Procurement Specialist

Azelis Spain is part of the Azelis Group and has its headquarters in Barcelona, and the industries we serve include among other Nutraceuticals, Food & Nutrition, Agricultural & Environmental Solutions, Pharma & Healthcare, Personal Care, Case, Rubber & Plastic Additives, Homecare & Industrial Cleaning, Lubricants & Metal Working Fluids, Chemical Industries and Fine Chemicals.

We are currently seeking a Procurement/ Purchasing Specialist for our department of Nutraceuticals within Solchem /Azelis Spain.

This role will be based in Barcelona.

The Procurement Specialist supports the supply planning & procurement team by coordinating purchasing activities, suppliers communications, managing documentation, and ensuring timely and cost-effective receipt of goods. Ensures delivery of goods at the right place and time. The role focuses on operational efficiency, compliance, and accurate documentation to support organizational objectives.

Main Accountabilities

Daily work:

• Manage purchases of raw materials, packaging materials, and services.
• Request and negotiate quotes with suppliers via email and telephone: request quantities and prices.
• Process orders and follow up afterward.
• Request and process samples from suppliers.
• Enter orders into system upon arrival at the warehouse.
• Invoice raw materials and services from suppliers.
• Maintain an up-to-date database of suppliers and items.
• Prepare and/or update bills of materials.
• Production: manage the procurement of necessary materials and services (process orders) and ship raw materials and packaging materials to the manufacturer. Enter production into system once received at our warehouse or at the customer's site.
• Generate packaging orders for production and subsequently close and enter stock into system.
• Process analytical requests with various laboratories.

Optimal logistics service to principals & customers:

• Ensure proper follow up of order pipe. Trrack deviations and maintain dates and data.
• Take care of import arrangement where applicable.
• Handle any inquiries related to orders and order documentation from principals, forwarders, customs and warehouses.
• Verify invoices against purchase orders and delivery notes. Ensure on-time invoice matching, raise credit notes/adjustments.
• Assist with supplier onboarding, documentation collection, price list recording.

Continuous process optimization and excellent teamwork:

• Provide regular feedback to process owners and key users to enable operational excellence, efficiency and effectiveness.
• Act as back-up within the Procurement team as required.

KPIs

• Order accuracy %
• Automation and tool adoption index
• Punctuality of invoice matching

• Response and resolution time
• Reduction in recurring customer and principal issues

Experience & Skills

• Proven experience in procurement and /or supply chain
• Excellent organisational skills, attention to detail and autonomy.
• Time management and priotization.
• Collaboration and teamwork
• Understanding of customer, supplier and market dynamics and requirements.
• Advanced level in English.

Education

• Bachelor’s degree in Supply Chain or equivalent.
• 3+ years of experience in procurement, or related roles
• Advanced level with Microsoft Excel
• Experience using SAP/ Microsoft D365 or similar ERP system is a plus

COMPENSATION & BENEFITS

• Competitive salary package including teleworking