Financial Assistant 4

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Overview

Reporting to the Finance Manager of the IBO RADLAB, specifically in the department of Pathology, and with latitude for independent discretion and judgment, provide comprehensive financial and accounting assistance for the department of Pathology Post Award team.  Utilizing strong mathematical proficiency, prepare financial reports, create spreadsheets and financial analysis as needed.  Coordinate and process high volume of expense reports, requisitions, supplier invoices, and support to Post Award Accountants, faculty, and staff.   

 

Additional Responsibilities include:

1.Receive, review, enter, track and verify accuracy of expenses and other financial activities in the departments for compliance and University reporting and monitoring requirements. 

2.Verify accuracy of charges, investigate discrepancies, track missing documentation and correct inappropriate activity using Workday and other University systems to maintain accurate accounting statements.

3. Assist accounting staff with month-end and year-end transactions, gathering all pertinent documentation, verifying charges and outstanding commitments and closing standing orders to end all transactions. Process and approve transactions in Workday including cash deposits.

4. Serve as a principal source of information on financial policies and procedures and University systems.  Resolve problems regarding unpaid invoices and procurement.  Instruct support staff on University policies and procedures concerning form completion and proper documentation of check    requests, employee reimbursement, request for services and purchase requisitions. 

5. Serve as backup support for USP Financial Assistant and All Funds Financial Assistant as needed. 

Required Skills and Abilities

1. Well-developed organizational skills. Ability to transition with ease among systems and tasks. 

2. Formal education or training in bookkeeping or accounting; strong mathematical proficiency.

3. Superior written and oral communication skills, positive attitude and strong work ethic, attested to by references. 

4. Demonstrated proficiency in financial and administrative computer software (including Word and Excel).   Previous experience providing high-level financial assistant support preferred.

5. Strong team building skills with well-developed interpersonal skills in order to work with and provide a high level of support to a wide variety of professional staff.

Preferred Skills and Abilities

1.Experience processing payroll at Yale University, experience using Workday.

2. Ability to meet demanding time constraints/work well under pressure. Ability to handle extremely sensitive information in a highly confidential manner

3. Excellent attendance, punctuality and reliability, as attested to by references.

Principal Responsibilities

1. Drafts preliminary financial sections of proposals. 2. Reviews all proposals for accuracy, completeness, and compliance to grantor and University requirements and regulations. 3. Monitors, controls, and maintains financial activity of accounts. Ensures expenditures are posted to proper accounts. Identifies, researches, and corrects questionable expenditures. 4. Serves as the principal source of information on financial policies and procedures and financial activity. 5. Reconciles and analyzes financial statements. Prepares standardized and specialized financial reports and analyses. 6. Oversees and instructs support staff. 7. Oversees the maintenance of financial records and files. 8. Assists with the development and implementation of systems and procedures. 9. May calculate weekly payroll for department staff. 10. Performs clerical functions incidental to accounting activities. Required Education and Experience Six years of related work experience, four of them in the same job family at the next lower level, and a high school level education; or four years of related work experience and an Associate degree; or little or no work experience and a Bachelor degree in a related field; or an equivalent combination of experience and education.

Job Posting Date

08/10/2026

Job Category

Administrative Support

Bargaining Unit

L34

Compensation Grade

Labor Grade D

Compensation Grade Profile

Hourly Range

$31.83

Time Type

Full time

Duration Type

Staff

Work Model

Remote

Background Check Requirements

All candidates for employment will be subject to pre-employment background screening for this position, which may include motor vehicle, DOT certification, drug testing and credit checks based on the position description and job requirements. All offers are contingent upon the successful completion of the background check. For additional information on the background check requirements and process visit "Learn about background checks" under the Applicant Support Resources section of Careers on the It's Your Yale website.

Health Requirements

Certain positions have associated health requirements based on specific job responsibilities. These may include vaccinations, tests, or examinations, as required by law, regulation, or university policy.

Posting Disclaimer

The hiring rate of a role is determined in accordance with the provisions outlined in the respective collective bargaining agreement.

The intent of this job description is to provide a representative summary of the essential functions that will be required of the position and should not be construed as a declaration of specific duties and responsibilities of the position. Employees will be assigned specific job-related duties through  their hiring department.

The University is committed to basing judgments concerning the admission, education, and employment of individuals upon their qualifications and abilities and seeks to attract to its faculty, staff, and student body qualified persons from a broad range of backgrounds and perspectives. In accordance with this policy and as delineated by federal and Connecticut law, Yale does not discriminate in admissions, educational programs, or employment against any individual on account of that individual’s sex, sexual orientation, gender identity or expression, race, color, national or ethnic origin, religion, age, disability, status as a special disabled veteran, veteran of the Vietnam era or other covered veteran.

Inquiries concerning Yale's Policy Against Discrimination and Harassment may be referred to the Office of Institutional Equity and Accessibility (OIEA).

Note

Yale University is a tobacco-free campus.