Senior Procurement Specialist (EMEA Operations)

Overview

Due to ongoing growth in Geosyntec's EMEA operations, we are seeking a dynamic and driven Senior Procurement Specialist to provide purchasing and administrative support to Practitioner and Corporate teams, and exceptional customer service in support of the firm by assisting in proposal support, small business plan preparation, the development and implementation of procurement processes and policies, and helping in completing customer registration requests. We'd ideally like this position to be located near one of our regional offices in Manchester or Stockholm, but we're also happy to consider a fully remote setup for the right candidate. Reporting to our Procurement Manager in the United States, you will collaborate with project teams in the UK & Ireland, Sweden, Spain, Portugal, Finland, the Middle East and Australia. 

Essential Duties and Responsibilities

• Lead and support complex procurement activities, including the preparation, negotiation, execution, and closeout of subcontracts, purchase orders, and supplier agreements, ensuring compliance with client requirements, Company policies, and applicable regulations.
• Serve as a trusted advisor to project teams and corporate stakeholders, providing guidance on procurement strategy, supplier selection, contract structuring, risk mitigation, procurement processes, and issue resolution.
• Maintain and continuously improve procurement systems, procedures, controls, and documentation, including the Supplier and Purchasing System, ERP platforms, SharePoint resources, supplier registration processes, and related tools.
• Coordinate procurement documentation and records to support audits, CPSRs, risk assessments, small business reporting, accounting reviews, and regulatory compliance requirements.
• Develop, deliver, and maintain procurement training, guidance, and best-practice resources for internal stakeholders and procurement staff.
• Collaborate with Operations, Accounting, Accounts Payable, Legal, and project teams to ensure effective procurement execution, vendor management, invoice resolution, supplier onboarding, and contract administration.
• Drive continuous improvement initiatives by identifying process gaps, enhancing workflows, improving reporting and data analytics, and optimizing procurement systems and supplier management programs.
• Monitor procurement performance and accountability through established KPIs, including procurement cycle times, supplier onboarding metrics, approval processes, and documentation quality standards.
• Provide mentorship and subject matter expertise to project teams and junior staff, supporting successful procurement outcomes and organisational objectives.

 

Education and Licensure

• A bachelor's degree in business, or a related field of study (preferred)
• Professional procurement certification or designation (e.g., MCIPS) or equivalent (desirable but not essential)

Skills, Experience and Qualifications

• At least 3 years (5+ desirable) of supply-chain or procurement related experience (required)
• Experience working in professional services (desirable) 
• Experience working with automated purchasing systems or Enterprise Resource Planning (ERP) systems such as SAP, Oracle, Infor, Deltek CostPoint, COUPA (required)
• Ability to remain motivated even when performing repetitive tasks. (required)
• Experience in Excel with creating and manipulating pivot tables and VLOOKUP. (preferred)
• Foundational understanding of AI concepts such as machine learning, optical character recognition (OCR), and intelligent data extraction, particularly as applied to invoice processing, contract analysis, or supplier data management. (preferred)
• Excellent communication skills, and the ability to interface effectively with internal management as well as outside customers including suppliers and contracting officers. 
• Ability to aid in the development of effective presentations and to support training on procurement system related topics to internal staff and client officials.
• Establish and maintain outstanding interpersonal relationship skills.
• Exercise good organisational and time management skills