Assistant Registrar

About Le Moyne College:

Le Moyne College, located in Syracuse, N.Y., is an independent college established by the Jesuits in 1946 to provide students with a values-based, comprehensive academic program designed to foster intellectual excellence and preparation for a life of leadership and service. Today, Le Moyne has evolved into a nationally acclaimed college of liberal arts and sciences that draws students from across the U.S. and abroad.

Our Mission:

Le Moyne College is a diverse learning community that strives for academic excellence in the Catholic and Jesuit tradition through its comprehensive programs rooted in the liberal arts and sciences. Its emphasis is on education of the whole person and on the search for meaning and value as integral parts of the intellectual life. Le Moyne College seeks to prepare its members for leadership and service in their personal and professional lives to promote a more just society.

Le Moyne College aims to advance the values of diversity and inclusiveness at the college. To do this, Le Moyne seeks scholars and professionals who bring innovation, creativity, and impact to the campus, and who bring greater depth, breadth, and diversity to our campus community. Le Moyne College is an equal opportunity employer and encourages women, persons of color, and Jesuits to apply for employment.

POSITION SUMMARY                                                                     

The Assistant Registrar is responsible for all functions within the Registrar’s Office as it relates to academic scheduling, classroom management, curriculum management, the College’s academic calendar, as well as the College Catalog. In collaboration with other Assistant/Associate Registrars, this position will support the oversight of operations within the Registrar’s Office to ensure successful and efficient performance. 

PRINCIPAL DUTIES AND ESSENTIAL FUNCTIONS

Job duties specific to this position:

• Provide excellent customer service to the constituents of the Registrar’s Office (i.e. students, families, faculty, staff, external agencies, etc.) regarding student records
• Contribute to the day-to-day operations of the Registrar’s Office as well as campus-wide planning related to long-term classroom utilization strategies and course offerings.
• Oversees the full scheduling lifecycle, including development and publication of the course schedule, the final exam schedule, and year-round academic calendars ensuring accuracy, consistency, operational efficiency, and compliance with college, state, and federal academic policies and priorities.
• Generates reports and provides data analysis of current and past semesters to department chairs and deans to aid in the creation of future course schedules, improve classroom utilization, and efficient registration cycles.
• Allocate classrooms and lecture halls based on enrollment caps, technology needs, and department requests.
• Identifies and resolves complex scheduling issues, recommends and implements improvements to scheduling practices, and evaluates policies to support effective and equitable use of instructional space.
• Collaborate with Academic Affairs, faculty leadership, and governance bodies to implement approved curriculum changes, academic policies, program requirements, and catalog updates within university systems.
  • In collaboration with the Curriculum Committee Chair, critically reviews submissions for accuracy to determine appropriateness of requested changes and assists in the resolution of any issues.
• Serve on the Academic Calendar Committee and collaborates with the Associate Provost to create all academic calendars and ensure that Middle States and New York State Department of Education requirements regarding instruction time are met. Create the initial draft of forthcoming academic year(s) calendars for review by the Committee.
• Maintenance of document management and workflow solutions, including OnBase, Google forms, and related technologies.
• Assist the Registrar’s Office with:
  • All communications to and from the Registrar’s office, including phone calls, emails, and official correspondences.
  • Maintenance of student educational records.
  • The identification, investigation and resolution of issues and processing errors regarding registration and records areas.
  • Streamlining policies and procedures to improve efficiency.
  • Evaluate, implement, and test new software, upgrades, and new systems utilized in the Registrar’s Office.
  • Development of training materials and serve as the College’s training resource for best practices within student information systems, supportive software, reporting, and solutions for student information systems (SIS) and related software.
  • Serve on selected college committees.
  • Attendance at College events as needed (some evenings and weekends).
  • Other duties as assigned.

Job expectations for all Le Moyne College employees:

• Demonstrates and role-models all of Le Moyne’s mission-based competencies (collaboration, communication, diversity, integrity, leadership and service) in every interaction with all community members and external parties.
• Strengthen digital literacy skills through education and the application of digital technologies in order to effectively engage in information gathering, utilization and data management while promoting a security culture.
• Supports cura personalis by treating all individuals with dignity, professionalism and kindness.
• Promotes cura apostolica by aligning professional goals, objectives, and performance with college’s strategic goals.
• Demonstrates excellent work attendance, reliability and work ethic.
• Attends and actively participates in required meetings and training sessions.
• Complies and adheres to all of Le Moyne’s established policies, procedures and codes of conduct at all times, including all health and safety requirements and regulations, to promote desired behavior and build awareness.
• Must complete all required federal, state, institution and department trainings.
• Engages in a planned program of professional development. Continually maintains skills and knowledge relative to the position and technology industry including best practice, evolving operational requirements, and industry trends.
• Performs a variety of related duties as assigned.

QUALIFICATIONS  

• Bachelor’s degree and 2-5 years of related experience in a higher education setting (experience in a Registrar’s Office is preferred).
• Professional demeanor and ability to interact well with others in a fast-paced operation.
• Strong knowledge of student records administration, academic operations, and higher education business processes.
• Demonstrated ability to analyze complex issues, develop practical solutions, and lead operational improvements.
• Strong interpersonal, leadership, communication, and organizational skills as well as proven ability to work collaboratively.
• Excellent organizational skills and attention to detail, with the ability to manage multiple priorities and deadlines effectively.
• Attention to detail and proficiency in Excel is essential.
• Respect for confidential information; working knowledge of FERPA is required.
• Experience with Colleague Datatel, Unity OnBase, Parchment, AdAstra, and Informer is preferred.

Additional Information:

Le Moyne Benefits

403(b) Retirement contribution- (9.5% Employer match)
Generous tuition coverage
Health insurance options- (Medical, Dental, Vision, Flexible Spending Accounts)
Health Savings Accounts- (Partially Employer funded) 
Basic Life & AD&D Insurance- (Employer paid)
Short and Long Term Disability Insurance (Employer paid)
Supplemental Life & AD&D Insurance
Voluntary benefits- (Legal, Critical Illness, Hospital Indemnity, Accident Insurance, Pet Insurance etc.)
12 paid holidays
Generous time off package 

35 hour work week

Pay Range: $62,354 - $63,300 annually

Equal Employment Opportunity

Le Moyne College prohibits discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, citizenship & immigration or any other protected characteristic as outlined by federal, state, or local laws.

This policy applies to all employment practices within our organization, including hiring, recruiting, promotion, termination, layoff, recall, leave of absence, compensation, benefits, training, and apprenticeship.  Le Moyne makes hiring decisions based solely on qualifications, merit, and business needs at the time. 

Application Instructions:

To apply for this position please click the 'Apply Now' button and submit the required materials for consideration:

* Cover letter outlining your interest in the position
* Current resume
* Contact information for 3 professional references