Business Operations Manager

Job Profile:

Administrative Operations Manager 1

Job Family:

Administrative Operations

Time Type:

Full time

Apply before 11:59 PM Arizona time the day before the posted End Date.

Minimum Qualifications:

Bachelor's degree and three (3) years of experience appropriate to the area of assignment/field; OR, Any equivalent combination of experience and/or training from which comparable knowledge, skills and abilities have been achieved.

Job Profile Summary:
Manages the routine operations of a department within the division. Monitors budget, implements strategic priorities, and prepares reports for senior management.

Job Description:

The GAME School in the Herberger Institute for Design and the Arts at Arizona State University is seeking a Business Operations Manager to develop, manage and control the business operations of the school. This position is responsible for a wide range of duties including budgeting, forecasting, reporting, strategic planning, internal procedures and operations including procurement, travel, oversight of student awards, and human resources functions.

The successful candidate is expected to display considerable initiative in meeting deadlines as well as identifying ways to improve and/or streamline processes within their area of responsibility. This individual will be a self-starter with an efficient methodology, excellent customer service and communication skills, exceptional work qualities, an ability to coordinate multiple tasks autonomously and someone who can exercise sound judgment in decision-making.

About The GAME School

The GAME School in the Herberger Institute for Design and the Arts is a leading transdisciplinary school that specializes in the integration of the human physical experience with computation and digital media. We offer undergraduate and graduate degrees in media arts and sciences with a range of concentrations and an undergraduate in game design. Other program options include collaborations with other ASU schools, a minor and a certificate in media arts and sciences, and a certificate in artificial intelligence and digital media.

Mission

The GAME School educates the next generation of learners and empowers them with technofluency — its development, application and implications. The school prepares students to be socially aware, critically thinking global citizens who strive to bring about positive change in a society that will be increasingly shaped by revolutions in new technologies.

Position Salary Range:​

• $70,000 - $85,000; annually

Essential Duties:

• Establishes controls for approval of various actions within functional responsibility, such as personnel actions and expenditures.

• Monitors a variety of account expenditures, maintains and reconciles detailed budgets for multiple accounts, advises and/or determines which expenditures are within the budget guidelines; informs department head of irregularities and proceeds with corrective action.

• Processes and approves travel reimbursements, purchase of supplies, services, and equipment with the use of P-Card and other purchasing methods in accordance with established procurement and financial policies.

• Reviews and processes department’s payables including vendor invoices and reimbursements.

• Assists in preparation and/or coordination of major operational and special budgets; prepares and presents budget projection and analyses.

• Prepares or participates in the preparation of financial and administrative reports; analyzes and interprets statistical, financial and management planning data for decision-making and strategic planning.

• Administers personal services budget, expenditures and revenues; reviews and authorizes purchase of supplies, services, and equipment.

• Analyzes and makes recommendation for staffing, capital equipment/improvement, supplies and service requirements.

• Keeps informed of, interprets and applies pertinent rules, regulations, policies and procedures set forth by university or other governing agencies.

• Develops recommendations for implementation of procedures for daily operations of assigned functions according to established policies.

• Coordinates internal and external audits, and prepares audit work papers.

• Represents the school in all Business Operations Manager meetings and serves as liaison for unit.

• Participates in development of long-range strategic plan for work unit and coordinates communication of objectives to achieve goals.

• Provides technical and professional direction to work unit as required.

• Manages, reconciles and audits department purchasing cards monthly.

• Supervises work of subordinate personnel which includes processing transactions, ensuring accurate timecard reporting, payroll reconciliation, etc.

Desired Qualifications:

• Experience working in a higher education environment.

• Demonstrated knowledge of accounting principles, practices and procedures.    

• Demonstrated knowledge of California hiring and employment practices.

• Demonstrated knowledge of ASU accounting and budgeting systems, procedures and techniques.

• Experience in preparing financial reports and creating spreadsheets, monitoring of financial transactions for compliance with policy and procedures, creating and maintaining budgets and operating in a fiscally sound environment.

• Experience exercising judgment, coordinating activities, making decisions, setting priorities, interpreting policies and procedures, working independently and communicating effectively.

• Experience in working efficiently in a fast-paced dynamic environment subject to quickly changing priorities and potentially conflicting deadlines.

• Evidence of effective verbal and written communication skills.

• Demonstrated knowledge of supervision practices and techniques, including leading a team in being successful with meeting the ASU Charter core values.

• Demonstrated knowledge of management principles and practices.

• Demonstrated knowledge of the principles of exemplary customer service.

• Ability to develop excellent working relationships with all levels of staff.

• Experience using Microsoft Office particularly Excel, Workday (FMS and HCM), PeopleSoft, Adaptive Planning and OfficeConnect budgeting, MyReports, Dashboards, and Concur.

Working Environment:

• Activities are performed in an environmentally controlled office setting subject to extended periods of sitting, keyboarding, manipulating a computer mouse and using a telephone

• Required to stand for varying lengths of time and walk moderate distances to perform work

• Frequent bending, reaching, lifting, pushing and pulling up to 25 pounds

Department Statement:

The Herberger Institute comprises six schools: ASU FIDM; the School of Art; The Design School; The Sidney Poitier New American Film School; The GAME School; and the School of Music, Dance and Theatre; as well as the ASU Art Museum and the ASU FIDM Museum. With programs ranked top 20 and more than 135 degree and certificate options in art, architecture, dance, design, fashion, film, gaming, media arts and sciences, music, and more, plus expert faculty, state-of-the-art immersive media facilities, notable performing arts venues, and national and international partnerships, the Herberger Institute is a powerhouse of art, culture and design and a model of inclusive excellence.

In a rapidly changing world, design and the arts aren’t luxuries—they’re essential. At the Herberger Institute, we harness the transformative power of creativity to solve real-world challenges and shape a more compassionate, connected future.

Our students work across disciplines—combining science, engineering, design, storytelling and the arts—to create solutions that benefit people and the planet. We’re expanding access, removing barriers and providing the resources students need to thrive, because the talent to shape the future is already here.

Together, we’re designing not just new careers, but new systems of care, connection and possibility.

https://herbergerinstitute.asu.edu/
 

Why work at ASU - https://cfo.asu.edu/why-work-asu: Total compensation at ASU is defined as more than the salary paid for the valuable work performed to support the success of our ASU students. It includes:

• Salary and wages paid

• Comprehensive package of affordable benefit plans and programs

• Access to world-class educational opportunities at deeply discounted rates

• ASU's total compensation estimator shows the approximate value of your overall compensation 

ASU is a diverse enterprise with a wide variety of work and learning modes, locations and a commitment to sustainability, innovation and employee work-life balance. We are determined to maintain our position as an employer of choice in a competitive labor market.

Flexible work options 

• Alternative work schedules can include four, 10-hour workdays in a workweek; a nine-day, 80-hour schedule over two workweeks for exempt employees only; and staggered start and stop times.

• Hybrid work is an arrangement where employees spend a minimum of 60% of their regular workweek at their primary ASU work location. Dean or vice president-level approval is required.

Driving Requirement:

Driving is not required for this position.

Location:

Campus: Tempe

Funding:

No Federal Funding

Instructions to Apply:

Current employees, student workers seeking staff opportunities, and students applying for student worker positions must apply directly through the Workday Jobs Hub.

Please use the link below to log in using single sign-on.

https://www.myworkday.com/asu/d/inst/1$9925/9925$26557.htmld

To be considered, your application must include all of the following attachments:

• Cover letter

• Resume or CV

Multiple documents may be uploaded in the attachments section. Alternatively, applicants may combine all required materials into a single PDF for submission. Please ensure uploaded documents are clearly labeled and include your name.

Please ensure your resume includes all employment information in month and year format, for example 6/04 to 8/14, along with job title, job duties, and employer name for each position. Your resume should clearly demonstrate how your experience and background meet the minimum and desired qualifications for this position. Incomplete applications or missing required materials may not be considered.

Important: Do not withdraw your application to make edits. Once an application is withdrawn, it cannot be edited, reactivated, or replaced with a new submission. If you have questions or need assistance, please contact The Office of Human Resources Talent Acquisition before the posting close date.

Graduate Assistant, Intern and part-time positions are counted as half time for experience equivalency, meaning one year equals six months of experience.

Only electronic applications will be accepted for this position. By submitting an application, you confirm that the information provided is accurate and complete.

ASU Statement:

Arizona State University is a new model for American higher education, an unprecedented combination of academic excellence, entrepreneurial energy and broad access. This New American University is a single, unified institution comprising four differentiated campuses positively impacting the economic, social, cultural and environmental health of the communities it serves. Its research is inspired by real world application blurring the boundaries that traditionally separate academic disciplines. ASU serves more than 100,000 students in metropolitan Phoenix, Arizona, the nation's fifth largest city. ASU champions inclusive excellence, and welcomes students from all fifty states and more than one hundred nations across the globe.

ASU is a tobacco-free university. For details visit https://wellness.asu.edu/explore-wellness/body/alcohol-and-drugs/tobacco

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status, or any other basis protected by law.

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Employment Verification Statement:

ASU conducts pre-employment screening which may include verification of work history, academic credentials, licenses, and certifications.

Background Check Statement:

ASU conducts pre-employment screening for all positions which includes a criminal background check, verification of work history, academic credentials, licenses, and certifications. Employment is contingent upon successful passing of the background check.

Fingerprint Check Statement:

This position is considered safety/security sensitive and will include a fingerprint check. Employment is contingent upon successful passing of the fingerprint check.