ACCOUNT CLERK

Behind every emergency response organization is a financial operation that keeps purchasing moving, vendors paid, accounts balanced, records accurate, and resources available when they are needed.

As an Account Clerk with TMFPD, you will work across a variety of financial functions rather than being limited to a single accounting task. From accounts payable and purchasing to reconciliations, billing, ProCard administration, Fleet records, and fiscal reporting, this position is an important part of the District's day-to-day financial operations.

• Maintain and reconcile ledgers, reports, accounts, and other financial records; research discrepancies and prepare journal entries to correct accounting records.
• Perform accounting system processes associated with month-end, fiscal year-end, and calendar year-end.
• Perform accounts payable functions including reviewing, coding, auditing, matching, and processing invoices and payment requests.
• Verify authorization, supporting documentation, mathematical accuracy, account coding, receipt of goods or services, and compliance with purchasing requirements.
• Research and resolve invoice, purchase order, vendor, credit, and payment discrepancies and respond to payment-status inquiries.
• Manage the District's ProCard program, including reviewing supporting documentation, coding transactions, entering transactions in SAP, resolving issues, and documenting the business purpose of purchases.
• Perform assigned billing and accounts receivable functions, which may include medical or insurance-related billing, payment posting, reconciliation, research, and resolution of billing discrepancies.
• Monitor and balance assigned accounts, verify expenditure coding and availability of funds, reconcile financial information, and assist with budget preparation.
• Perform purchasing and vendor administration, including vendor setup, purchase orders, required documentation, and coordination with vendors, District staff, and County purchasing personnel.
• Maintain apparatus and vehicle records for Fleet, including fuel cards, titles, and registrations.
• Prepare and analyze routine fiscal reports, statements, schedules, and supporting documentation.
• Reconcile travel per diem expenses and prepare and track documentation for employee tuition reimbursement.
• Process cash desks, record and reconcile receipts, post transactions to designated accounts, and prepare deposits.

The following experience is preferred but is not required:

• Previous accounting or financial experience in a government or other public-sector environment.
• Previous billing experience, including medical, insurance, healthcare-related, or similar billing and accounts receivable functions.

This position requires accuracy, organization, sound judgment, confidentiality, and the ability to manage multiple financial processes and deadlines. Successful candidates should have the ability to:

• Perform technical and clerical accounting work and maintain accurate financial records.
• Review, code, calculate, balance, reconcile, and verify financial transactions.
• Identify discrepancies in financial records and supporting documentation and research information needed to resolve them.
• Apply accounting and bookkeeping methods, practices, principles, and procedures.
• Organize and prioritize multiple assignments while meeting payment timelines, schedules, and deadlines.
• Read, interpret, and apply policies, procedures, and instructions.
• Use spreadsheets, financial and purchasing systems, billing systems, document management systems, and other business technology.
• Communicate clearly and professionally with employees, vendors, County personnel, outside agencies, and the public.
• Maintain the confidentiality and security of sensitive financial, personnel, medical, and other protected information.

This position works in a standard office environment and involves prolonged periods at a workstation performing computer-based accounting and administrative work.

The Account Clerk frequently uses a computer, keyboard, mouse, 10-key by touch, telephone, and other standard office equipment. The position also occasionally requires standing, walking, bending, reaching, and moving or carrying files, supplies, or other office materials.

Applicants who meet the minimum qualifications will receive additional examination information and instructions following application review.

At Truckee Meadows Fire Protection District, every position contributes to our ability to serve the community. The Account Clerk supports the financial processes behind District operations, helping ensure transactions are accurate, resources are accounted for, vendors are paid, and our personnel have the administrative support necessary to carry out the District's mission.