Payroll and Accounting Specialist

Position Summary: The Payroll and Accounting Specialist is responsible for maintaining payroll systems and processing paychecks according to schedule and in the correct amount. Duties include consolidating timesheet information and entering data into payroll databases, calculating paycheck amounts and distributing funds to employee accounts. This role is also responsible for supporting general ledger accuracy through journal entries, account reconciliations, cash receipt processing and expense report review. The position partners with HR to maintain employee records and assist with HR administration.

Essential Duties and Responsibilities: To perform this job successfully, an individual must be able to perform the following satisfactorily; other duties as assigned. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

• Processing payroll timely and accurately on a semi-monthly basis for approximately 100+ multi-state employees while adhering to the company's accounting procedures
• Maintaining accurate and current employee records and settings in the company's financial system, Deltek Costpoint, and the company's payroll processor to include adjustments, new hires and terminations.
• Checking timesheets for accuracy and processing corrections
• Maintaining employee paid time off accrual, validation, and tracking
• Handling reimbursement direct deposit requests and data
• Processing employee expense reimbursements
• Certified Payroll reporting
• Completing monthly and quarterly reconciliations of payroll accounts
• Running ad hoc reports to provide data as needed.
• Supporting general accounting functions, including without limitation:
  • Processing and tracking daily cash receipts
  • Performing bank reconciliations,
  • Performing general ledger account reconciliations for credit card and car rental expenses
  • Supporting creation and maintenance of balance sheet schedules
  • Supporting accounts payable vouchering and journal entries
  • Support Accounting review of employee expense reports

Competencies: To perform the job successfully, an individual should demonstrate the following.

Analytical: Synthesizes complex or diverse information; collects and researches data; uses intuition and experience to complement data; designs workflows and procedures.

Job Knowledge: Competent in required job skills and knowledge; exhibits ability to learn and apply new skills; keeps abreast of current developments; requires minimal supervision; displays understanding of how job relates to others; uses resources effectively.

Multitasking: Supports multiple tasks simultaneously; capable of working independently to meet deadlines; adaptable to shifting priorities; effective in a demanding work environment; focused on detail to minimize mistakes and rework.

Organizational Support: Follows policies and procedures; completes administrative tasks correctly and on time; supports organization's goals and values; benefits organization through outside activities; supports affirmative action and respects diversity.

Planning & Organization: Integrates changes smoothly. Plans for additional resources. Prioritizes and plans work activities. Sets goals and objectives. Uses time efficiently. Works in an organized manner.

Problem Solving: Develops alternative solutions. Gathers and analyzes information skillfully. Identifies problems in a timely manner. Resolves problems in early stages. Works well in group problem solving situations.

Teamwork: Balances team and individual responsibilities; exhibits objectivity and openness to others' views; gives and welcomes feedback; contributes to building a positive team spirit; puts team success above own interests; supports everyone's efforts to succeed.

Use of Technology: Adapts to new technologies. Demonstrates required skills. Keeps technical skills up to date. Troubleshoots technological problems. Uses technology to increase productivity.

Qualifications: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

Education/Experience:

• High school diploma or equivalent, required. Bachelor's or associate's degree preferred in business, finance, or accounting.
• Five years of experience processing payroll.
• Two years of experience with Deltek Costpoint People Domain

Language Ability:

• Read, analyze, and interpret complex documents. Respond effectively to sensitive inquiries. Make persuasive presentations on complex topics as needed.

Mathematical Ability:

• Work with mathematical concepts such as probability and statistical inference. Apply concepts such as fractions, percentages, ratios, and proportions to practical situations.

Reasoning Ability:

• Define problems, collect data, establish facts, and draw valid conclusions. Interpret an extensive variety of technical instructions in mathematical or diagram form and deal with several abstract and concrete variables. 

Computer Skills:

• Proficient in Microsoft 365 applications with heavy focus on Microsoft Excel and its basic functions (e.g., VLOOKUP, SUMIF, XLOOKUP, pivot tables).
• Proficient with Deltek Costpoint ERP

Certificates and Licenses:

N/A

Supervisory Responsibilities:

This job has no supervisory responsibilities.

Work Environment: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

The noise level in the work environment is usually low.

An employee will be expected to work-from-home with minimal distraction and with the occasional need to commute to an office environment or meeting location.

An employee will be expected to be a motivated self-starter with an ability to work effectively and collaboratively in a demanding work environment, works under the close direction of senior personnel in the functional area.

An employee will be expected to keep up with constant shifting of daily priorities in a dynamic environment, exhibiting adaptability with a positive attitude.

Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

While performing the duties of this job, the employee is regularly required to sit, stand and walk; use hands and fingers, talk and hear. Occasionally lift and/or move up to 15 pounds

Vision requirements for this position include close vision.

The above job description is not intended to be an all-inclusive list of duties and standards of the position. Incumbents will follow any other instructions and perform any other related duties as assigned by their supervisor.

Sentrillion is an EEO Employer / Protected Vet / Disabled