Director of Accounting

Description

Job Summary:

The Accounting Director is responsible for Payroll (for Hourly & Salary employees), Accounts Payable, Money Collection, Internal Controls, and Financial Reporting. The Accounting Director collaborates closely with parish and ministry leadership to determine fiscal responsibility.

Ministerial Character

The Pastor is the visible principle and foundation of unity in the parish (St. Thomas More Catholic Church - Austin, Texas) which the Bishop has entrusted to him. He makes Christ’s mission present and enduring in the parish. In order to fulfill his mission, the Pastor employs suitable, chosen collaborators (clerics, religious, or lay people). He shares with them his mission and entrusts various responsibilities to them.

Positions employed at St. Thomas More Catholic Church - Austin, Texas help to extend the ministry of the Pastor in particular ways as outlined in the job description. Therefore, the employee in this position is closely connected to and assists the Pastor in the performance of his ministry and thereby engages in ministry for the Church.

Essential Job Duties:

• As an integral part of your ministry for the Church as carried out in this position, support and uphold the philosophy of Catholic ministry and the mission of St. Thomas More Catholic Church in both your professional and personal life.

• Act as a witness to Gospel values by modeling the teachings of the Catholic Church.

• Continuously grow in your ministry by participating in religious ceremonies, training sessions, and reflection activities as directed.

Accounts Payable

• Reviews all accounts payable and corresponding purchase orders for accuracy
• Reviews credit card purchases and corresponding purchase orders for accuracy
• Prepares and submits Form 1099s for applicable vendors
• Prepares and submits Form 1096 along with Form 1099s to the Internal Revenue Service

Money Collection

• Oversee money counters needs, in conjunction with Registrar & Accounting Assistant
• Reconcile monthly bank statements
• Oversee electronic giving program through Give Central
• Report tithing numbers weekly for posting in bulletin
• Backup for electronic check depositing of weekly collection in Accounting Assistant absence

Payroll

• Overall owner of the payroll process with the support of others.
• Upload biweekly payroll from Paylocity to QuickBooks. 

Miscellaneous Duties

• Preparation and submittal of monthly financial reports to ministry heads and Finance Council
• Attends all Finance Committee Meetings
• Preparation, administration and review of budget, including entering budget into QuickBooks
• Assists preparation and submittal of reports to the Diocese, i.e. Annual Financial Accountability Letter
• Calculate/prepare Annual Parsonage Letter to Priests for tax preparation
• Monthly review of fixed assets schedule 
• Monthly review of budgeted vs. actual capital items
• Oversees record retention
• Oversees all ministry financial needs
• Responsible for sending all Special Collections to the Diocese in a timely manner
• Prepare Annual Internal Control Questionnaire for the Diocese

Requirements

Requirements

• Accounting Proficiency: Knowledge and implementation of accounting techniques, processes and internal controls. Ability to read and interpret financial statements.
• Effective communication: Proficiency in verbal and non-verbal communication techniques, fostering collaboration and understanding. Maintain confidentiality.
• Technical Expertise: Skilled in QuickBooks Pro, Microsoft Word, and Microsoft Excel is a must. Ministry Platform database experience is a plus.
• Interpersonal Skills: Strong interpersonal abilities to engage effectively with staff and parishioners.
• Organizational Excellence: Exceptional organizational skills to prioritize tasks and meet objectives efficiently. Attention to details.
• Professional Demeanor: Commitment to maintaining professionalism and respect in all interactions.
• Adaptability: Capacity to follow instructions accurately and adapt to evolving needs and priorities. 

Minimum Qualifications:

Education and Trainings:

• Bachelor’s degree in Accounting or Business.
• Must have 5 + years of experience in accounting.

Catholic Requirement:

• Must be a practicing Catholic in good standing.

Licenses/Certifications:

Must be certified in Diocese of Austin EIM within 60 days of employment and maintain certification throughout the employment period. 

Working Conditions:

• All employees of the Parish are engaged in ministry and closely tied to the Pastor in the exercise of his ministry and obligations to the church. 

• The Parish is an at-will employer.

• All buildings and vehicles owned by the Parish are tobacco free.

• Working in a fast-paced environment with priorities and plans that may change rapidly.

• Working on weekends, evenings, and some holidays may be required.

• Will be exposed to religious ceremonies, conduct, and speech, including Roman Catholic Christian prayer and liturgical celebrations.  

• Will be required to adhere to established dress codes and conduct standards.

• May be required to use personal or parish vehicle to drive to off-site locations.

• Travelling within and outside the parish to meetings and other events may be required, and travel may require overnight lodging.