Middle School Administrative Assistant

Description

Savannah Christian Preparatory School is seeking a professional, welcoming, and highly organized Administrative Assistant to serve our Middle School.  This individual will play a critical role in fostering a positive environment for families, staff, and visitors. The ideal candidate will balance exceptional interpersonal skills with diligent data management and administrative support.

Key Responsibilities

• Reception & Communication: Manage a multi-line phone system.
• Visitor Management: Warmly greet all visitors.
• Data Integrity: Maintain and update student and family contact information within the school’s database to ensure seamless communication across the institution.
• Mail & Logistics: Coordinate all incoming and outgoing mail.
• Office Stewardship: Maintain a clean, organized, and professional atmosphere in the front office and student workspace areas.
• Administrative Support: Assist the Middle School with data entry, filing, and special projects as assigned.

Requirements

• Education: High School Diploma or equivalent required.
• Experience: 3+ years of administrative experience is preferred, though we are willing to train the right candidate with a strong service background.
• Technical Proficiency: Skilled in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and Adobe Acrobat. Experience with school-specific databases (e.g., Blackbaud) is a plus.
• Interpersonal Excellence: Ability to communicate with courtesy and professionalism when interacting with co-workers, parents, and students.
• Operational Skills: High attention to detail, strong typing/data entry speed, and the ability to multi-task in a fast-paced environment.
• Reliability: Consistent and punctual attendance is an essential function of this role to ensure office coverage.

Core Competencies

• A servant-leader heart with a commitment to the mission of SCPS.
• Ability to remain calm and professional under pressure.
• Discretion when handling sensitive or confidential family information.

Physical Requirements & Working Conditions

• Manual Handling: Must be able to frequently lift, carry, and move mail and packages weighing up to 25 pounds (e.g., boxes of paper, supplies, or incoming deliveries).
• Stationary & Mobile Tasks: Ability to remain in a stationary position for extended periods while operating the phone system/computer, as well as the ability to move throughout the office and campus to distribute mail or escort visitors.
• Visual & Auditory: Specific vision abilities required include close vision for data entry; auditory ability to hear and respond to phone calls and in-person inquiries in a busy office environment.
• Dexterity: Sufficient finger and hand dexterity to operate a computer keyboard, multi-line phone, and other office equipment.