Receptionist

Description

ORGANIZATIONAL UNIT: 477-Fund- Employment & training

SUPERVISOR: 477 Director/ Assistant Director 

FLSA: Non - Exempt

SALARY RANGE: $14.00- $18.00

ALL FULL TIME POSITIONS:     In addition to your pay, your salary also includes Medical, Dental and Vision Insurance. The Biweekly deduction from employee paycheck is $40.00 for Employee Only, $95.00 Employee plus Children, $120.00 Employee plus Spouse, and $140.00 Employee plus family.  

CPN Workforce services personnel may be assigned to provide services to clients of all ages including but not limited to Indian Children and will require a criminal history background screening. 

JOB SUMMARY: Greet and direct incoming applicants, on-going participants, and other visitors to appropriate personnel or department for assistance. Maintain multi-line switchboard. Process incoming and outgoing mail. Maintain computer software tracking system for requisitions and other services provided. 

CPN Workforce services personnel may be assigned to provide services to clients of all ages including but not limited to Indian Children and will require a criminal history background screening. 

ESSENTIAL FUNCTIONS: 

• Greet people as they come in,
• Maintain visitors/participants sign in log. 
• Determine who visitors need to see, give directions and/or announce to counselors accordingly.
• Manage multi-line phone, transfer calls and/or take messages as appropriate. 
• Process incoming & outgoing mail.
• Manage tracking of requisitions, fuel vouchers, and other items utilizing a Microsoft software program.  
• Maintain basic office machines such as fax and copier.
• Oversee departmental office supplies. 

KNOWLEDGE, SKILLS, AND ABILITIES:

• Keep track of staff availability; update IN/OUT tracking mechanism.
• Review newspaper articles; Copy & distribute articles pertaining to Employment, Training, Job Opportunities plus any articles relating to Tribal operations. 
• Light typing duties to include but not limited to requisitions and various other tasks. 
• Other duties as assigned.

MINIMUM QUALIFICATIONS: 

• Pleasant speaking voice with good communication skills. 
• Familiar with computer keyboard, word processor, and/or typewriter. 
• Must possess a reasonably clear driving record as required to be eligible to drive tribally insured vehicles.

PHYSICAL REQUIREMENTS:

• Repetitive work at the computer. 
• Some bending and stretching.
• Light lifting for file management and miscellaneous clerical office needs.

WORKING CONDITIONS:

• Office environment with some travel to satellite offices and/or for training.
• May transport clients in tribal vehicle for business purposes.

Note: The above statements are intended to describe the general nature and level or work performed by an employee in this position. These statements are not to be construed as an exhaustive list of all responsibilities, duties, and skills required of employees in this position.