- Location
- Warsaw, Poland · Warsaw, Mazowieckie, Poland
- Workplace
- Remote, Onsite
- Type
- Full-time
- Department
- Talent
- Experience
- 2+ years
- Source
- Greenhouse
Description
WHAT IS BOX?
Box (NYSE:BOX) is the leader in Intelligent Content Management. Our platform enables organizations to fuel collaboration, manage the entire content lifecycle, secure critical content, and transform business workflows with enterprise AI. We help companies thrive in the new AI-first era of business. Founded in 2005, Box simplifies work for leading global organizations, including JLL, Morgan Stanley, and Nationwide. Box is headquartered in Redwood City, CA, with offices across the United States, Europe, and Asia.
By joining Box, you will have the unique opportunity to continue driving our platform forward. Content powers how we work. It’s the billions of files and information flowing across teams, departments, and key business processes every single day: contracts, invoices, employee records, financials, product specs, marketing assets, and more. Our mission is to bring intelligence to the world of content management and empower our customers to completely transform workflows across their organizations. With the combination of AI and enterprise content, the opportunity has never been greater to transform how the world works together and at Box you will be on the front lines of this massive shift.
WHY BOX NEEDS YOU
As a Recruiting Coordinator, you will play a critical role in our recruiting team, ensuring a best-in-class hiring process from start to finish. You will manage scheduling, logistics, and communications, working closely with recruiters, hiring teams, and candidates from both inside and outside Box. By owning the candidate-facing details that shape how people see our brand, you'll help “blow our candidates' minds” and support Box's growth. Beyond the interview process, you will welcome candidates when they come onsite and support our recruiting events and the activities that bring our office culture to life. This role suits someone who cares about people, is highly organized, and is comfortable juggling a lot at once.
WHAT YOU'LL DO
- Schedule and coordinate phone, virtual, and onsite interviews and feedback sessions for the Poland and EMEA recruiting teams, working across multiple time zones and making sure every participant knows what to expect.
- Maintain recruiting calendars and stay ahead of scheduling conflicts, sorting them out before they reach the candidate or the hiring team.
- Welcome candidates in Warsaw ahead of their onsite interviews, and represent Box Poland both internally and externally.
- Build trust-based partnerships with recruiters, hiring teams, and candidates, working across teams to keep the hiring process efficient and high quality.
- Manage a high volume of competing priorities with professionalism, empathy, and sound judgment, keeping the candidate experience front and center at every step.
- Support the opening and management of requisitions, and pitch in on wider recruiting work including sourcing, managing inbound applicants, and processing offers.
- Own the internal mobility process end to end, acting as the main point of contact for internal candidates and handling their offers with care and discretion.
- Become the go-to expert on our recruiting tools, including Greenhouse, ModernLoop, Google Calendar, Workday, and whatever else we add as the stack evolves.
- Partner on team projects at both local and global level, agreeing milestones with your manager, delivering them on time, and showing up engaged at weekly stand-ups, team meetings, and 1:1s.
WHO YOU ARE
We are an AI-first company. This means you approach your work with a growth mindset and find ways to leverage AI to help make faster, smarter decisions that will 10X your impact at Box.
- 2+ years of experience in coordination, talent operations, guest services, people operations, or program management
- Genuinely passionate about process — you find satisfaction in making things run smoothly
- Detail-oriented and patient, with the emotional intelligence to work effectively across diverse teams and time zones
- An exceptional communicator, both written and verbal, who can adapt your style to any audience
- Highly organized and reliable under shifting priorities, with the judgment to know what needs attention first
- Equally effective working in-person and remotely, across a distributed and global team
- Proficient with calendar, collaboration, and virtual meeting tools — you pick up new systems quickly
- Calm under pressure and comfortable with ambiguity — you adapt fast and bring steadiness when things get busy
Percentage of Time Spent:
- 70% scheduling and coordination
- 15% documentation of processes
- 15% meetings
Methodology
- Applicant Tracking System - Greenhouse
- Scheduling Tool - ModernLoop
- Technical Assessments - CoderPad
- Human Resource Information System - Workday
BENEFITS
Check out the overview of Life at Box which include general perks and benefits.
Box lives its values, with community and in-person collaboration being a core part of our culture. Boxers are expected to work from their assigned office a minimum of 3 days per week. Your Recruiter will share more about how we work and company culture during the hiring process.
At Box, we believe unique and diverse experiences benefit our culture, our products, our customers, our company, and our world. We aim to recruit a passionate, high-performing workforce that reflects the world we live in. If you are head-over-heels about this role but unsure if you meet all the requirements, we encourage you to apply!
EQUAL OPPORTUNITY
We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, disability, and any other protected ground of discrimination under applicable human rights legislation.
For details on how we protect your information when you apply, please see our Personnel Privacy Notice.
For more details on how Box Poland protects your information, please see our Supplemental Personnel and Candidate Privacy Notice.
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