Job Description Summary

Department - Recorders Office

Job Description

Job Type: Classified

Job Classification: 5888 - Recording Technician

Salary Grade: 3

Pay Range

Hiring Range: $18.79 - $22.09 Per Hour 

Pay Range: $18.79 - $25.38 Per Hour 

Range Explanation:

• Hiring Range is an estimate of where you can receive an offer. The actual salary offer will carefully consider a wide range of factors, including your skills, qualifications, experience, education, licenses, training, and internal equity.

• Pay Range is the entire compensation range for the position.

The Pima County Recorders Office has an opening for a Recording Technician who will provide direct support to the public, commercial real estate organizations, development and construction entities, government agencies, and law offices by accepting legal instruments for recordation and verifying document compliance with Arizona Revised Statutes and regulations. This position is differentiated from other clerical and administrative support classifications by the technical and legal knowledge required related to the application of relevant statutory obligations and Arizona State requirements regarding the handling of sensitive and/or confidential information.

Essential Functions:

As defined under the Americans with Disabilities Act, this classification may include any of the following tasks, knowledge, skills, and other characteristics. This list is ILLUSTRATIVE ONLY and is not a comprehensive listing of all functions and tasks performed by incumbents of this class. Work assignments may vary depending on the department’s need and will be communicated to the applicant or incumbent by the supervisor.

• Interprets and analyzes submitted documents to determine their legal function for real property, legislative actions, and other official recordation purposes;

• Performs quality control through secondary review of recorded documents to ensure accuracy, completeness, and correct indexing in the specialized recording database;

• Processes e-recorded and paper documents for compliance with Arizona Revised Statute, verifying completeness and resolving informational errors;

• Identifies and distinguishes among multiple legal document types and associated legal descriptors to ensure proper classification and recordation;

• Performs accurate primary data entry into the specialized recording database;

• Maintains security and confidentiality of records, including statutory redaction of personal identifying information and secure handling of sensitive documents;

• Handles financial transactions, including point-of-sale payments, account reconciliation, balanced cash drawer management, and daily funds reporting;

• Communicates with the public, title companies, legal offices, and government agencies regarding recordation issues, rejections, and account matters, and provides front counter and phone customer service support;

• Researches complex inquiries using specialized search techniques, maintains tracking logs for recordation metrics and revenue, and manages incoming and outgoing recordation mail;

• Provides operational support including troubleshooting workflow or equipment issues, operating microfilm and microfiche systems for research, and cross-training in voter registration and election-related activities as needed.

Minimum Qualifications:

Two years of progressively responsible clerical, administrative, technical, or paraprofessional support experience INCLUDING one year providing department, program, or small business coordination OR one year of specialized experience processing subdivision plats, development plans, rezoning applications, real estate or planning documents, or serving in a public-sector permitting, addressing, or code enforcement support role.

(Relevant experience and/or education from an accredited college or university may be substituted.)

OR:

One year of experience with Pima County in an Administrative Assistant II or closely related position as determined by the department head at the time of recruitment.

Qualifying education and experience must be clearly documented in the "Education" and "Work Experience" sections of the application. Do not substitute a resume for your application or write "see resume" on your application.

Preferred Qualifications: (Be specific in describing your experience in your application. Ensure the descriptions provided illustrate your competencies, specifically addressing the required and preferred qualifications.):

• Minimum six (6) months experience in real estate sales, title insurance, mortgage processing, or other related property development activity.

• Minimum three (3) years experience in clerical or administrative tasks.

• Minimum two (2) years experience in customer service.

• Experience with/knowledge of public records and legal documents research.

• Bilingual (English/Spanish).

Selection Procedure:
Pima County Human Resources Department reserves the right to admit to the selection process only those candidates that meet the minimum qualifications. All applications will be assessed based on an evaluation of the listed education and experience. Candidates meeting the minimum qualifications may be further evaluated/scored against any advertised Preferred Qualifications. The hiring authority will interview and select the successful candidate from a referral list provided by Human Resources. Additional assessments/testing may be required as part of the selection process.     

Supplemental Information:

Licenses and Certificates: Some positions require a valid Arizona Class D driver license at the time of application or appointment. Failure to obtain / maintain the required licensure shall be grounds for termination.

Special Notice Items: The County requires pre-employment background checks. Successful candidates will receive a post-offer, pre-employment background screening to include verification of work history, education, and criminal conviction history. A prior criminal conviction will not automatically disqualify a candidate from employment with the County. Some positions may require satisfactory completion of a personal background investigation by the court or law enforcement agencies, due to the need for access to County Attorney and Court facilities, records, and communication systems. Some positions may require demonstrable fluency in English and a second language as determined by the department head.

Physical/Sensory Requirements: Physical and sensory abilities will be determined by position.

Working Conditions: Working conditions will be determined by the position.

EEO Information: Pima County Government is an Equal Employment Opportunity employer. We are committed to an inclusive and diverse workforce and will not discriminate in employment opportunities or practices on the basis of race, color, religion, national origin, age, disability, gender, sexual orientation, kinship, political interest, or any other characteristic protected by law.