- Location
- Jersey
- Type
- Full-time
- Source
- Pinpoint
Description
Executive & Team Assistant
Application Deadline: 4 October 2026
Department: Operations
Employment Type: Full Time
Location: Jersey
Reporting To: Chief Executive Officer
Description
The Executive & Business Support Coordinator provides high-quality executive assistance and administrative support to the Chief Executive Officer.
The primary focus of the role is to ensure the CEO is effectively supported through proactive diary management, meeting coordination, stakeholder liaison and day-to-day administrative support.
In addition, the postholder will provide shared administrative support across Digital Jersey and be cross-trained in Events, the Hub and DJX operations to provide practical support and operational cover during busy periods and staff absence.
The role is primarily focused on executive support and coordination. The postholder may provide administrative support across wider organisational activities where required but does not hold functional ownership or responsibility for strategic planning, organisational leadership, governance management, company secretarial duties, HR management or project delivery.
Key Responsibilities
- Proactively manage the CEO's diary, commitments and scheduling.
- Coordinate internal and external meetings on behalf of the CEO.
- Act as a key point of contact for stakeholders engaging with the CEO.
- Prepare meeting materials and briefing information as required.
- Track actions and follow-up requirements arising from meetings.
- Support the CEO in managing competing priorities and commitments.
- Handle confidential and sensitive information with appropriate discretion and professionalism.
- Assist colleagues with general administrative tasks.
- Coordinate meetings, workshops and internal activities.
- Support document formatting and preparation.
- Maintain agreed trackers, records and administrative documentation.
- Assist with information collation and basic reporting.
- Provide practical support during periods of high workload.
- Schedule meetings and manage invitations.
- Book meeting rooms and coordinate catering.
- Support travel and logistical requirements where required.
- Circulate approved papers prepared by others.
- Maintain attendance records and other agreed meeting records and administrative documentation.
- Coordinate day-to-day office administration activities.
- Support meeting room management and workspace coordination.
- Manage office supplies and routine workplace requirements.
- Act as a first point of contact for routine office issues.
- Escalate facilities and maintenance matters to the appropriate colleague or supplier.
- Support health and safety administration where required.
- Undertake cross-training across Digital Jersey's Events, Hub and DJX operations.
- Provide operational cover during annual leave, absence and busy periods.
- Support event delivery including registrations, attendee management and room preparation.
- Provide front-of-house support for events and visitors.
- Assist with venue set-up and operational activities.
- Support routine Hub and DJX administrative activities.
Skills, Knowledge and Expertise
- Previous experience in administration, coordination, executive support, office support or business support.
- Excellent organisational and time management skills.
- Strong written and verbal communication skills.
- Ability to manage multiple priorities and deadlines.
- High level of discretion and professionalism.
- Strong Microsoft 365 skills.
- Ability to work independently while supporting a wider team.
- Confidence and professionalism when dealing with a range of internal and external stakeholders.
- A flexible and collaborative approach, with a willingness to provide practical support across different areas of the organisation.
- Experience supporting senior leaders
- Experience supporting meetings and events
- Experience working within a membership, charity or public sector environment
- Experience with CRM, finance or event management systems
What We Offer
- High visibility, autonomy, and influence
- A mission‑driven organisation with real economic impact
- Competitive salary and benefits (dependent on experience)
Our benefits package includes:
- Private medical and dental insurance
- Generous pension contributions
- 30 days' annual leave
Please note this is not an extensive list of benefits.
If you would like to arrange an informal chat about the role, please contact Tony Moretta - [email protected]
Skills
Strategic Planning
