Legal Secretary (Corporate)

Description

THE FIRM

Weintraub Tobin is an innovative provider of sophisticated legal services to dynamic businesses and business owners, individuals, emerging companies, and nonprofits. From locations in Sacramento, San Francisco, Los Angeles, Orange County, and San Diego, more than 80 attorneys assist clients throughout California with business and litigation needs, including corporate law, finance and tax law, labor and employment, real estate, intellectual property, entertainment, and digital media. We maintain our leadership position by creating a value-added, trust-based relationship with our clients, supporting our local communities, and developing deep subject-matter expertise. We offer a supportive and collegial environment where individual contributions are recognized and celebrated, and hard work is balanced with personal fulfillment and responsibilities. 

THE OPPORTUNITY

Weintraub Tobin is seeking a full-time (40 hours per week), experienced transactional Legal Secretary to join the Corporate Practice Group in our Sacramento office. The ideal candidate is highly organized, detail-oriented, dependable, and able to manage multiple priorities in a fast-paced legal environment while delivering high-quality work and exceptional client service. This is a high-trust role requiring sound judgment, professionalism, discretion, and the ability to support senior attorneys and partners effectively. 

A hybrid arrangement may be available after 90 days, with four (4) days in the office and one (1) day remote.

RESPONSIBILITIES

• Provide high-level secretarial support to a team of corporate attorneys, including the Firm’s President
• Monitor deadlines, prioritize assignments, and proactively anticipate attorney needs to ensure timely and efficient completion of work
• Represent attorneys professionally by communicating with clients and other contacts, obtaining and conveying information, following up on delegated assignments, and exercising sound judgment regarding matters requiring attorney attention
• Assist with corporate transactions and due diligence, including organizing diligence materials, tracking requests, maintaining checklists, and coordinating the circulation, execution, and return of legal documents and closing materials
• Prepare, format, proofread, and edit correspondence, legal documents, presentations, and other materials with exceptional accuracy and attention to detail
• Manage attorney calendars, meetings, conference calls, travel arrangements, correspondence, and other day-to-day administrative needs
• Prepare expense reports, enter attorney time, and review and edit pre-bills for accuracy
• Complete and submit conflict check forms and new matter requests
• Maintain accurate and organized client matter files and documents within iManage
• Answer and screen telephone calls and manage attorney email and facsimile communications, as needed
• Process incoming and outgoing mail and coordinate special delivery services in accordance with office procedures
• Photocopy, scan, assemble, and distribute documents and other materials as required
• Collaborate with attorneys, paralegals, and administrative professionals to meet deadlines, support projects, and provide cross-coverage, including assisting other legal secretaries as needed

Requirements

SKILLS & ABILITIES

• 5+ years of legal secretarial experience supporting corporate attorneys  
• Prior experience supporting senior attorneys, partners, or firm leadership strongly preferred
• Familiarity with corporate transactions, due diligence, and legal document management
• Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, and PowerPoint)
• Typing speed of at least 50 WPM
• Solid drafting, proofreading, and formatting skills for complex legal documents 
• Experience with document management systems, time entry, billing, and other standard legal technology
• Ability to work independently, exercise sound judgment, and anticipate needs
• Superior attention to detail and a high degree of accuracy
• Strong analytical, organizational, and problem-solving skills
• Strong written and verbal communication skills with a client-focused demeanor
• Ability to manage multiple priorities, work effectively under pressure, and consistently meet deadlines
• Self-motivated with ability to work independently and collaboratively as part of a team
• Reliable attendance, flexibility, and the ability to thrive in a fast-paced environment

EQUAL EMPLOYMENT OPPORTUNITY

The Firm is an equal opportunity employer. It is Firm policy to provide equal opportunities to all qualified individuals regardless of race, color, creed, religion, national origin, sex, age, physical or mental disability, medical condition, marital status, sexual orientation, sexual identity, genetics, veteran status, or any other class protected under federal, state, or local law. This policy applies to all terms and conditions of employment. It is the intent of the Firm to comply with all applicable federal and state laws with respect to fair employment practices. The Firm will provide reasonable accommodation to qualified applicants and employees with a known disability or medical condition or for an employee’s religious beliefs provided the accommodation does not cause undue hardship to the Firm. Any applicant or employee with a qualifying disability or medical condition, or a religious practice, that requires an accommodation in order for the employee to perform the essential function of his or her job, should contact Human Resources to discuss it further so the Firm can determine if a reasonable accommodation exists and can be provided.

Salary range: $82,000-$95,000 (based upon years of experience)