Purchasing Specialist

Location:

Bac Ninh, Bắc Ninh, Vietnam

Job ID:

R0144314

Date Posted:

2026-09-08

Company Name:

HITACHI ENERGY VIETNAM COMPANY LIMITED

Profession (Job Category):

Customer Service & Contact Center Operations

Job Schedule: 

Full time

Remote:

No

Job Description:

Job Summary:

Procure materials in alignment with required technical specifications, pricing, delivery schedules, and other

defined terms and conditions. Ensure all purchasing activities adhere to corporate policies and procedures,

driving efficiency, compliance, and value across the supply chain.

Main Accountabilities:

 Orders and customer alignment

- Follow up Purchase Requisitions (PR) to convert to Purchase Orders (PO) according to production plan, material and customer requirements: quality, quantities, delivery and price… for each project

- Manage the end-to-end PO lifecycle by executing orders with Approved supplier list in compliance with the Table of Authority. Responsibilities include issuing POs, maintaining system accuracy through timely acknowledgment and update status of PO in the SAP system. By proactively managing supplier confirmations, to ensure consistent material availability to meet all production planning requirements.

- Coordinate with Shipping Coordinator and other departments to ensure the availability of the material without delay according to Production plan. And monitoring confirm delivery with suppliers.

- Review safety stocks and ROP/ROQ to re-set and order as consumption monthly

 Process alignment

- Continuously improve in the responsibility scope.

 - Following the Purchasing process in line with Company Policy and procedures

 Shipping follow up

- Keeps frequent contact with suppliers in order to track status and ensure materials delivered on time to the factory. 

- In case of foreseen issues with material availability according to requested / confirmed delivery dates, solves problem and escalate if necessary.

- Co-operate with Shipping team for transportation or suppliers based on existing and negotiated Incoterms to arrange delivery as confirmation

- Make sure product delivered correctly in quantity and quality as requested

- Verify appropriate delivery and ensure invoice processing.

- Follow up and coordinate with shipping team, warehouse and local suppliers for material receiving on time

- Resolve Invoice issues for payment .

 Other Monitoring

- Responsible for the comprehensive monitoring of material orders to align with production plans, ensuring all system statuses are updated and late deliveries are strictly expedited.

This role entails maintaining accurate SAP master data, including lead times, GR times, and inbound requirements, while managing Open POs, Late Open PRs, and Order acknowlegment (OA). 

- Review and reset ROP/ROQ quarterly

- Monthly inventory forecasting to meet targets, and active participation in clearing slow-moving stock. 

- Monthly review and send forecast to Vendors for some critical materials.

Requirements:

• Bachelor’s degree in Industrial Engineering, Supply Chain, Operations Management, or a related field.
• Minimum of 2 years of experience in production planning, scheduling, or manufacturing operations, energy or heavy industry preferred.
• Hands-on experience with ERP/MRP systems (e.g., SAP, Oracle) and production planning tools.
• Strong analytical, problem-solving, and data-driven decision-making skills; advanced Excel proficiency.
• Excellent communication and cross-functional collaboration skills; able to manage multiple priorities in a fast-paced environment.
• Fluent in English; knowledge of Lean/Continuous Improvement methodologies is advantageous.

Accessibility and reasonable accommodation

Qualified individuals with a disability may request a reasonable accommodation if you are unable or limited in your ability to use or access the Hitachi Energy career site as a result of your disability. You may request reasonable accommodations by completing a general inquiry form on our website. Please include your contact information and specific details about your required accommodation to support you during the job application process.

This is solely for job seekers with disabilities requiring accessibility assistance or an accommodation in the job application process. Messages left for other purposes will not receive a response.

Use of Al and automated tools in recruitment

As part of our recruitment process, Hitachi Energy uses digital and automated tools, including Al-supported solutions, to assist with activities such as application screening, job matching, and interview scheduling. These tools are designed to support our recruiters and do not replace human decision-making. Candidate data is processed in accordance with applicable data protection and employment laws as well as Hitachi's Global Data Privacy Notice.

Background Screening and Security Checks

As part of the hiring process, Hitachi Energy conducts pre-employment background checks that may include verification of employment history, education, criminal records, and other relevant information, in accordance with applicable laws.

For certain roles—particularly those involving access to sensitive information, financial responsibilities, client data, regulated environments, or security-sensitive functions—additional or more comprehensive background or security screenings may be required. These may include, but are not limited to, enhanced criminal history checks, credit history reviews (where legally permissible), sanctions screening, or other due diligence measures aligned with the responsibilities of the position.

The scope and depth of any background or security review will be determined based on the nature of the role and business necessity, and will always be conducted in compliance with applicable federal, state, and local laws. Candidates will be notified and, where required, asked to provide consent prior to the initiation of any such checks.