Administrative Assistant II - Planning & Zoning Technician - Part-time 24 hours/week

The Planning Technicianis an administrative support position working under the direction of the Planning Director. This position provides a broad range of administrative support functions for the Planning and Zoning Department including customer service, application review, maintaining files, preparing documents, and tracking progress related to zoning, platting, floodplain management, addressing, code enforcement, mapping, permitting, and land management. This position requires daily contact with the public, government agencies, other City employees, and municipal contractors. 

This position will be scheduled for 24 hours/week and includes employer retirement contributions and paid time-off including holiday pay.  It is not eligible for health insurance benefits. 

1. Provide administrative support in all functions and operations of the City’s Planning and Zoning Department, including zoning, platting, floodplain management, addressing, code enforcement, mapping, permitting, and land management.  
2. Serve as initial contact for the public; route calls; research and provide information to visitors, agencies, City employees, and the general public on items relating to the Planning and Zoning Department. 
3. Process and review planning and zoning permit applications, including building permits, sign permits, landscaping/site plans, conditional use permits, land leases and sales, subdivision plats, variances, encroachments, and rezones for conformity with City ordinances. 
4. Prepare memos, letters, notices, requests, brochures, reports, tables, charts, maps, resolutions, and forms. 
5. Prepare agendas, packets, and advertisements for public meetings in accordance with state and local public notice regulations.
6. Maintain a variety of files, documents, records, and databases including maps, permits, lands, and code enforcement; maintains project files; develop organized tracking systems; manage records and archive files.   
7. Research and investigate issues related to violations of planning and zoning regulations and ordinances, including site visits.
8. Perform purchasing duties in accordance with City policies and procedures; participates in the budget process, including obtaining quotes, preparing requisitions, and placing orders
9. Collect distribute, and send mail, and prepare out-going mail; prepare mass mailings to public.   
10. Attend and take notes at various meetings as assigned; often in public meetings that may take place outside of standard City working hours, including City Council meetings, Planning and Zoning Commission meetings, and other stakeholder and community meetings.
11. Schedule meetings and appointments and make travel arrangements, as assigned, in accordance with City policies and procedures.
12. Establish and maintain effective working relationships with government agencies, departmental colleagues, commissions/committees, clients, vendors, City employees, and the general public. 
13. Attend Department training and other continuing education programs.
14. Maintain regular, reliable, and predictable attendance at work.
15. Perform tasks with minimal or no supervision and complete projects independently within established time frames and with constant interruptions.
16. Perform Notary Public duties. 
17. Perform other related duties as assigned.

1. At least 18 years of age.
2. Possess a high-school diploma or equivalent.
3. Three (3) years of increasingly responsible administrative support experience.
4. Possess or obtain a regular or limited governmental notary commission within thirty (30) days of employment.
5. Possess or obtain a valid Alaska driver’s license within thirty (30) days of employment and prior to operating a City vehicle. Applicants will be required to submit a Division of Motor Vehicles record upon request.

DESIRABLE QUALIFICATIONS

1. Experience with local or state agencies in code enforcement, land leases and sales, Geographic Information System (GIS) mapping, land use and planning, especially in administration of municipal codes and regulations.
2. Experience working in a dynamic, multi-tasking office environment with a demonstrated ability to prioritize a number of duties with sometimes inflexible deadlines. 

WORKING ENVIRONMENT The work environment is typically in an indoor office setting, adequately heated, lighted, and ventilated.  The employee must occasionally travel to other areas in the community, particularly to other public office buildings or to perform duties associated with site visits.  The employee must occasionally travel to other areas in the community, in all types of weather, to document property conditions.  

PHYSICAL DEMANDS While performing the duties of this job, the employee is frequently required to use hands and fingers dexterously (e.g., operate computers, telephones, photocopiers, microfiche, keyboards, scanners, postal machines, cameras, and other general office equipment); to communicate orally in person and on the telephone; must sit for extended periods of time; and is regularly required to sit, stand, walk, stoop, crouch, bend, lift, and reach with hands and arms. The employee must occasionally exert up to 45 pounds of force, including lifting boxes, and must occasionally use step ladders up to 2-3 feet in height. The employee is required to drive or walk to other City or public buildings.

MISCELLANEOUS INFORMATION

The City of Kenai is an equal opportunity employer. Employment is based on qualifications free of personal and political considerations, with equal opportunity for all with no discrimination on the basis of race, color, religion, sex, national origin, age, disability, marital status, changes in marital status, pregnancy, parenthood, genetic information or any other basis prohibited by law. 

**Upon initial appointment to a position, the employee will receive the minimum compensation for the position except incases when unusual difficulty in filling the vacancy is experienced or when the appointee is exceptionally qualified. When an employee is exceptionally qualified, the City Manager may approve compensation at a level above the minimum but not more than the maximum range. An exceptionally qualified applicant will have more than 1 year of experience with a local or state agency working in code enforcement, land leases and sales, Geographic Information System (GIS) mapping, land use and planning, and/or administration of municipal codes and regulations.