Business Services Specialist (m/f/d)

Overview

Bruker is enabling scientists to make breakthrough discoveries and develop new applications that improve the quality of human life. Bruker’s high performance of scientific instruments and high value analytical and diagnostic solutions enable scientists to explore life and materials at molecular, cellular, and microscopic levels. In close cooperation with our customers, Bruker is enabling innovation, improved productivity, and customer success in life science molecular and cell biology research, in applied and pharma applications, in microscopy and nano analysis, as well as in industrial applications. Today, worldwide more than 11 000 employees (more than 2000 employees in R&D) are working on this permanent challenge, at over 90 locations on all continents. Bruker offers differentiated, high-value life science and diagnostics systems and solutions in preclinical imaging, clinical phenomics research, proteomics and multiomics, spatial and single-cell biology, functional structural and condensate biology, as well as clinical microbiology and molecular diagnostics. 

We are currently offering an Business Services Specialist (m/f/d) position at the Global Business Services Center located in Porto, Portugal. Fuelled by a talented and dedicated workforce, the GBS provides accounting business services for Bruker Corporation throughout the EMEA Region. Consider expanding your capabilities with Bruker and become an integral part of a continuously growing and dynamic team that delivers sustainable value.

 

This role offers an excellent opportunity for a proactive and solution-oriented professional who will actively contribute to employee satisfaction in a variety of services across the region. The Business Services Specialist is responsible for coordinating and delivering support services across fleet management, employee travel, facilities operations, tender processes, and other internal services. This role is the point of contact and ensures operational efficiency, compliance, and a high level of employee satisfaction through proactive service delivery and vendor coordination for the assigned Region.

Responsibilities

The role of the Business Services Specialist involves a diverse range of tasks and responsibilities, supporting multiple areas of business operations to ensure smooth and efficient service delivery.

 

Fleet Management:

• Oversee company vehicle assignments, maintenance, and compliance
• Maintain fleet records including registration, insurance, and service logs
• Coordinate with vendors for repairs, leasing, and telematics solutions

Travel Coordination:

• Manage domestic and international travel bookings in line with company policy
• Support employees with travel-related issues and emergency logistics
• Track travel expenses and ensure policy compliance

Facilities Operations:

• Coordinate office maintenance, space planning, and equipment provisioning
• Manage vendor relationships for cleaning, security, and utilities
• Respond to employee facility-related requests and ensure timely resolution

Tender & Procurement Support:

• Assist in preparing and issuing RFPs/RFQs for services and supplies
• Coordinate with procurement and legal teams to ensure compliance
• Track tender timelines, submissions, and vendor communication

Other Services:

• Support onboarding/offboarding logistics (e.g., workspace setup, access cards)
• Maintain inventory of office supplies and manage replenishment
• Assist in organizing employee events and wellness initiatives
• Perform other duties as required. 

Qualifications

• Bachelor's degree or equivalent in Business Administration (or similar)
• 2-3 years of experience in administrative and/or operational support roles
• Experience with fleet tracking and travel booking platforms
• Good understanding of SAP
• Solid understanding of procurement processes
• Strong knowledge and expertise within office and facilities dynamics
• Familiarity with tendering processes and procurement systems
• Ability to manage multiple vendors and service contracts
• Knowledge of workplace safety and compliance standards
• Proficiency in Microsoft Office and relevant management systems (e.g., fleet, travel, procurement)
• Strong analytical and problem-solving capabilities
• Attention to detail and high degree of accuracy
• Flexibility and ability to manage multiple responsibilities across different business areas 
• Excellent written and verbal communication skills in English
• Ability to work on and own initiatives
• Organizational skills with ability to manage multiple tasks and priorities
• Open-mindedness and reception to change
• Self-reliance and ability to work proactively
• Ability to asses situations to determine the importance, urgency and risks, to support decision-making processes with management
• Excellent time management and quality delivery
• Ability to work independently and take ownership of deliverables

 

Certain positions at Bruker require compliance with export control laws and as a result, all interviewed candidates for all positions will be screened pre-interview to determine their eligibility in light of export control restrictions.

 

Bruker is committed to fostering an inclusive and respectful workplace. We welcome applications from all qualified individuals and evaluate candidates based on their skills, experience, and qualifications. We do not discriminate based on any personal characteristic or background protected by applicable laws.