Accounts Payable Clerk

Position Description and Purpose: 

Founded in 1923 and headquartered in Grand Rapids, Michigan, Roskam Foods is a leading contract manufacturer that partners with world-renowned food brands, retailers, and food service providers to produce a myriad of frozen, refrigerated and shelf-stable products. We’re a scaled, diversified operation with over 2 million square feet of manufacturing and 50 production lines across 8 facilities in the U.S. and Canada. We believe in the power of purpose-driven leadership to generate value for all. And we’re on a mission to optimize the potential of our people and brands. We are passionate about multiplying possibilities for our employees and our partners. 

Roskam Foods produces and packages food products with the goal of consistently meeting and exceeding customer expectations for quality, safety, and wholesomeness.

Key Essential Functions/Duties:

Invoice Processing

• Review, code, and enter vendor invoices accurately and timely into the AP system (Medius).
• Verify invoice details, pricing, quantities, and supporting documentation.
• Perform three-way matching between purchase orders, receiving documents, and vendor invoices.
• Research and resolve invoice discrepancies, pricing variances, and receiving issues.

Vendor Maintenance and Support

• Maintain accurate vendor master data including addresses, payment terms, tax information, and banking details.
• Assist vendors with payment status inquiries and account reconciliations.
• Support vendor onboarding and collection of required documentation.

Payment Processing

• Prepare invoices for approval and payment in accordance with company policies and Delegation of Authority requirements.
• Assist with weekly payment runs including ACH, wire transfers, and checks.
• Maintain payment documentation and supporting audit trails.

Account Reconciliations

• Reconcile vendor statements and investigate outstanding balances.
• Assist with monthly accounts payable aging reviews.
• Ensure open invoices and credits are resolved on a timely basis.

Month-End Close Support

• Assist in the preparation of month-end accruals and account reconciliations.
• Support accounts payable close activities to ensure liabilities are recorded in the appropriate accounting period.
• Provide requested documentation for internal and external audits.

Compliance and Internal Controls

• Adhere to established accounting policies, procedures, and internal controls.
• Support compliance with sales tax, 1099 reporting, and record retention requirements.
• Maintain confidentiality of company and vendor information.
• Escalate unusual transactions, duplicate invoices, or control concerns promptly.

Continuous Improvement

• Identify opportunities to improve accounts payable processes, workflow efficiency, and system utilization.
• Support accounts payable automation initiatives and process enhancement projects.
• Participate in ERP and accounting system improvement activities.

Education/Experience/Skills/Qualifications:

• High school diploma or equivalent required; associate’s degree in accounting, Finance, or a related field preferred.
• 1 to 3 years of experience in Accounts Payable, Accounting, or related finance function.
• Strong data entry accuracy and attention to detail.
• Proficiency in Microsoft office applications, especially Excel.
• Excellent organizational and time management skills.
• Strong verbal and written communication skills.
• Ability to manage multiple priorities and deadlines.
• Experience with ERP systems such as Dynamics 365, SAP, Oracle, NetSuite or similar preferred.
• Experience with Medius or similar AP automation platform preferred.
• Experience in a manufacturing or food manufacturing environment preferred.
• Familiarity with three-way matching and purchasing order processing preferred.
• Knowledge of 1099 reporting requirements preferred.
• High attention to detail
• Accountability
• Customer service oriented
• Good problem solving skills
• Great teamwork and collaboration
• Has a process improvement mindset
• Is adaptable to changing priorities

Roskam Foods offers a competitive compensation package that includes medical, dental, and vision benefits, tuition reimbursement, life and disability insurance, and a 401 (k) plan with company match.

AAP/EEO Statement: Roskam Foods is a recognized veteran-friendly and equal opportunity employer.

We are excited to introduce you to all that Roskam has to offer—from the many valuable benefits to programs that support your lifestyle needs and opportunities for professional development. Roskam is an equal opportunity employer.