Billing Specialist

IMEG is hiring a Billing Specialist in Manhattan, NY. In this role, you will serve as the primary liaison between assigned teams and the Accounting Department, with primary responsibility for billing and accounts receivable monitoring.

You will work closely with client executives and assigned team members to support accurate project setup, billing, collections, and commercial communication. This role also supports timesheet and expense review, sub consultant invoice processing, and ongoing coordination with teams and clients.

What You'll Do

• Assist teams with project initiation and setup in Vision, ensuring commercial contract terms and contacts are accurate

• Review new project contracts for unusual terms or structure that may affect billings

• Request billing information from team members and review it for accuracy and completeness

• Prepare monthly client billings for team projects, reviewing each for accuracy and completeness

• Monitor team accounts receivable and follow up with team members and/or clients on amounts not paid within terms

• Manage communication and correspondence to and from clients regarding commercial matters

• Build professional working relationships with client executives and other assigned team members

• Review and approve team member timesheets and expense reports

• Enter sub consultant invoices, track payment terms, and approve invoices for payment when due

• Meet with assigned teams at their primary office location at least two times a year

• Maintain confidentiality of all corporate, personnel and project/client related material​

What You'll Bring

• 2-year post-high school education

• Experience in the engineering and/or the construction industry is preferred

• Strong interpersonal skills

• Strong bookkeeping background

• Has customer service abilities and attitude

• General understanding of electronic billing

• Ability to read contracts and follow contract requirements regarding commercial terms

• Strong attention to detail and organizational skills

• Able to adapt to a fast-paced environment

• Prior billing experience and knowledge of Deltek-Vantagepoint or similar software is preferred but not required

• Proficient in Microsoft and MS Office Suite including but not limited to Word, Excel, Excel, and Outlook

• Ability to travel up to 10% with occasional overnight stays

Why IMEG
We put people at the center of who we are, creating positive outcomes for people, communities, and our planet. As a 100% employee-owned firm, every team member shares in that mission as an owner.

• Employee ownership (ESOP) with a 3% to 6% company contribution, plus year-end profit sharing

• Work that scales: support employee-owners across 100+ offices nationwide

• Dress for Your Day flexibility (wear what fits your day)

• Generous time off, including 6 paid holidays and 3 additional floating holidays

• Medical, dental, and vision coverage starting day one, with preventive care at 100%, a $50/month wellness credit, and a Calm subscription

State of New York Salary Range: $66,000 - $72,800

Minimums and maximums may vary based on location. Individual pay will be based on several factors including experience, knowledge, skills, and abilities of the applicant. Other rewards may include annual bonuses and stock ownership options. In addition, IMEG Corp. provides a variety of benefits to employees, including health insurance coverage, an employee wellness program, life and disability insurance, a retirement savings plan, paid holidays, and paid time off (PTO). This information is being provided in compliance with local laws. Additional information regarding employee benefits may be found on our company website at www.imegcorp.com

Bring Your Career to IMEG
Apply today to join IMEG and build your career in a role that supports client service, financial accuracy, and business partnership at a 100% employee-owned firm.

IMEG, an employee-owned corporation, is committed to investing in employees’ futures through professional development programs and opportunities for career advancement. We offer a comprehensive benefits package including generous PTO, flexible schedule, and assistance with tuition reimbursement. Additionally, employees are eligible to enroll in health, dental, vision, and life insurance on their first day of employment.

Want to learn more about IMEG and our other amazing career opportunities?  Please visit https://www.imegcorp.com/careers/. 

IMEG is committed to providing equal employment opportunities in all employment practices, without regard to race, color, religion, sex (including sexual orientation or gender identity), gender, national origin, disability, age, genetic information (including family medical history), parental status (including pregnancy, childbirth or related medical conditions including lactation), ethnic origin, hair type (including hairstyle or hair texture), citizenship status, marital status, military service, veteran’s status, political affiliation, non-merit-based factors, or any other characteristic protected by law. In accordance with antidiscrimination law, it is the purpose of this policy to put into effect these principles and mandates. IMEG prohibits discrimination and harassment of any type. IMEG conforms to the spirit as well as to the letter of all applicable laws and regulations.

All applicants have the right to request access, correction, and deletion of their personal information from our system. In order to make a request, please email [email protected].