Administrative Assistant

Description

ADMINISTRATIVE ASSISTANT – FINANCE

Village of Lemont, Illinois | Part-Time

Starting Salary: $25.75 per hour + DOQ

Schedule: 27.5 hours per week

IMRF Eligible | Paid Time Off | Employee Assistance Program | Wellness Initiatives & More

JOIN OUR FINANCE TEAM!

Are you organized, detail-oriented, and someone who enjoys helping people? Do you take pride in providing excellent customer service while keeping things accurate and organized behind the scenes?

The Village of Lemont is looking for a dependable and motivated Administrative Assistant – Finance to join our Finance Department. This is a great opportunity for someone who enjoys variety in their work and wants to be part of a professional, collaborative, and supportive team serving the Lemont community.

This position provides administrative and financial support to the Finance Department while also assisting residents and providing backup support for front desk and utility billing operations. You'll have the opportunity to learn a variety of municipal finance functions while working alongside an experienced team.

WHAT YOU'LL DO

As an Administrative Assistant – Finance, you will play an important role in keeping the Finance Department running smoothly. 

Responsibilities include:

• Processing accounts receivable and miscellaneous billing activities.
• Providing backup support for utility billing, including data entry, account maintenance, payment processing, and customer inquiries.
• Processing Procurement Card transactions for Village departments in accordance with established procedures and internal controls.
• Assisting with Finance-related Freedom of Information Act (FOIA) requests by locating, compiling, and organizing responsive records.
• Reconciling vehicle sticker sales and assisting with researching and resolving discrepancies during the sales season.
• Assisting with vendor reporting requirements, including PA 102-0265.
• Establishing and maintaining credit card vendor profiles.
• Maintaining accurate financial and administrative records and files.
• Performing data entry and uploading records into the Village's ERP, Laserfiche, and other applicable systems.
• Providing professional and courteous customer service to residents and members of the public.
• Assisting with daily front desk operations and providing coverage when needed.
• Creating USPS Priority Mail labels and assisting with general office and departmental needs.
• Following established financial procedures, internal controls, safety policies, and records retention requirements.
• Performing other related duties and special projects as assigned.

Requirements

WHAT WE'RE LOOKING FOR

The ideal candidate is someone who is organized, dependable, professional, detail-oriented, and enjoys working with both people and numbers.

We are looking for someone who has:

• High school diploma or equivalent.
• One to three years of administrative, financial, accounting, clerical, or customer service experience preferred.
• Strong organizational skills and attention to detail.
• Excellent verbal and written communication skills.
• Professional and courteous customer service skills.
• Ability to work independently while also being a collaborative member of a team.
• Ability to prioritize multiple assignments and meet deadlines.
• Proficiency with Microsoft Office and modern office technology.
• Experience with ERP systems, Laserfiche, or similar software is a plus.
• Basic knowledge of accounting, accounts receivable, financial transactions, or municipal finance is a plus.
• Ability to maintain confidentiality when handling financial, customer, and other sensitive information.

WHY WORK FOR THE VILLAGE OF LEMONT?

At the Village of Lemont, our employees are an important part of the community we serve. We believe in creating a positive, professional workplace where employees are supported, valued, and given the opportunity to contribute.

This position offers a part-time schedule of 27.5 hours per week while providing access to valuable benefits, including:

• Starting wage of $25.75 per hour + DOQ
• Illinois Municipal Retirement Fund (IMRF) eligibility
• Paid Time Off (PTO)
• Employee Assistance Program (EAP)
• Employee wellness initiatives and programs
• Supportive and collaborative work environment
• Opportunity to learn and develop skills in municipal finance
• Meaningful work serving the residents and businesses of the Village of Lemont

PHYSICAL REQUIREMENTS & WORK ENVIRONMENT

Work is primarily performed in an office environment with regular interaction with Village employees, residents, and members of the public. The position requires the ability to operate computers and standard office equipment, communicate effectively, and perform routine office activities. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the position.

EQUAL OPPORTUNITY EMPLOYER

The Village of Lemont is an Equal Opportunity Employer and considers qualified applicants without regard to legally protected status.

The Village of Lemont reserves the right to modify this job posting and job duties as organizational needs required.