Information Coordinator

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At Parsons, you can imagine a career where you thrive, work with exceptional people, and be yourself. Guided by our leadership vision of valuing people, embracing agility, and fostering growth, we cultivate an innovative culture that empowers you to achieve your full potential. Unleash your talent and redefine what’s possible.

 

Job Description:

Position Overview

Parsons are seeking an organized and detail-oriented Information Management Coordinator to support information management and quality assurance activities across major infrastructure projects. The successful candidate will be responsible for managing project information through Autodesk Forma, Morta and SharePoint, maintaining accurate records, supporting document and data workflows, and conducting random quality audits to verify compliance with project requirements and Company Policy.

Key Responsibilities

Information Management

• Coordinate the creation, submission, review, approval, and tracking of project information within Forma and Morta.
• Maintain accurate project registers, trackers, workflows, and information delivery records.
• Ensure documents and data are correctly classified, named, versioned, and stored in accordance with project procedures.
• Monitor information exchanges, submissions, review status, approvals, and outstanding actions.
• Support project teams in uploading, retrieving, reviewing, and managing information through the required systems.
• Check that project information is complete, current, traceable, and accessible to authorized users.
• Maintain information delivery schedules, responsibility matrices, action logs, and other project-control records.
• Coordinate with design and project management, design engineers, construction, quality, and document-control teams to resolve information issues.
• Assist with the implementation and continuous improvement of information-management procedures and workflows.
• Prepare periodic reports and dashboards showing information status, overdue actions, quality trends, and compliance performance.

Forma and Morta Governance

• Act as the day-to-day coordinator for project workflows within Forma and Morta.
• Configure and maintain project trackers, forms, templates, workflows, permissions, and data fields as required.
• Support the integration and reconciliation of information between project systems and common data environments.
• Identify duplicate, incomplete, obsolete, or incorrectly assigned records and coordinate corrective action.
• Provide basic user guidance and support to project personnel using the applications.
• Escalate system issues, access problems, and workflow deficiencies to the Information Manager or relevant system administrator.
• Contribute to the development of standardized templates and reporting tools across Parsons projects.

Quality Audits

• Plan and conduct random quality audits of project information, records, and workflows.
• Verify compliance with project information requirements, document-control procedures, naming conventions, metadata requirements, and approval processes.
• Review samples of documents, forms, records, trackers, and submissions for accuracy, completeness, consistency, and traceability.
• Record audit findings, categorize nonconformities, and identify recurring issues or trends.
• Issue audit reports and maintain an audit action register.
• Follow up with responsible teams to confirm that corrective actions have been completed.
• Support root-cause analysis and recommend improvements to prevent repeated errors.
• Maintain auditable evidence of completed checks and corrective actions.

Required Qualifications

• Bachelor’s degree or diploma in Information Management, IT, Engineering, Construction Management, Business Administration, Document Control, or a related field.
• Minimum of 6 years of experience in information coordination, document control, project administration, quality assurance, or a related role within the engineering, construction, or infrastructure sector.
• Familiarity with ISO 19650 information-management principles.
• Practical experience using Autodesk Forma and Morta, or comparable construction information-management and common data environment platforms.
• Knowledge of BIM and common data environment processes.
• Strong understanding of document-control principles, information workflows, version control, and data quality.
• Experience conducting audits, inspections, compliance checks, or quality reviews.
• Strong Microsoft Office skills, particularly Excel, Word, PowerPoint, and Outlook.
• Excellent written and verbal communication skills.
• Strong organizational skills and attention to detail.
• Ability to manage priorities and meet deadlines in a fast-paced project environment.

Preferred Qualifications

• Experience working on large-scale infrastructure, transportation, utilities, buildings, or civil engineering projects.
• Experience with BIM 360, ProjectWise, Aconex, SharePoint, or similar platforms.
• Knowledge of quality-management systems and audit practices.
• Experience preparing dashboards, reports, registers, and performance metrics.
• Relevant professional certification in document control, information management, quality management, BIM, or project management.

Core Competencies

• Information and document management
• Data accuracy and validation
• Quality auditing and compliance
• Digital-system coordination
• Problem-solving and analytical thinking
• Communication and stakeholder coordination
• Planning and organization
• Confidentiality and professional judgment
• Continuous improvement
• Teamwork and collaboration

Key Performance Indicators

Success in this role will be measured by:

• Accuracy and completeness of project information records.
• Timely processing and tracking of submissions and approvals.
• Compliance with project information management procedures.
• Completion of scheduled random quality audits.
• Timely closure of audit findings and corrective actions.
• Reduction in recurring information and data-quality issues.
• User adoption and effective use of Forma and Morta workflows.
• Quality and reliability of project reports and dashboards.

Parsons equally employs representation at all job levels no matter the race, color, religion, sex (including pregnancy), national origin, age, disability or genetic information.

We truly invest and care about our employee’s wellbeing and provide endless growth opportunities as the sky is the limit, so aim for the stars! Imagine next and join the Parsons quest—APPLY TODAY!

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