Litigation Support Specialist (Grade 15)

Under minimal supervision, performs advanced technical and legal services assisting attorneys in case examination, data analysis, and the production and presentation of evidence for litigation purposes; assists with the supervision of paralegal staff and provides paralegal expertise in legal research and legal document preparation; this position has department specific responsibility. 

(Illustrative Only) Provides technical guidance and assistance to attorneys with evidence management, the use of trial litigation tools, and the analysis of case data; informs attorneys of issues that may affect the division and provides positive leadership and assists with supervision of paralegal staff; provides training and direction to paralegal staff when needed; establishes and recommends division policies and procedures for paralegal resources; stays updated with law changes or other matters pertaining to civil or criminal issues; provides technical assistance of the office’s case management systems, office productivity tools, and litigation support software; monitors, maintains and provides support for case management systems and litigation support software; researches legal questions, case law decisions, and statutes; prepares legal recommendations; prepares and proofs legal documents such as briefs, petitions, motions, affidavits, and other documents for use by attorneys; assists prosecutors with translation of victim/witness interviews either at time of interview or translation/transcription of audio/video recording; summarizes depositions, interviews, interrogatories, and other case documents to assist attorneys with case handling; conducts interviews and investigations; participates with attorneys in pretrial preparation; coordinates and monitors assigned projects; serves copies of pleadings to opposing counsel; delivers documents to various county offices; coordinates activities with other offices and agencies; prepares and assembles discovery requests and answers; gathers information for prosecution and litigation; prepares written and oral reports for internal and external audiences; tracks legal documents, and routes to defendants, attorneys and courts for processing; maintains, tracks, and updates legal information; prepares, develops, compiles and maintains jury instructions in preparing for trial; reviews and verifies case documentation for completeness and accuracy of information; acts as liaison for attorney to the court, law enforcement agencies, various entities, clients and the general public; custodian of records; develops and secures evidence and documentation, coordinates court notes and exhibits for trial; establishes and maintains complex files related to criminal and civil cases; provides a wide range of legal support and administrative duties; provides information and assistance within the scope of designated authority; responsible for processing incoming as well as outgoing out-of-state subpoenas; may assist and train staff with various technical issues; regular and reliable attendance is required; performs other duties as assigned.

Knowledge of: County policies and procedures; supervisory principles and practices; Federal and Arizona laws, County regulations, rules of evidence, criminal and/or civil rules of procedure, administrative rules, and rules of court; legal research techniques, legal terminology, and court protocol and practices; the basic principles of record keeping, case files and records management; personal computers utilizing a variety of software applications; litigation support software, such as ProsecutorbyKarpel, Adobe Acrobat Professional, etc.

Skill in: Researching, analyzing, and interpreting laws, governmental regulations, technical and administrative procedures; establishing and maintaining cooperative working relationships with law enforcement and court officers, employees, advocates, and the public; drafting and completing accurate reports, legal documents and technical correspondence; following and effectively communicating verbal and written instructions; assessing and prioritizing multiple tasks, projects and demands.  

Ability to: Analyze, understand, interpret court cases; train and lead staff; communicate effectively; read, write, research and synthesize data; use office equipment and computers; lift up to 5 – 10 lbs; perform the essential functions of the job specifications with or without a reasonable accommodation; learn and adapt to current and future technologies, processes and procedures including databases, digital evidence editing techniques, trial presentation and litigation software, and other office productivity tools.

Working Environment
The usual and customary methods of performing the job’s functions require the following physical demands: occasional lifting, carrying, pushing and/or pulling; some stooping, kneeling, crouching and/or crawling and significant fine finger dexterity.   Generally the job requires 60% sitting, 20% walking and 20% standing.  The job is performed under minimal temperature variations and in a generally hazard free environment and may have risk of exposure to communicable diseases. Telework Eligible.