- Workplace
- Remote
- Type
- Full-time
- Seniority
- Manager
- Experience
- 3+ years
- Source
- RecruiterFlow
Description
HireLatam is a premier recruitment agency that places top Latin American talent in independent contractor roles in US companies. With a proven track record and a commitment to excellence, we're your trusted partner in the pursuit of career success. Our extensive network, personalized approach, and supportive guidance ensure that you're in the best hands to find your next job opportunity.
Job Title: Remote Closing Manager (100% Work From Home)
About the Client
Our Client is seeking an organized, tech-savvy, and proactive Closing Manager to lead their Transactions Department. Reporting directly to the Vice President of Sales and Marketing, this professional will supervise Closing Coordinators and Transaction Assistants while taking full ownership of real estate file accuracy, escrow communications, title coordination, and software automation. Operating full-time during U.S. business hours, this leader bridges the gap between sales, operations, accounting, and title companies to guarantee smooth, compliant, and on-time real estate closings.
Key Responsibilities
Department Leadership & Transaction File Compliance
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Supervises, trains, and holds Closing Coordinators and Transaction Assistants accountable for accuracy, data entry timelines, and daily workflow execution.
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Collects, reviews, and audits all transactional documentation for every home sale and lot conveyance, ensuring 100% completeness and compliance with state real estate requirements (e.g., Oregon State standards).
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Audits, closes out, and balances transaction files, reviewing Final Settlement Statements for accuracy before handing files off to the Accounting Department.
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Manages the annual file archival process and maintains organized, standardized real estate record-keeping systems.
Title, Escrow & Closing Operations
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Coordinates directly with title and escrow companies regarding closing dates, earnest money, project statuses, land acquisitions, and lot takedown escrows.
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Obtains and prepares all final closing documentation for buyer signatures, verifies closing statements, sends commission demands, and assists with notarization requirements.
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Processes change orders, price modifications, sales releases, and ratifies Addendum Change Orders in enterprise management software (Mark Systems) on the same business day received.
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Monitors new community openings and initial community closings to ensure standardized operational procedures are established.
Financial Reporting, Software & Legal Administration
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Tracks and accounts for buyer sales incentives, maintains the projected closings spreadsheet, and calculates quarterly agent bonuses.
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Prepares and reconciles weekly, monthly, and ad-hoc closing reports for Operations and Executive leadership teams.
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Administers enterprise management software and transaction databases, continually identifying opportunities to automate workflows and eliminate manual bottlenecks.
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Supports administrative functions regarding building leases, HOA creation, CCR implementation, promissory notes, lot purchase agreements, and Notice of Completion recordings.
Qualifications, Skills, and Key Competencies
Required Qualifications
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Real Estate Transaction Experience: 3+ years of experience in real estate closing management, transaction coordination, escrow administration, or homebuilder sales operations.
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Real Estate Regulatory & Filing Knowledge: Solid understanding of real estate filing requirements, title/escrow processes, settlement statements, and state compliance frameworks.
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Software & Database Proficiency: Highly tech-savvy with experience operating real estate enterprise software (e.g., Mark Systems or similar builder/real estate ERPs) and advanced spreadsheets.
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Team Supervision & Accountability: Proven ability to lead, mentor, and manage transaction assistants and closing coordinators in a fast-paced environment.
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Advanced English Communication: Excellent written and verbal English skills to collaborate effectively with executives, title officers, sales teams, and legal entities.
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Problem-Solving & Multi-Tasking: Strong analytical mindset capable of resolving transactional roadblocks, auditing financial figures, and balancing multiple projects fluidly.
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Schedule Alignment: Full availability to work Monday through Friday, 8:00 AM – 5:00 PM U.S. business hours.
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Remote Infrastructure Setup: Dedicated quiet home office, personal computer, professional headset, and high-speed, reliable internet.
Preferred Qualifications
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Prior experience working directly with residential homebuilders, land developers, or multi-community real estate firms.
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Hands-on experience with Mark Systems software or specialized real estate construction and sales platforms.
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Active Notary Public license or willingness to obtain notary certification.
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Knowledge of HOA setup, CCR drafting support, and land acquisition escrow workflows.
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Competitive USD Compensation: $2,600 USD monthly salary paid directly in USD.
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High-Impact Operational Leadership: Direct oversight over company-wide closing operations and software database workflows.
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Cross-Functional Executive Exposure: Strategic collaboration with Sales, Marketing, Accounting, Purchasing, and Executive leadership.
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100% Remote Infrastructure: Dedicated full-time engagement executed remotely from Latin America.
Application Disclaimer: Please Read Before Proceeding
To ensure a fair and efficient hiring process, all applications must meet the mandatory requirements listed in the job description.
Voice/Video Recording is REQUIRED
Your application CANNOT be considered without a voice or video recording. It must be at least 30 seconds long and in English. Submissions in any other language or missing a recording will be automatically disqualified.
Mandatory Knockout Questions
Each application includes knockout questions designed to verify minimum qualifications required by the client. If you answer "NO" to any of these, you will be immediately disqualified from the hiring process for not having the experience requested for the role. Please note that the citizenship question is also a knockout if you answer "YES" as we are only able to hire Latin American talent based in Latin America.
Apply Wisely
To maintain fairness, please apply to no more than three jobs and only if you fully meet the listed qualifications. Applying to roles you don’t qualify for will not improve your chances and may affect future applications.
Check Your SPAM Folder
All important updates will be sent via email, so be sure to check your inbox and spam/junk folders to avoid missing any communication.
We appreciate your interest and look forward to reviewing your application!