, inventory, and transfer of information in company systems. Working under the guidance of Data Entry Operators and team leads, this position helps keep records organized, current, and audit ready. This is a great starting point for someone looking to build a career in cannabis operations. 

KEY RESPONSIBILITIES 

• Follows all company policies, SOPs, and state cannabis regulations. 

• Enters production, inventory, and transfer of information from paper forms and spreadsheets into company systems with a high degree of accuracy. 

• Double-checks entries against source documents and flags errors or missing information to a lead or supervisor. 

• Prints and applies package tags and labels and helps prepare manifests under the direction of senior data entry staff. 

• Scans, organizes, and files paperwork and electronic records so they are easy to locate during audits. 

• Supports inventory and cycle counts by recording quantities and helping reconcile simple discrepancies. 

• Keeps daily logs and trackers current and updates batch status as product moves through the facility. 

• Pulls basic reports from internal systems when requested by the team. 

• Partners with production, warehouse, and quality teams to collect missing paperwork or clarify information. 

• Learns METRC and internal inventory systems through on-the-job training and applies best practices as skills grow. 

• Maintains a clean, organized workstation and follows all security and confidentiality procedures. 

Note: This job description in no way states or implies that these are the only duties to be performed by the employee(s) incumbent in this position. Employees will be required to follow any other job-related instructions and to perform any other job-related duties requested by any person authorized to give instructions or assignments. All duties and responsibilities are essential functions and requirements and are subject to modification to accommodate individuals with disabilities.  

Technical SKILLS & ABILITIES 

• Basic computer skills and comfort learning new software and databases. 

• Working knowledge of Microsoft Office and Google Workspace (Excel, Word, Google Sheets, Google Docs). 

• Typing speed of 40+ wpm with strong accuracy. 

• Strong attention to detail and the ability to spot errors before they become problems. 

• Good organizational and time management skills. 

• Ability to follow written procedures and verbal instructions. 

• Clear, professional, written, and verbal communication skills. 

• Comfortable asking questions and escalating issues to a lead or supervisor. 

• Ability to work in a fast-paced, team environment and meet daily deadlines. 

• Ability to work overtime when required. 

CORE COMPETENCIES 

• Documentation & Data Integrity: Adheres to established procedures for data input and timeliness into designated systems/databases to ensure data accuracy and reliability. 

• Communication: Practices clear, concise, and timely communication to foster clarity, alignment, & trust. 

• Monitoring: Implements feedback and reflects on relevant data to effectively evaluate progress towards goals. 

• Problem Solving: Identifies opportunities for sound problem solving to ensure the smooth flow of goods and services. 

• Teamwork: Contributes to a culture of transparency and belonging that supports ownership towards shared goals. 

• Customer Focus: Builds exceptional customer experiences based on personalization, reliable service, & relationship building to maintain long-term customer loyalty. 

EDUCATION & EXPERIENCE 

• High school diploma or GED required. 

• Previous data entry, clerical, or administrative experience is a plus but not required. 

• Experience in a warehouse, manufacturing, or cannabis environment is a plus. 

• Familiarity with METRC or an inventory management system is a plus; training will be provided.