FAST Lead, Order-to-cash (O2C)

Vantive is a vital organ therapy company on a mission to extend lives and expand possibilities for patients and care teams everywhere. For 70 years, our team has driven meaningful innovations in kidney care. As we build on our legacy, we are deepening our commitment to elevating the dialysis experience through digital solutions and advanced services, while looking beyond kidney care and investing in transforming vital organ therapies. Greater flexibility and efficiency in therapy administration for care teams, and longer, fuller lives for patients— that is what Vantive aspires to deliver.

We believe Vantive will not only build our leadership in the kidney care space, it will also offer meaningful work to those who join us. At Vantive, you will become part of a community of people who are focused, courageous and don’t settle for the mediocre. Each of us is driven to help improve patients’ lives worldwide. Join us in advancing our mission to extend lives and expand possibilities.

Role overview

The Finance Applications & Systems Transformation (FAST) O2C Lead is responsible for enabling, operating, and continuously improving finance application capabilities that support Order-to-Cash (O2C) processes, including accounts receivable, billing, invoicing, collections, and related revenue-impacting system activities. The role serves as the functional lead for O2C finance systems, partnering across Finance, IT, Data, Controls, and support teams to ensure stable operations, controlled change delivery, accurate data flows, and readiness for close, audit, and business-critical activities.

What you'll do

Build – Functional Design, Knowledge Transfer, and Change Delivery

• Serve as the functional lead for O2C finance application configuration, posting logic, integrations, and embedded controls.
• Lead requirements definition and translate Finance business needs into clear, testable functional designs and specifications.
• Partner with IT delivery teams to ensure solutions are scalable, controlled, auditable, and aligned with Finance requirements.
• Support knowledge transfer and transition enablement for O2C activities, ensuring the FAST organization can operate with clear ownership, documentation, and escalation paths.
• Create and maintain operating artifacts where documentation does not exist, including:

• • Runbooks and playbooks for daily, weekly, monthly, and close‑critical activities
  • SOPs, job aids, decision trees, and exception‑handling guidance
  • Documentation and evidence standards aligned to SOX and audit requirements
  • A sustainable documentation repository with ownership and version discipline

• Define and maintain the operating metrics and support practices needed for a scalable service model, including:

• • Definition of KPIs and metrics for KT progress, readiness, stability, and quality
  • Design and adoption of a case management / intake and logging approach to ensure support interventions are captured, categorized, and traceable

• Coordinate functional testing, UAT, release readiness, and deployment validation for finance-impacting changes.
• Ensure enhancements and projects are delivered with appropriate controls and minimal risk to close, audit, and financial reporting activities.

• Support enterprise initiatives such as entity setup, integrations, system enhancements, and transition‑related stabilization

Run – Operational Stability, Close Readiness, and Controls

• Maintain functional stability and predictable operation of O2C finance applications and related finance master data.
• Support repeatable, high-quality close outcomes through cut-off discipline, issue prevention, and timely escalation.

• Safeguard SOX compliance and audit readiness through strong system controls and disciplined execution
• Serve as the primary functional escalation point for close‑critical, audit‑impacting, or high‑risk finance system or data issues

• Partner with FAST Analysts, IT, and managed services to operate a tiered support and escalation model, including:

• • Incident and defect triage and prioritization
  • Functional root‑cause analysis and impact assessment
  • Validation of fixes prior to deployment
• Use recurring issue trends and logged intervention data to reduce repeat defects and improve stability over time

Optimize – Simplify, Standardize, and Improve

• Continuously identify opportunities to simplify configuration, reduce manual workarounds, and eliminate unnecessary complexity
• Drive standardization of finance application and finance master data patterns, controls, and usage
• Collaborate with Finance, IT, and Data teams to strengthen embedded controls and data quality
• Supporting automation, analytics, and AI readiness as outcomes of stable operations and strong data discipline
• Contribute to FAST roadmap planning, prioritization, and continuous improvement initiatives

What you'll bring

Essential skills, knowledge, and experience

• Strong functional expertise in Order-to-Cash (O2C) processes, including accounts receivable, billing, invoicing, collections, and related revenue-impacting activities.
• Hands-on experience with finance applications, JDE configuration, integrations, and data flows that support O2C processes.
• Experience supporting revenue-impacting system logic, controls, testing, and change delivery.
• Proven ability to manage issue triage, root-cause analysis, defect resolution, and validation within finance systems.
• Working knowledge of finance controls, SOX requirements, audit expectations, and financial reporting dependencies.

Communication requirements

• Communicate regularly with Finance, IT delivery teams, Data, Controls, and support partners to align priorities, resolve issues, and coordinate system changes.
• Explains complex systems, process, and revenue impacts clearly to both technical and non-technical stakeholders.
• Participates in cross-functional forums for prioritization, escalation, solution alignment, and release readiness.

Innovation / problem-solving

• Diagnoses and resolves complex system, process, and data issues that impact O2C performance, billing accuracy, revenue processes, or close readiness.
• Identifies and implements practical process and system improvements that reduce manual workarounds, recurring defects, and operational risk.
• Contributes to the optimization of finance system configurations, integrations, controls, and support practices.

Knowledge requirements

• Applied knowledge of JDE finance modules, O2C workflows, finance application support, and related configuration principles.
• Understanding of integration points, data handoffs, and downstream dependencies that affect customer billing, collections, revenue processes, and financial reporting.
• Familiarity with SOX controls, audit evidence, access considerations, segregation-of-duties principles, and control documentation.

Competence and behaviors

• Demonstrates strong analytical thinking, sound judgment, and disciplined problem solving.
• Maintains strong attention to detail for revenue-impacting configurations, issue resolution, testing, and documentation.
• Collaborates effectively across functions, manages dependencies, and influences stakeholders without relying on direct authority.
• Demonstrates ownership for system stability, operational excellence, service quality, and continuous improvement.

Education

• Bachelor’s degree in finance, Accounting, Information Systems, Business, or a related field required; advanced degree or relevant certification preferred.
• 8–12 years of experience in finance systems, JDE enablement, finance transformation, O2C operations, or a related finance technology role.
• Experience operating in global, matrixed environments and partnering across Finance, IT, Data, Controls, and managed service teams preferred.

Language skills

• Proficiency in spoken and written English and the local/native language is required.

We offer

• The probation period of 3 months and then for an indefinite period;

• Possibilities for development on a personal and professional level in one of the leading global MedTech companies;

• Package of benefits including Private medical care (Lux Med), Life Insurance, and Multisport card;

• Holiday Bonus, Annual Bonus, Newborn baby Bonus;

• Co-financing for corrective glasses and lenses;

• Benefit platform (300 PLN monthly);

• PPE program with very attractive conditions available for each employee after 3 months;

• Fully covered language courses (English or other languages according to business needs);

• Co-financing of holidays and an additional 2 days off from work annually;

• Additional extra day for a birthday!

• Recommend a friend - Referral Bonus;

• Hybrid work model;

• Great Warsaw office location - Powiśle!

#LI-Hybrid

Reasonable Accommodation

Vantive is committed to working with and providing reasonable accommodations to individuals with disabilities globally. If, because of a medical condition or disability, you need a reasonable accommodation for any part of the application or interview process, please click on the link here and let us know the nature of your request along with your contact information. Form Link

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