Human Resources Hiring Coordinator

Join Our Human Resources Team!

Are you someone who enjoys connecting with people, keeping the details organized, and helping create a great experience for job candidates and new employees? We’re looking for a Human Resources Recruiting Specialist to play a key role in attracting and welcoming talented people to our organization.
In this position, you’ll coordinate the recruitment process from start to finish, partnering with hiring managers to develop recruitment strategies, creating engaging job postings, communicating with candidates, coordinating interviews and selection activities, and helping new employees successfully transition into their roles. You’ll also support recruitment outreach and marketing efforts, assist with job descriptions, administer new employee orientation, and serve as a resource to managers throughout the hiring process.

This is a great opportunity for an HR professional who enjoys recruiting, building relationships, and balancing people-focused work with the organization and follow-through needed to keep multiple recruitments moving forward.

What we’re looking for:

• HR or related experience, with an interest in recruitment and talent acquisition
• Strong communication and interpersonal skills
• Excellent organization and attention to detail
• The ability to manage multiple priorities and deadlines
• Sound judgment and a commitment to providing a positive candidate and hiring-manager experience
• Comfort working both independently and collaboratively as part of an HR team
  
  

An Associate’s degree in Human Resources, Business, or a related field and two years of HR-related experience is preferred; equivalent combinations of education, training, and experience will also be considered.

The starting pay range for this position is $27.38–$31.75 per hour. Placement within the range is based on directly related experience, with additional consideration given to comparable public-sector Human Resources experience when determining eligibility for placement toward the upper end of the range.Essential functions, as defined under the Americans with Disabilities Act, may include any of the following representative duties, knowledge, and skills. This list is ILLUSTRATIVE ONLY, and is not a comprehensive listing of all functions and duties performed by incumbents of this class. Employees are required to be in attendance and prepared to begin work at their assigned work location on the specified days and hours. Factors such as regular attendance at the job are not routinely listed in job descriptions, but are an essential function. Essential duties and responsibilities may include, but are not limited to, the following:

• Plans, coordinates, and implements recruitment and selection activities in consultation with hiring managers; screens employment applications to evaluate applicant qualifications and prepares and administers testing components as appropriate; and conducts related statistical analysis and evaluates results.
• Collaborates with hiring managers and interview panels throughout recruitment and selection process; including recruitment planning, interview question development, candidate assessment, and selection strategies; participates in interviews and provides guidance rand recommendations with hiring practices, candidate evaluation, and applicable laws, policies, procedures, and final hiring decisions.
• Serves as the primary administrator of the applicant tracking system (ATS); posts vacancies, monitors applicant flow, communicates with candidates, and ensures accuracy and completeness of data.
• Coordinates interview logistics, including scheduling, panel coordination, testing arrangements, and candidate communications.
• Responds to applicant inquiries and provides routine information regarding recruitment processes, timelines, and requirements.
• Conducts reference and background checks according to County policies and applicable laws.
• Serves a primary point of contact for new hires between offer acceptance and start date; provides timely updates, instructions, and reminders to support a smooth transition into employment.
• Maintains recruitment files, applicant records, and related documentation in accordance with County policies and record-retention requirements.
• Coordinates with other departments to ensure onboarding requirements are completed prior to start date.
• Assists with revising job descriptions to include functions, reporting relationships, job requirements, essential skills, and physical and mental requirements of positions.
• Develops and maintains standardized recruitment marketing materials, including job posting templates and candidate-facing content.
• Drafts engaging and accurate job postings that reflect essential functions and qualifications.
• Coordinates recruitment outreach efforts, including career events and community engagement activities.
• Supports recruitment-related content for the County website, job boards, and approved social media platforms, as directed.
• Maintains recruitment marketing materials to ensure content remains current and accurate.
• Provides guidance, consultation, and training to managers, supervisors, and employees regarding applicable State and Federal laws and administrative policies and procedures.
• Administers new employee orientation; reviews insurance and benefit options available, County policies, and new hire paperwork including tax forms, I-9, direct deposit, IPERS enrollment, and beneficiary designation.
• Performs a variety of clerical functions; screens incoming calls; processes daily mail; composes correspondence.
• Participates in projects as assigned, including process improvements, system updates, or documentation support as directed.
• Provides back up to other Human Resources staff as needed.
• Demonstrates the ability to exemplify, by his/her actions, the County PRIDE philosophy.
• Performs related duties as assigned.

DISTINGUISHING CHARACTERISTICS:
This is a single level classification that follows diversified procedures and implements processes to accomplish end results, within guidelines.
Education, Training, and Experience Guidelines
Associate’s degree in Human Resources, Business or related field preferred; AND two (2) years of human resources related experience; OR an equivalent combination of education, training, and experience.

Knowledge of: 

• Applicable local, State, and Federal laws, codes, regulations, and ordinances.
• Basic principles and practices of recruitment and selection.
• Records maintenance and retention policies, procedures, and practices.
• HIPAA compliance requirements.
• General office practices, procedures, and equipment.

Skill in:

• Maintaining and handling confidential and sensitive information.
• Completing basic mathematic calculations.
• Maintaining accurate records and filing systems.
• Using a computer including standard and some specialized software.
• Establishing and maintaining cooperative working relationships.
• Interacting tactfully and professionally with staff, outside agencies, and the public.
• Communicating effectively verbally and in writing.

License and Certification Requirements
None.

Physical Demands and Working Environment:
Work is performed in a standard office environment.