DEPUTY CITY CLERK (PROMOTIONAL)

PROMOTIONAL ONLY

Job Summary:
Under general supervision, assists the City Clerk and Assistant City Clerk with professional, technical, and administrative duties; conducts research, special surveys, studies, and analysis. Acts on behalf of the City Clerk and Assistant City Clerk in his or her absence. Performs related duties as required.The duties listed below are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to this class.

Essential Job Functions

• Responsible for the processing of all City Council related documents, including resolutions, ordinances, minutes, contracts/agreements and Capital Improvement Projects (CIP) projects. 
• Assists with the file maintenance indexing, and retention of minutes, resolutions, ordinances, agreements and other official City documents. 
• Responsible for processing appropriate City documents for recordation with the County Recorder and maintaining the original recorded documents upon return to the City. 
• Responsible for the publication of all adopted ordinances, public hearing notices, and bid notices as prescribed by law. 
• Maintains the City's Municipal Code by forwarding ordinances to the publishing company and distributing the quarterly supplements. 
• Prepares the City Council agenda and packets for the City Council meetings. 
• Processes claims against the City, subpoenas, and Public Records Act requests. 
• Responsible for the processing of Statements of Economic Interest for designated employees and commissioners pursuant to the Political Reform Act. 
• Compiles, researches, and organizes data and information and prepares reports. Provides general information to City Councilmembers, employees, and the public regarding City policies and procedures, the Municipal Code, and other related areas. 
• Assists with the conduction of municipal elections. 
• Attends City Council meetings, and other City meetings in the absence of the City Clerk; executes documents in the absence of the City Clerk. 
• Conducts bid openings. 
• Administers Oaths of Office. 
• Maintains personnel, payroll, equipment, activity, and other departmental procedural records. 
• Drives to off-site city buildings and other locations as required.

Knowledge, Skills, and Abilities:

Knowledge of:
Principles, practices, and techniques related to the functions of the City Clerk's Office, including public records management, document imaging, and agenda preparation; applicable federal and state laws and regulations, such as the Political Reform Act, the Brown Act, and the Public Records Act; and research methods, procedures, and analysis techniques. 

Skills: 
Keyboarding (typing) skills at a minimum of 50 words per minute. Proficiency in operating standard office equipment and using personal computer software programs as required. 

Ability to: 
Prepare reports and communicate effectively both orally and in writing; perform a multitude of tasks and be able to work independently with minimal supervision; and supervise staff.

Education and Experience Guidelines:
Qualifying for consideration in the selection process will be based on the description listed above under Knowledge, Skills, and Abilities, along with a combination of the Education and Experience requirements described below. 

Education:
Associate of Arts Degree, or equivalent from an accredited college or university, or specialized coursework in business administration or a related field. 

Experience:
Three (3) years of increasingly responsible clerical experience involving public contact.  Experience working for a city or other governmental agency is highly desirable. 

Physical Requirements:
This position requires extensive and repetitive physical activity involving the arms, wrists, and hands, including writing and keyboard use. It also requires the physical abilities necessary to read, write and communicate effectively in a standard work environment, without the need for extraordinary physical strength or special physical qualifications.

Other / Special Requirements:

License/Certification: 
Possession of a valid California Class C driver's license and a satisfactory driving record is required. Certification or the ability to obtain a Certified Municipal Clerk (CMC) through the International Institute of Municipal Clerks (IIMC) is highly desired.