Music and Theatre Arts: Administrative Assistant II to serve as Technical Support Publications and Webmaster

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Position Title:

Music and Theatre Arts: Administrative Assistant II to serve as Technical Support Publications and Webmaster

Job Category:

University Staff

Employment Type:

Regular

Job Profile:

Administrative Assistant II

Job Duties:

POSITION: An 80% university staff position is available in Music and Theatre Arts beginning in September 2026. The working title for this assignment is Technical Support-Publications and Webmaster with an official title of Administrative Assistant II.  This is an expected-to-continue assignment which requires a six-month probationary period.  The expected hourly hiring salary will be based on qualifications and experience.

PREFERRED QUALIFICATIONS: 

Required:

• Knowledge of website design and maintenance per departmental and campus requirements.
• Knowledge of Microsoft Office Suite.
• Advanced knowledge of Adobe Creative Suite and printing processes.
• Ability to manage social media and content marketing for the department.
• Ability to quickly learn new systems, software and processes.
• Strong interpersonal skills to interact effectively and courteously with faculty, staff and students.
• Strong communication skills.
• Ability to creatively design professional-quality copy for all department events and to collaborate with faculty toward that end.
• Ability to work with other campus units.
• Ability to work independently with little direction from the immediate supervisor.
• Demonstrated organizational skills to facilitate efficiency of service to faculty and students.
• Ability to work at a fast pace under tight deadlines and adapt to changes.

Preferred:

• Bachelor’s degree preferred.
• Experience successfully navigating complex organizational policies and procedures.
• Previous college/university experience may be considered an asset.
• Experience with continuous process improvement may be considered an asset.

DUTIES: This is a technical position responsible for the preparation of professional-quality copy, both print and digital, for all department-sponsored concert, recital, and special events programs and other department publications, including public posters, area mailers, the student handbook, conference materials, recruitment brochures, and other promotional materials.  This position is also required to create digital materials for web and building screen displays and make regular updates to the department’s social media pages. The department sponsors more than 250 events annually. The position functions as webmaster for the department’s extensive website which includes information about department admission procedures and policies, faculty biographies, curriculum requirements, event calendars, ensemble and program information, audio files, and photography. This position also processes hiring student workers (40-45) for the department and provides oversight to the student workers who are part of Stage Crew (10-12). The position reports to the department chair and receives minimal supervision.

The Department of Music and Theatre Arts has more than 400 majors, minors, and certificate students. This position requires extensive knowledge of the department, its academic programs, and public programming. Independent action and decision-making and excellent people and organizational skills are essential qualities for the position. The position requires expertise in many computer applications, including the Adobe Creative Suite (InDesign, Photoshop, Illustrator) at an advanced level for graphic design, MS Office, Dreamweaver and Web maintenance software (Drupal).

A. Technical Support – Development of Programs, Brochures, Calendars (45%)

B. Technical Support – Department Webmaster, Social Media (15%)

C. Administrative and Instructional Support (5%)

D. Supervision of Student Employees (10%)

E. Concert Support (5%)

THE UNIT: The Department of Music and Theatre Arts consists of 50 staff members. https://www.uwec.edu/academics/college-arts-sciences/departments-programs/music-theatre-arts/ 

UNIVERSITY and EAU CLAIRE COMMUNITY: UW-Eau Claire, an institution of approximately 8,900 students and 1,200 faculty and staff, is consistently recognized as a top comprehensive university in the Midwest and is widely known as a leader in faculty-undergraduate research and study abroad. We strive for excellence in liberal education and select graduate and professional programs through commitment to teaching and learning and dedication to our core values of diversity, sustainability, leadership, and innovation. To learn more about UWEC, visit https://www.uwec.edu/human-resources/employment-opportunities/why-uwec/ .

The City of Eau Claire, situated at the confluence of the Chippewa and Eau Claire rivers, is at the center of a metropolitan area of approximately 100,000 people located 90 miles east of Minneapolis/St. Paul. The area features beautiful parks and trails, strong public schools, a vibrant arts scene and local food culture, and abundant recreational opportunities.

APPLICATION PROCEDURE: Applications are submitted electronically. Please follow instructions found on the following Web site: https://wisconsin.wd1.myworkdayjobs.com/UW_Comprehensives   (Job ID # 10014988).

Please be sure you have included the following in PDF format:

• Letter of application
• Resume
• Names and contact information for three references.

Please direct requests for additional information to:

Nicholas Phillips, Chair of Music and Theatre Arts Department; phillins@uwec.edu

To ensure consideration, completed applications must be received by September 25, 2026. However, screening may continue until position is filled. The university reserves the right to contact additional references with notice given to the candidates at an appropriate time in the process.

Key Job Responsibilities:

• Develops, implements, and maintains methods and organizational systems directed at the maintenance of electronic/physical records related to department operations according to established policies and procedures

• Serves as a primary point of contact for the department

• Identifies, troubleshoots, and resolves problems regarding technical systems and programs related to department operations

• May provide operational guidance and training on day-to-day activities of student workers and program staff

• Coordinates projects and program components including, scheduling and logistics, unit workflow, and identifies areas for process improvements

• Monitors the department, unit or program budget and expenses, and may assist in the development of program budget and projections

Department:

Compensation:

Required Qualifications:

Preferred Qualifications:

Education:

How to Apply:

Contact Information:

Special Notes:

INSTITUTIONAL OVERVIEW 

 

UW-Eau Claire, an institution of approximately 9,000 students and 1,200 faculty and staff, is consistently recognized as a top comprehensive university in the Midwest and is widely known as a leader in faculty-undergraduate research and study abroad. We strive for excellence in liberal education and select graduate and professional programs through commitment to teaching and learning and dedication to our core values of diversity, sustainability, leadership, and innovation. To learn more about UWEC, visit  https://www.uwec.edu/human-resources/employment-opportunities/ . 

 

The City of Eau Claire, situated at the confluence of the Chippewa and Eau Claire rivers, is at the center of a metropolitan area of approximately 100,000 people located 90 miles east of Minneapolis/St. Paul. The area features beautiful parks and trails, strong public schools, a vibrant arts scene and local food culture, and abundant recreational opportunities. 

 

ADDITIONAL INFORMATION 

 

The university reserves the right to contact additional references with notice given to the candidates at an appropriate time in the process. Employment will require a background check. Employment will also require you and your references to answer questions regarding past conduct related to sexual violence and sexual harassment. 

 

The Universities of Wisconsin will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released. See Wis. Stat. §. 19.36(7). 

 

The UW-Eau Claire Police Department is dedicated to maintaining a safe and secure environment for learning and working. Although crime at the University of Wisconsin-Eau Claire is limited, the University Police want students, faculty and staff to be aware of crime on campus and the area surrounding the campus. The Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act is a federal law that requires colleges and universities to disclose annual information about campus crime. Visit Campus Security and Fire Report. Also visit our Campus Security Authority(CSA) policy. 

 

UW is an Equal Opportunity Employer

Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, pregnancy, disability, status as a protected veteran, or any other bases protected by applicable federal or State law and UW System policies. We are committed to building a workforce that represents a variety of backgrounds, perspectives, and skills, and encourage all qualified individuals to apply.